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Sharing is Caring The Advantages and Challenges in Sharing Digital Assets between your DAMS and EMu.

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Presentation on theme: "Sharing is Caring The Advantages and Challenges in Sharing Digital Assets between your DAMS and EMu."— Presentation transcript:

1 Sharing is Caring The Advantages and Challenges in Sharing Digital Assets between your DAMS and EMu

2 Can you have it all? Better together! What makes it work... Important extras Tell 'im ‘e's dreamin' Theory of F.I.A.T How’s that working for you? What users really think Never turn your back on the ocean Are we there yet and Future Thinking? The journey is the reward

3 Better together!

4 What is the reality?

5 Realisations and Risk

6 What makes it work... The core ingredients System Side Common Network Storage EMu Webservice, communicate Server portal to retrieve and access User Side EMu (MMR) DAMS (MV Images in this case)

7 EMu Asset Type Internal Shared External Interna l Share d Extern al Sh ar ed Ext ern al Sh ar ed Ext ern al Sh ar ed Inte rnal Sh are d Inte rnal Sh are d Common Network Storage EMu Client MV Images Client Web Service Bronte (Server) allows for asset retrieval from network System Side Configuration

8 EMu Client Shared

9 MV Images EMu MMR IRNs DAMS Client Shared

10 Important Extras Workflows – preservation/digitisation/events Process Procedures Scripts Users

11 Workflows and Resource Types Workflows analysis -Preservation -Photography -Collection Photography Resource Types - MV Resource (Shared) - MV State Collection (Shared Digital Origin) - External Resource (not generally Shared) Workflows underpin the system connections - Job tracking - data collection - projects Sharing underpins internal use in all regards

12 Process & Procedures around Sharing Written Process and Procedures - for Admin, production staff and User - communicated - accessible - specific support to related staff Unwritten Process and Procedure - if keeping them write them in Training of relevant Staff - resourcing this can be an issue Induction or training into other systems as necessary - existing integrated job tracking system - workflow procedures - project processes (who what when how)

13 “There should be a place where only the things you want to happen, happen” ― Maurice Sendak, Where the Wild Things AreMaurice SendakWhere the Wild Things Are Tell‘em They’re Dream’in

14 Scripts helping

15 Scripts - where applied

16 F.I.A.T Bugs can creep in and need managing but not necessarily what is meant here as... Mainly You may discover other uses Unaddressed requirements Unexpected consequences

17 Drawer full of Beetles

18 What the Users Really Think April Survey of Users of MV Images (inc. EMu Users) -frustration in how the systems integrate. -17% wanted more integration with EMu to “improve” their use of the systems. August Workshop held with a subset of Users revealed that the Shared function was seen as “working” but with process problems The “right” data was missing and there was some confusion about peripheral matters.

19 Never Turn Your Back on the Ocean The current situation A short sharp survey

20 The journey is the reward – Chinese proverb Are we There yet? The journey is the reward – Chinese proverb The sharing journey has: Taught us much about what we do The current solution fits the systems we do have though not all user/use expectations We know better now what to do for potential future integration

21 Future Thinking Develop the integration further? Potentially. For review over the next financial year.

22 Thanks & Acknowledgements KE MV IT MV Media Production MV Users Media Equation Contact Lee-Anne Raymond Museum Victoria Senior Coordinator, MV Images Image Credits Flickr – CC-BY-NC-ND Slide 3 - By RejiK - Love BirdsRejiK Love Birds Slide 4 - By ryancr - Guinea-PigsryancrGuinea-Pigs Slide 5 - By tommy - Lost-HopetommyLost-Hope Slide 13 - By Skinned Mink - Wild-ThingsSkinned MinkWild-Things Slide 21 - By Lori Greig - Cross-RoadsLori GreigCross-Roads MV Images Shared to EMu MMR Slide 17 – Buprestidae, Jewel Beetle - ©Museum Victoria – Photographer David Paul


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