3Introduction to Résumé Writing Lesson ObjectivesIdentify the purpose of writing a résumé.Differentiate between print, scannable, electronic, and Web résumés.
4What is a Résumé? It is a brief summary of: Personal information EducationSkillsWork experienceActivitiesInterestsIt is distributed to potential employers through mail, , fax, etc.
5Résumé’s Purpose What is the purpose of a résumé? It determines whether you receive an interview or notIt is clear, concise, and fits its targetNo typos or grammatical errorsA résumé gets you an interview, not a job!
6Stages Stage 1 Eliminate job candidates Scan for 15-30 seconds Stage 2 Read remaining résumés more thoroughlyDetermines who will receive an interviewStage 3Résumé guides the interviewFocus on strengths
7Résumé Writing A great résumé quickly shows that you: Possess the qualifications necessary for the jobCan meet the employers needsAre likeable and work well with othersAppeal to both human and electronic reviews
8Résumé Writing The Bottom Line: Write résumé Résumé reviewed by employersJob interview
9VocabularyRésumé: A brief summary of your personal information, education, skills, work experience, activities, and interests. The traditional spelling is résumé.
10VocabularyPrint résumé: A word-processed résumé designed to be visually appealing.Created using word-processing softwareDesigned to be:Visually appealingDelivered in person, by mail, as an attachment, or by faxMay be scanned into a database
11VocabularyScannable résumé: A graphic image of your résumé that is scanned and converted into text.Employers use keyword searches to find potential matchesCan dramatically change résumé’s appearanceSpecial formatting measures
12VocabularyElectronic résumé: A very plain-looking résumé designed to be delivered via or an online e-form.Many companies only use electronically submitted or ed résumésKeyword searchesOnline job sitesFollow directions for submitting résumé carefullyType your résumé in a standard word processing programSave in plain text format
13VocabularyWeb résumé: A résumé formatted so that it can be posted to the Internet; can contain sophisticated graphics.Posted to the Internet as a Web document in HTML formatCan be attractively formattedInclude portfolio of abilitiesMany resources available on the Internet to help create
14Journal QuestionWhat “extras” can you include in a Web résumé that would not be included in a traditional résumé?
15Answer“Extra” items that you can include in a Web résumé include graphics, buttons, and photos.
16Journal QuestionWhy do you think it is so important for a résumé to be free of any grammar and spelling errors?
17AnswerRésumés with errors are likely to be eliminated immediately when being reviewed for a position.
18ReviewDuring this stage of résumé review, employers use the résumé to guide interview questions: A. Stage 1 B. Stage 2 C. Stage 3
19ReviewWhich of the following statements about electronic résumés is false? A. Directions for submitting electronic résumés should be followed carefully. B. Many companies only use electronically submitted or ed résumés. C. Electronic résumés should be typed in a standard word processing program. D. Electronic résumés should be saved in HTML format.
20ReviewDuring this stage of résumé review, résumés are quickly scanned to eliminate as many candidates as possible: A. Stage 1 B. Stage 2 C. Stage 3
21ReviewA very plain-looking résumé designed to be delivered via or an online e-form is a _______. A. Print résumé B. Web résumé C. Electronic résumé D. Scannable résumé
22ReviewThe primary purpose of the résumé is to _____. A. obtain interviews B. practice stating your skills C. get a job D. provide your network with information
23ReviewThe purpose of writing a résumé is to get a job. A. True B. False
24Lesson Objectives Identify essential elements of an effective résumé. Recognize qualifications and experiences that support a job objective.Differentiate between chronological, skills, and combination résumés.
25Parts of a RésuméContact informationJob ObjectiveEducationQualification/SkillsWork ExperienceOther ExperienceHonorsRelated classesEtc.
27Job ObjectiveBriefly states your goal in relation to the job you are applying forAn objective shouldInclude a job title or type of work desiredInclude a specific skill or area of specializationReflect the needs of the employerAlways write your job objective to fit the specific job you are applying for
28Job Objective Examples To obtain knowledge of the day-to-day workings of a publishing firm through a part-time job or summer internship. Seeking a full-time administrative assistant position where strong communication and organization skills are desired. Seeking a position teaching Technology Education in a high school that can benefit from experience in student leadership programs and community literacy.
29Education List of the schools you have attended Begin with the most recentList high schools, technical schools, colleges, and universities attendedYears of attendanceDegrees or certificatesRelevant certifications, specialized training, and seminarsIf acceptable, Grade Point Average (GPA)
30Education Example Maine-Endwell High School, Endwell, NY 2014 High School DiplomaGPA 3.85/4.0Bachelor of Science May 2013Oswego State University, Oswego, NYMajor: Technology Education
31Qualifications Highlight why you are the perfect candidate Use to emphasize skills, capabilities, and accomplishmentsItems to includeRelevant credentials and degreesRelevant accomplishments in work, volunteer experiences, community involvement, or other activitiesSkills with and knowledge of software/hardwareYears of experience in a specialized fieldKnowledge of specialized skills
32Qualifications Examples Honest, hardworking, reliableExcellent interpersonal, verbal and written communication skillsExtensive knowledge of word-processing, presentation and spreadsheet software, including Microsoft Word, Microsoft PowerPoint, and Microsoft ExcelFluent in English and SpanishType 70 wpm
33Work Experience List all work experiences Reverse chronological layout Dates of employmentEmployer’s name, city, and stateJob titleBrief results-oriented descriptionNo paid experience?Relevant volunteer experience, internships, school projects, classes, etc.
34Work Experience Example Newspaper Staff Member, Maine-Endwell High SchoolSeptember 2013-June 2014Features of high school newspaperResearched information for news articles using library and Web sourcesComposed and edited informational articles, columns, editorials, and advertising copy
35Other ExperienceHighlight other experiences pertinent to your job objectiveThese experiences can include:Memberships to professional organizationsLeadership opportunitiesAwards earnedRelevant coursesHonorary groupsSocial, service, and school organizationsMilitary service
36Sample Headings for Other Experience Awards and Honors Volunteer Work Community Service Certificates Earned Activities Professional Associations
37Other Experience Example Relevant High School Studies Technical writing; advanced composition; debate; video production; computer classes providing knowledge of word processing, desktop publishing, and Web software
38Other Experience Example Honors, Awards, and MembershipsU.S. Media Association Scholarship recipientScholarship based on academic achievement, community service, and campus participation and leadership in high school communications projects and studies
39Personal Data The following should NOT be included: Age Height Weight GenderSexual orientationRaceReligionDisabilitiesPhotos
40References Typically not included Research employer preferences Have a separate reference sheet preparedReference sheet includes:NameTitleAddressContact informationDr. Ruth HeinzBiology Professor384 Main StreetCincinnati, OH
41Résumé WritingChronological résumé: A résumé that focuses on the applicant’s work experience and education.
42Chronological RésuméFocuses on the applicant’s work experience and educationA chronological résumé is appropriate if:Your most recent job or jobs are similar to the position you are applying forYour work history is strong and continuous with no obvious gaps in employmentYou are applying for a position with a conservative company
43Résumé WritingFunctional résumé: A résumé that focuses on the job tasks or skills that the applicant can perform.
44Functional RésuméFocuses on the job tasks or skills that the applicant can performA functional (skills) résumé is appropriate if:You have a mixed work historyYou are a new graduate or entering the workforce for the first timeYour previous job titles do not clearly reflect the level of skills you usedYou are making a career change
45Résumé WritingCombination résumé: A résumé that focuses on the skills and work experience of the applicant.
46Combination RésuméFocuses on the skills and work experience of the applicantA combination résumé is appropriate if:You want to emphasize specific skills that relate to the job you are applyingYou have a relatively consistent work history, although not all relatedYou have worked for one company for a long period of time
47Resume WritingJob objective: A statement of your employment goal.
48Lesson ObjectivesDescribe accomplishments using numbers, percentages, and action verbs.Identify appropriate keywords to be used in a résumé.Tailor a résumé to fit a specific job opening.
49Writing Guidelines Write clearly and concisely Give specific examples and numbersUse powerful action verbs
50Write Clearly and Concisely Use phrases—not complete sentencesAvoid clichés, dated expressions, and overly complex termsDo not omit pertinent information
51Write Clearly and Concisely ComplexConciseUtilizedUsedEquitableFairInitiatedStarted
52Write Clearly and Concisely Dated/ClichéConciseAt this point in timeNowExplore every avenueExplore the optionsLast, but not leastFinally
53Give Specific Examples and Numbers More forceful & persuasive resumeNumbers enhance credibilityIf necessary, use an estimationApproximately, more than, averages, up to
54Specific Examples and Numbers GeneralSpecificReduced costs significantlyReduced costs by 35%The leading producerTop producer of 45 employeesReduced filming timeReduced filming time by 50%Processed more orders than any other member of the teamProcessed approximately 25% more orders than any other member of the team
55Use Action Verbs Include persuasive action statements Show how you take initiative and actively participate in problem-solving and decision-makingUsually end in “-ed”Omit any use of I, me, or my
56Action Verbs Trained Adapted Established Scheduled Served Led Managed DirectedPresentedAdvisedPlannedResearchedInventedEditedInstructedCoordinatedDesignedHiredPreparedRepresentedOrganizedRecruitedSolvedGeneratedCollectedAccomplishedContractedTested
57Action Verb Examples General Specific My duties included reviewing purchasing trends, analyzing customer data, and preparing annual trend reports.Conducted extensive purchasing research; analyzed, diagrammed, and reported results of customer data; and wrote annual trend reports.I was in charge of the school’s student-body elections and ballot processing.Coordinated school’s student-body elections and reduced final ballot processing time by 30%.
58Specific Examples & Numbers The Bottom LineKeys to an effectively written résuméClear & ConciseSpecific Examples & NumbersAction Verbs
59KeywordsKeywords: specific words or phrases that represent the required skills, knowledge, and capabilities for a positionEmployers search résumés for keywords manually and electronicallyInclude as many appropriate keywords as possible
60Types of Keywords Job titles Skills/specialties Education/certifications, licenses, and courseworkWork and volunteer experienceCommunity and other clubs/activitiesComputer/software/hardware skillsPersonal qualitiesAccomplishments/awardsIndustry/professional organizations
61Locating Specific Keywords Job descriptions andadvertisementsIndustry TerminologyResearchingKeywordsProfessionalOrganizationsCompany Websites
62Sample Research Job Description A clean driving record: You’ll need a valid driver’s license, insurance, and reliable vehicle. Friendly demeanor: Smile, tell a joke—treat our customers like you would your family and friends. Keen sense of direction: You should know how to read a map and find your way around your delivery area. Age restrictions: Our delivery drivers need to be at least 18 years old. Just a few more things: You’ll need some basic math skills, the desire to work as part of a team and enthusiasm for learning.Job Description
63Sample Research Job Requirements Ensuring that our customers have a satisfying experience that will keep them coming back time after time1-2 years of soft-lines retail management experienceProven leader within their storeStrong merchandising skillsProven track record of success of driving sales, UPTs, and ADSsAbility to recruit, train, motivate, and retain a teamCommunication skillsAbility to work a flexible schedule including nights and weekendsJob Requirements
64Sample Research Job Description Are you looking for a rewarding management opportunity? We are currently seeking experienced, enthusiastic, career-minded Store Managers to join our team. If you have superior leadership skills, operational excellence and can increase sales and profitability while managing a dynamic sales team, this could be the position for you! Responsibilities of the Store Manager include recruiting, hiring, training, performance management, store operations, store merchandising, inventory management, directing and maximizing sales, and customer care.Job Description
65Tips for Including Keywords Repeat critical keywordsUse synonyms for wordsSupervisor for ManagerBS for Bachelor of ScienceRésumé search programs often look for nounsEmphasize the “what”Accountant – CPA, spreadsheet, computer, database, tax code, etc.
66The Bottom Line Keywords Types Skills Job Titles Education Etc. LocationsWebsitesOrganizationsAdvertisementsIndustryTipsRepetitionSynonymsNouns
68Résumé Formatting and Distribution Lesson ObjectivesDesign a résumé with an appealing format.List steps to prepare and format an electronic résumé.Recognize how the Internet is used to distribute résumés.
69Writing a Cover Letter Sending a Cover Letter Differentiate between networking, application, and prospecting cover letters.Describe how to appropriately format an electronic cover letter.Portfolio Activity: Writing a Cover LetterIdentify the purpose of creating a career portfolio.Write a cover letter which can be sent to a potential employer.Evaluate performance through the use of a rubric.
70Portfolio Activity: Writing a Résumé Lesson ObjectivesIdentify the purpose of creating a career portfolio.Write a résumé which can be used to apply for a job.Evaluate performance through the use of a rubric.
71Portfolio Activity: Writing a Résumé Lesson ObjectivesIdentify the purpose of creating a career portfolio.Write a résumé which can be used to apply for a job.Evaluate performance through the use of a rubric.