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Welcome To Academy Sports + Outdoors Vendor Seminar Yusen Logistics Session June 10 & 11, 2008.

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Presentation on theme: "Welcome To Academy Sports + Outdoors Vendor Seminar Yusen Logistics Session June 10 & 11, 2008."— Presentation transcript:

1 Welcome To Academy Sports + Outdoors Vendor Seminar Yusen Logistics Session June 10 & 11, 2008

2 AGENDA Opening Remark Introduction by Academy Sports+Outdoors Introduction by Yusen Logistics Yusen Logistics Role and Responsibilities Standard Operation Procedures eBooking System Demo Q&A

3 Introduction By Academy Sports+Outdoors Introduction By Academy Sports+Outdoors

4 Introduction By Yusen Logistics (OCM) Origin Cargo order & vendor Management Introduction By Yusen Logistics (OCM) Origin Cargo order & vendor Management

5 Introduction of NYK Group Largest Japanese Shipping Company with 120 years history Annual Turnover about USD 18.3 billion for year ended March 31, 2007 Ranked 391th of Worlds Largest Corporations by magazines 2007 Fortune Global 500 in terms of operating incomes for 2006 Stock listed in stock exchanges in Tokyo, Osaka, Nagoya and Frankfurt.

6 Business Breakdown: Bulk and specialized Carrier 29% Container 25% Logistics 21% Others 12% Terminal Harbour Transportation 6% Tanker 5% Cruise 2% Real Estate 1% The NYK Group operates approximately 742 (as of March 31, 2007) major ocean vessels as well as planes, trains and trucking fleets. 262 office locations, in 32 countries, warehouses in every continent and harbour operations in Asia, North America and Europe Overview of NYK Group

7 1969 -- Orient Consolidation Service (OCS) Inc. was founded 1973 -- OCS (HK) Ltd was established as Asia Headquarters of OCS Inc. 1980 -- Taiping Cargo Service Limited was established 1998 -- Name changed to New Wave Logistics (H.K.) Ltd. 2004 -- Established NYK Logistics (Hong Kong) Ltd. by joining 2 well established logistics companies: Orient Consolidation Service (HK) Ltd. INSD New Wave Logistics (HK) Ltd. DSD 2011 -- Name change to Yusen Logistics (Hong Kong) Ltd. Yusen Logistics - Hong Kong

8 Origin Cargo order & vendor Management Global Company covering 161 cities and ports in 66 countries OCM was formerly named as INSD; OCM Hong Kong was established in 2011 OCM Hong Kong being the OCM Global Headquarters 3 Operation Hubs – HK, London, Secaucus Sales & Customer Service Offices in Secaucus, NJ; London, UK

9 Establishment APR 2005 Fund US$ 1.4 Million, NYK100% General Manager Jackie Lin Staff 80 (July 01,2007) Address: 25/F, Excellence Times Square,4068 Yitian Road, Futian District, Shenzhen, PRC Office Tel No: (86) 755-2583-8406 Office Fax No: (86) 755-2583-8411 / 8413 Warehouse : Futian Warehouse, Yantian Warehouse Service Summary 1. Using H/B of NYK Logistics 2. Warehouse Service 3. Transportation for Cross Border & Domestic, Haulage and Truck 4. Import and Export Logistics Consulting Service 5. Buyers Consolidation service OCM (Shenzhen)

10 Service Volume (per month) Remark Haulage3000 TEU Ex Pearl Delta River to Yantian/Shekou/Chiwan CY Truck500 TruckInland Truckage X-b Haulage1000 TEUEx Pearl Delta River to HKG CY X-b Truck500 TruckX-b Truckage to HKG 1. NYK Logistics purchased 10 haulages in 2006. We have established cargo transportation and control centre in order to supply professional logistics solution. 2 NYK Logistics cooperates with over 15 subcontractors closely. We have owned powerful control network with 1000 haulages and 500 trucks. Spread up more services scope to serve our customers better. 3 NYK Logistics has established powerful delivery network in order to serve our customer timely effectively with high quality. NYK LOGISTICS (SHEN ZHEN) LTD OCM (Shenzhen)

11 OCM HK – Dedicated Service Team for Academy Sports+Outdoors Local Contacts for Hong Kong, Shenzhen (I.e.Yantian, Shekou), Guangdong Province Bookings Operational Hub and Communication Window with Academy for Asia Origins Global Service Quality Control Center for all Academy Origins Hideo Saito Director Irene Tung General Manager Wei Ting Manager Perick Chan Assistant Manager Joanne Lun Senior Coordinator Jacky Chan Clerk Ling Wong Senior Coordinator Jenny Cheng Clerk Chris Harding Account Director

12 Contact List for Yusen Logistics in South China PortsName :Phone :Fax :Internet Address :Responsibility Hong Kong ShenZhen Guangzhou Zhuhai Jiangmen Ms. Irene Tung852-31290303 852-3101 9098 irene.tung@hk.yusen-logistics.com Enquiry other than daily Ms. Wei Ting852-31290351 wei.ting@hk.yusen-logistics.com Enquiry other than daily Mr. Perick Chan852-31290301 perick.chan@hk.yusen-logistics.com Daily Operation overview Ms. Joanne Lun852-31290012 joanne.lun@hk.yusen-logistics.com Booking process Ms. Ling Wong852-31290343 ling.wong@hk.yusen-logistics.com Booking process Mr. Jacky Chan852-31290379 jacky.chan@hk.yusen-logistics.com Documentation Ms. Jenny Cheng852-31290329 jenny.cheng@hk.yusen-logistics.com Documentation Mr. Rex Shen86-755-8286474486-755-25838413 rex.shen@hk.yusen-logistics.com Daily Operation overview XiamenMs. Lydia Chen86-592-239519386-592-2395093 lydia_chen@cn.nyklogistics.com Daily Operation overview FuzhouMs. Tina Guo86-591-8785448586-591-87854489 tina_guo@cn.nyklogistics.com Daily Operation overview

13 JEFFERSONVILLE, GA DISTRIBUTION CENTRE OF ACADEMY SPORTS+OUTDOORS KATY, TX CARROLLTON, TX

14 DC Vendors/Factories Stores Logistics Flow of Academy Sports+OutdoorsNL/INSDconsolidation CFS CY CFS

15 Yusen Logistics Role and Responsibilities Yusen Logistics Role and Responsibilities

16 We work according to the instructions of Academy. We book with Academys nominated carrier. We are Neutral. We measure performance of all parties in the Academy's supply chain, including ourselves. OCM Role and Responsibilities

17 Supervision of vendor on time & accurate delivery. Coordination of FCL booking. Coordination of LCL cargo. Handling of all necessary documentation received from vendors. Preparation of documentation for Sea waybill / Bill of Lading. Collection of all local charges. Issuance of a Forwarders Cargo Receipt (FCR), to the vendors, after ALL documents and local charges have been received. OCM Role and Responsibilities

18 Standard Operation Procedure for Vendors Standard Operation Procedure for Vendors

19 Origin Consolidation Operations Yusen Logistics/INSD Vendors Issue PO to the Vendors Receive PO Acknowledgement YL checks PO status with Vendors (14 days prior to Earliest Vessel Ship Date) Vendor advise PO status to YL YL prepares and issues FCR to the vendor Vendors receive the FCR Cargo Shipped Manufacturing YL checks booking against PO Place Booking to YL LCL delivered to NL & FCL delivered to Carriers YL places booking with Carrier and YL stuff the container Cargo Status Booking Info Receiving, Container and Vessel Info Loading Info YL prepares container manifest and provides document images to CHB for Customs Clearance. Prepare commercial documents and send to YL Academy Receive PO from Academy

20 Booking Procedure and Control VENDORYusen LOGISTICS ORIGIN OFFICEACADEMY Shipping Order Submit bookings to YL via eBooking system at least 14 days prior to Early Ship Date Shipping Order Information downloaded to Yusen Logistics System YL System will verify Shipping Order Info against Academy PO file Discrepancy ? Obtain Shipment Approval from Academy Approved Booking status available in YL ebooking system Advise Vendor to correct the discrepancy and submit booking again PO Verification Booking Confirmation YL S/O# for CFS delivery and Carrier S/O # for CY delivery Y N N Y Booking Procedure and Control

21 Definition of Academy Shipping Window ESD (Early ship date) =Academy Ship date in the PO LSD (Last ship date) =Academy Cancel date in PO Early Ship Date (Ship Date in PO) Last Ship Date (Cancel Date in PO) 5 - 7 DAYS

22 CY Flow Book with NYKL Container Delivery CY) Early Ship Date (Ship Date) Vessel Departure (On Board of the vessel) Last Ship Date (Cancel date) Vendor Doc. Submission Vendor Doc. Submission FCR Issued FCR Issued Port Of Discharge Port Of Discharge Regional DC (RDC) Arrival Regional DC (RDC) Arrival Max. 3 Days 2 Days On-Time Definition CY Container onboard the vessel within the ship window. Cargo Production Start Cargo Production Start Cargo Production CY Cut-off CY Cut-off Submit CLP to NYKL Submit CLP to NYKL 2 Days Carrier S/I Cut-off Carrier S/I Cut-off NYKL CLP Cut-off = NYKL S/I Cut-off NYKL CLP Cut-off = NYKL S/I Cut-off 14 Days 5 -7 Days Max. 5 Days Document Dispatch by NYKL Document Dispatch by NYKL 3 Days

23 CFS Flow Book with NYKL Container Delivery (CY) Container Delivery (CY) Early Ship Date (Ship Date) Vessel Departure (On Board of the vessel) Vessel Departure (On Board of the vessel) Last Ship Date (Cancel Date) Vendor Doc. Submission Vendor Doc. Submission Port Of Discharge Port Of Discharge Regional DC (RDC) Arrival Regional DC (RDC) Arrival 5 – 7 Days Max. 3 Days 2 Days Cargo Production Start Cargo Production Start Cargo Production CY Cut-off CY Cut-off Carrier S/I Cut-off Carrier S/I Cut-off Container stuffing = NYKL submit S/I to carrier 14 Days Max. 5 Days Document Dispatch by NYKL Document Dispatch by NYKL On-Time Definition CFS container is onboard the vessel within the ship window. 3 Days 2 Days FCR Issued FCR Issued Cargo Delivery from Vendors (on/before NYKL S/I Cut-off= CFS cut-off ) Cargo Delivery from Vendors

24 Booking Requirements Booking Timeline: Vendors must submit bookings via YL eBooking system at least 14 days in advance of the Early Ship Date on the Academys Purchase Order (Ship Date). LSD JUL 07 Shipping Window ESD JUN 30 On time booking LBD JUN 16 14 days Purpose: ensure adequate space and equipment from carrier Remark : LBD = Latest Booking Date ESD = Early Ship Date LSD = Last Ship Date

25 Full Container Loaded Cargoes Container onboard the vessel within shipping window. On-time Shipment

26 Less-than-container Loaded Cargoes Container onboard the vessel within shipping window. On-time Shipment

27 Information required for bookings: Shipper Name / Address / Contact person / phone, email address/ fax number Consignee Name / Address Notify Party Port of Loading Destination Academy PO Number & Academy Sku# Shipping Marks Booking Information

28 Description of Merchandise Number of Cartons / Piece Count Quantities per Sku# Weight (kgs) and Volume (cbm) per Sku# Container size and number of container requested (Factory load cargo) Estimated Cargo Ready Date (CFS): cargo available to be delivered to YL warehouse or dedicated NVOCC facility Estimated Cargo Ready date (CY) : laden container delivered to carrier CY 1.Production completed 2.Inspection passed 3.CY : Container stuffing completed Laden container delivered to carrier CY CFS:Cargo can be delivered to NL warehouse or dedicated NVOCC facility Booking Information Definition of Cargo Ready Date

29 PO Verification YL needs to make sure all bookings comply with Academy PO info : PO number Academy Sku # Onboard a vessel within Shipment Window Quantities (except for Apparel which has +/-5% tolerance) FOB point Can meet minimum load requirement (CY) All discrepancies must be approved by Academy

30 Sample of Shipping Order SAMPLE

31 Sample of Carrier Booking Confirmation Carrier booking number YL CLP cut-off time SAMPLE

32 20 FTMin 21 cbm Max 13,000 kgs 40 DryMin 52 cbm Max 20,400 kgs 40 High Cube Min 59 cbm Max 20,400 kgs 45 DryMin 69 cbm Max 20,400 kgs Factory Load Requirements Academy Container Load Standard: Any loading measurement not meeting the container utilization requirements or any possibility of overweight must be report to Academy before empty container collection

33 Load Merchandise by PO number and by Sku number. A purchase order should never be split into two containers unless the volume exceeds one container. Must submit Container Loading Plan (CLP) to NL on/before YL CLP cut-off time after cargo stuffing with complete and accurate information. Factory Load Requirements

34 Container Loading Plan (CLP) Requirements for Factory Load Container number Seal Number Size of Container Port of Loading Final Destination Container Arrival Date at Terminal Vessel Name/Voyage Number Ocean Carrier CLP Information: Carrier Booking Number PO & Academy Sku # Precise cargo description: generic description such as General Cargo, Freight All Kind is not allowed Carton & Piece Quantity (lowest visible packing) Weight & CBM

35 Container Loading Plan Sample Submit to YL on/before YL CLP cut-off time SAMPLE

36 Vendors need to present YL Shipping Order for cargo delivery Cargo must be delivered to YL warehouse by the CFS cut-off stated on the booking confirmation sheet Cargo must be sorted by P.O. and by Academy Sku in advance Cargo must be delivered to warehouse in sound condition CFS Cargo Delivery Requirement

37 Vendor should submit YL Complete and Accurate documents within 72 hrs or 3 business days after vessel sailing, 1 original copy The required basic documents : Signed Commercial Invoice Packing List Academy Sports & Outdoors Document Checklist Manufacturers Certificate Final Quality Audit Report/ Inspection Certificate Certificate of Origin (if applicable) Container Manifest Documentation Requirements

38 Visa Cargo Textile Export License (w/ visa stamp or visaed document) Textile Country Declaration (Single or multiple) Quota Charge Statement Other applicable requirements (if any) Footwear Footwear detail sheet IFI Documentation Requirements

39 Sunglasses Impact Resistance Certificate ( FDA Listing #, Medical Device #) Rawhide Dog Chews Veterinary Certificate Production Process List Certificate of Irradiation Ammunition Shipping specification Multimodal Dangerous Good Declaration Documentation Requirements

40 Forwarder Cargo Receipt (FCR) will be released to vendor upon YL receiving all required documents and local charges from vendors. If vendor fails to submit documents to YL within 72 hours or 3 business days after vessel sailing, YL will issue Document Delay Notice to vendor. Documentation Requirements

41 Vendors Responsibilities Timely delivery of products and documentation Accuracy of information Condition of cartons Proper packaging to avoid damages

42 Critical Timeline

43 Vendor must submit booking to NL at least 14 Days Before Early Ship Date To get adequate Equipment and Space from shipping carrier Booking

44 Shipper must submit Complete & Accurate Container Loading Plan to NL before YL CLP Cutoff YL has to submit information to Carrier before Carrier SI Cutoff. Otherwise, the container may be detained in loading port YL CLP Cutoff

45 YL must submit Shipping Instruction (SI) to Carrier before Carrier SI Cutoff Carrier has to submit Advance Manifest Information to US Customs 24 hours prior to loading onto the Vessel. Carrier SI Cutoff

46 Complete and accurate information Containers can be loaded on vessel as booked Vessel Departure

47 Shipper must submit Complete & Accurate Sets of Commercial Documents to NL within 3 business days after Vessel Departure YL has to prepare and send all the necessary documents to Customs Broker for Customs Clearance. Otherwise, the container may not be delivered on time. Commercial Document Submission

48 Forwarders Cargo Receipt (FCR)

49 FCR draft will be available in the eBooking for review or checking once full set of commercial documents with cargo is received whichever later. Forwarders Cargo Receipt (FCR) will be released to vendor upon receiving confirmed draft FCR copy, required sets of document and all local charges from vendor. FCR will be issued per booking, per vessel, per Academys destination and per origin. Commercial Document should be prepared per Sea Way Bill. Forwarders Cargo Receipt (FCR) Issuance

50 REF:518486 DESCRIPTION K/D RECTANGLE SHAPE STORAGE BOX W/LID CPX NO.: 31693 C/O NYK C/NO.: OF NOTIFY PARTY: NYK Logisitics France Parc de Chesnes - Quatre routes 7, rue des quatre routes-BP 35 38291 St Quentin Fallavier Cedex France CY-CY PO NO: 31693 ITEM NO. 518486(HL6208BN) PRODUCT DESCRIPTIONS: K/D RECTANGLE SHAPE STORAGE BOX W/LID/PIECE 125 CARTONS Upper part of FCR SAMPLE

51 Lower part of FCR HONG KONGJune 01, 2008 SAMPLE

52 Vendor Performance & Compliance

53 Key Performance Indicators for Vendors 1.Booking Timeliness 2.Booking and Container Loading Plan Accuracy 3.Container Loading Plan Submission Timeliness 4.Commercial Documents Submission Timeliness Vendor Scorecard will be prepared for Academys Reference

54 VENDOR SCORECARD ON TIME % LATE % VENDOR AVERAGE

55 Yusen Logistics eBooking System

56 Yusen Logistics e-Booking http://griffin.hk.yusen-logistics.com/ebooking/

57 eBooking Benefits for Vendors Avoid delay caused by inaccessible fax transmission Higher visibility in booking status, e.g. booking approval status. Minimize typo errors as there is alert in ebooking system Reduce Paper Usage Avoid back and forth clarification for unclear or missing information Minimize redundant input e.g. Cargo description can be downloaded from PO transmission Enhanced Reporting Capabilities

58 How to Apply for Login How to Apply for Login Go to NYK Logistics e-Booking web-site http://griffin.hk.yusen-logistics.com/ebooking/ Download Registration Form and save to your own PC. Fill in the form and email to : Perick_chan@hk.yusen-logistics.com Login ID and password will be informed within 1 working day by email.

59 e-Booking Registration Form 1 administrative user and up to 3 operation user logins can be requested per vendor / factory. Administrative user has the right to maintain user profile (name, password etc) of all login ID and define template.

60 First time Login: Vendors are required to double check whether the information of the Users is correct.

61 e-Booking Functions On-line Booking by Academy PO No. Print out Shipping Order For you to keep copy For cargo delivery to CFS warehouse Load Plan Submission For CY container only View Academys min loading requirement online. To provide Container and Loading information for S/I submission. Real-time Tracking View booking status, FCR draft content, B/L# and sailing information online Template Define Reduce time to enter Ship Marks & Merchandise Description Useful Information eBooking manual Vendor Guideline Yantian warehouse map and customs declaration requirement

62 On-line Booking More flexible to submit booking 7 days a week. Improve accuracy by real- time validation on PO and Sku # Allow booking to be made on Academys PO No. Save time to enter item details. Reduce processing time.

63 Shipping Order Let you to keep your own copy. Shows Yuse Logistics Shipping Order No. if booking is confirmed. The printed copy of Shipping Order must carry YL Shipping Order No. for cargo delivery to CFS warehouse. PDF format

64 Submit Load Plan View Academy min loading requirements. Container No. check digit validation. Eliminate redundant typing and speed up SI submission.

65 Real Time Tracking Booking status. Shipment & Sailing info View FCR (draft) content

66 Support On-line Help screen for all functions. Contact NYK Logistics local office

67 eBooking Demo

68 Question & Answer

69 Frequently Asked Questions 1.Which login (administrative user login / operation login) should vendor used to create the eBookings ? Depends. The administrative user can see all the bookings created and a operation user can only see the bookings created by herself. long will NYKL confirm the eBookings submitted ? 2.How long will NYKL confirm the eBookings submitted ? CFS 1 working day if no discrepancy and no Academys approval is required. CY : Depends on when the nominated carrier by Academy release bookings to NYKL (YL will closely follow up with carriers and report carriers performance to Academy constantly.)

70 Frequently Asked Questions 3. 3. Is it allowed to submit 1 eBooking with many POs ? Yes, if the final destination & estimate cargo delivery for the POs are the same, they can be submitted under 1 eBooking. Note : No. of FCR = No. of commercial invoice = No. of eBooking If vendor request more FCRs to be issued per PO basis, vendor should request by email on or before submission of CLP. 4.Is it possible to release FCR in Hong Kong for cargo out of Xiamen and how much does it cost ? Yes, vendor only need to declare the FCR release location at the time of booking, and pay Offshore FCR release fee USD30 per FCR for such arrangement.

71 Frequently Asked Questions 5.Is it possible to print the Original FCR from the eBooking system ? No. Only non-negotiable copy of FCR can be printed for supplier checking. Original FCR will be released once draft FCR is confirmed, documents are submitted and local charges are paid. 6.Will there be any Letter of Credit discrepancy during this transition period ? Academy will accept the Letter of Credit discrepancy caused by the change of Logistics company, as long as the Forwarders Cargo Receipt is issued by NYK Logistics (Hong Kong) Limited.

72 Academy / NYK Logistics Vendors Seminar We hope this meeting has been informative & beneficial We hope this meeting has been informative & beneficial Thank you all for attending. This presentation materials can be available via the following FTP site for download :ftp://academy:spe3e2hu@ftp.hk.nyklogistics.com


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