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AGENDA Opening Remark Introduction by Academy Sports+Outdoors

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Presentation on theme: "AGENDA Opening Remark Introduction by Academy Sports+Outdoors"— Presentation transcript:

1 Welcome To Academy Sports + Outdoors Vendor Seminar Yusen Logistics Session June 10 & 11, 2008

2 AGENDA Opening Remark Introduction by Academy Sports+Outdoors
Introduction by Yusen Logistics Yusen Logistics Role and Responsibilities Standard Operation Procedures eBooking System Demo Q&A

3 Academy Sports+Outdoors
Introduction By Academy Sports+Outdoors

4 Origin Cargo order & vendor Management
Introduction By Yusen Logistics (OCM) Origin Cargo order & vendor Management

5 Introduction of NYK Group
Largest Japanese Shipping Company with 120 years history Annual Turnover about USD 18.3 billion for year ended March 31, 2007 Ranked 391th of World’s Largest Corporations by magazine’s 2007 Fortune Global 500 in terms of operating incomes for 2006 Stock listed in stock exchanges in Tokyo, Osaka, Nagoya and Frankfurt.

6 Overview of NYK Group Business Breakdown:
Bulk and specialized Carrier 29% Container % Logistics % Others % Terminal Harbour Transportation 6% Tanker 5% Cruise 2% Real Estate 1% The NYK Group operates approximately 742 (as of March 31, 2007) major ocean vessels as well as planes, trains and trucking fleets. 262 office locations, in 32 countries, warehouses in every continent and harbour operations in Asia, North America and Europe

7 Yusen Logistics - Hong Kong
Orient Consolidation Service (OCS) Inc. was founded OCS (HK) Ltd was established as Asia Headquarters of OCS Inc. Taiping Cargo Service Limited was established Name changed to New Wave Logistics (H.K.) Ltd. Established NYK Logistics (Hong Kong) Ltd. by joining 2 well established logistics companies: Orient Consolidation Service (HK) Ltd.  INSD New Wave Logistics (HK) Ltd.  DSD Name change to Yusen Logistics (Hong Kong) Ltd.

8 Origin Cargo order & vendor Management
Global Company covering 161 cities and ports in 66 countries OCM was formerly named as INSD; OCM Hong Kong was established in 2011 OCM Hong Kong being the OCM Global Headquarters 3 Operation Hubs – HK, London, Secaucus Sales & Customer Service Offices in Secaucus, NJ; London, UK

9 OCM (Shenzhen) Establishment: APR 2005 Fund: US$ 1.4 Million, NYK100%
General Manager : Jackie Lin  Staff: (July 01,2007) Address: 25/F, Excellence Times Square,4068 Yitian Road, Futian District, Shenzhen, PRC Office Tel No: (86) Office Fax No: (86) / 8413 Warehouse : Futian Warehouse, Yantian Warehouse Service Summary 1. Using H/B of NYK Logistics 2. Warehouse Service 3. Transportation for Cross Border & Domestic, Haulage and Truck 4. Import and Export Logistics Consulting Service 5. Buyer’s Consolidation service

10 OCM (Shenzhen) NYK LOGISTICS (SHEN ZHEN) LTD
Service Volume (per month) Remark Haulage 3000 TEU Ex Pearl Delta River to Yantian/Shekou/Chiwan CY Truck 500 Truck Inland Truckage X-b Haulage 1000 TEU Ex Pearl Delta River to HKG CY X-b Truck X-b Truckage to HKG 1. NYK Logistics purchased 10 haulages in 2006. We have established cargo transportation and control centre in order to supply professional logistics solution. 2.NYK Logistics cooperates with over 15 subcontractors closely. We have owned powerful control network with 1000 haulages and 500 trucks. Spread up more services scope to serve our customers better. 3.NYK Logistics has established powerful delivery network in order to serve our customer timely effectively with high quality. Here listed some of NL-Germany’s clients, TESCO, The home depot, SONY and many other renowned multinational companies.

11 OCM HK – Dedicated Service Team for Academy Sports+Outdoors
Local Contacts for Hong Kong, Shenzhen (I.e.Yantian, Shekou), Guangdong Province Bookings Operational Hub and Communication Window with Academy for Asia Origins Global Service Quality Control Center for all Academy Origins Internal transfer from current teams. Kevin has been with the company for 9 years Christine with the company for 8 years Karen with the company for 2 years. They only have to understand the specific customers requirement. So, the transition will be smooth. New hire to replace them in the current team.

12 Hong Kong ShenZhen Guangzhou Zhuhai Jiangmen
Contact List for Yusen Logistics in South China Ports Name : Phone : Fax : Internet Address : Responsibility Hong Kong ShenZhen Guangzhou Zhuhai Jiangmen Ms. Irene Tung Enquiry other than daily Ms. Wei Ting Mr. Perick Chan Daily Operation overview Ms. Joanne Lun Booking process Ms. Ling Wong Mr. Jacky Chan Documentation Ms. Jenny Cheng Mr. Rex Shen Xiamen Ms. Lydia Chen Fuzhou Ms. Tina Guo Internal transfer from current teams. Kevin has been with the company for 9 years Christine with the company for 8 years Karen with the company for 2 years. They only have to understand the specific customers requirement. So, the transition will be smooth. New hire to replace them in the current team.

13 DISTRIBUTION CENTRE OF ACADEMY SPORTS+OUTDOORS
JEFFERSONVILLE, GA DISTRIBUTION CENTRE OF ACADEMY SPORTS+OUTDOORS KATY, TX CARROLLTON, TX

14 Logistics Flow of Academy Sports+Outdoors
Vendors/ Factories NL/INSD consolidation CFS CY DC Stores

15 Role and Responsibilities
Yusen Logistics Role and Responsibilities

16 Role and Responsibilities
OCM Role and Responsibilities We work according to the instructions of Academy. We book with Academy’s nominated carrier. We are Neutral. We measure performance of all parties in the Academy's supply chain, including ourselves.

17 Role and Responsibilities
OCM Role and Responsibilities Supervision of vendor on time & accurate delivery. Coordination of FCL booking. Coordination of LCL cargo. Handling of all necessary documentation received from vendors. Preparation of documentation for Sea waybill / Bill of Lading. Collection of all local charges. Issuance of a Forwarder’s Cargo Receipt (FCR), to the vendors, after ALL documents and local charges have been received.

18 Standard Operation Procedure
for Vendors

19 Origin Consolidation Operations
Academy Yusen Logistics/INSD Vendors Issue PO to the Vendors Receive PO Acknowledgement Receive PO from Academy Manufacturing YL checks PO status with Vendors (14 days prior to Earliest Vessel Ship Date) Cargo Status Vendor advise PO status to YL Booking Info YL checks booking against PO Place Booking to YL Receiving, Container and Vessel Info YL places booking with Carrier and YL stuff the container LCL delivered to NL & FCL delivered to Carriers Cargo Shipped Prepare commercial documents and send to YL YL prepares and issues FCR to the vendor Loading Info Vendors receive the FCR YL prepares container manifest and provides document images to CHB for Customs Clearance.

20 Booking Procedure and Control
VENDOR Yusen LOGISTICS ORIGIN OFFICE ACADEMY Shipping Order Submit bookings to YL via eBooking system at least 14 days prior to Early Ship Date Shipping Order Information downloaded to Yusen Logistics System YL System will verify Shipping Order Info against Academy PO file Discrepancy ? Obtain Shipment Approval from Academy Approved Booking status available in YL ebooking system Advise Vendor to correct the discrepancy and submit booking again PO Verification Booking Confirmation YL S/O# for CFS delivery and Carrier S/O # for CY delivery Y N

21 Definition of Academy Shipping Window
ESD (Early ship date) =Academy Ship date in the PO LSD (Last ship date) =Academy Cancel date in PO 5 - 7 DAYS Early Ship Date (Ship Date in PO) Last Ship Date (Cancel Date in PO)

22 CY Flow Container Delivery CY) Start Cargo Production
On-Time Definition CY — Container onboard the vessel within the ship window. Max. 5 Days Cargo Production Max. 3 Days 14 Days 5 -7 Days 2 Days 3 Days 2 Days Start Cargo Production Submit CLP to NYKL NYKL CLP Cut-off = NYKL S/I Cut-off Carrier S/I Cut-off Container Delivery CY) CY Cut-off Vessel Departure (On Board of the vessel) Vendor Doc. Submission Document Dispatch by NYKL FCR Issued Port Of Discharge Regional DC (RDC) Arrival Book with NYKL Early Ship Date (Ship Date) Last Ship Date (Cancel date)

23 CFS Flow Container Delivery (CY) Start Cargo Production
On-Time Definition CFS — container is onboard the vessel within the ship window. Max. 5 Days Cargo Production Max. 3 Days 14 Days 5 – 7 Days 2 Days 3 Days 2 Days Cargo Delivery from Vendors Cargo Delivery from Vendors (on/before NYKL S/I Cut-off=CFS cut-off) Start Cargo Production Carrier S/I Cut-off CY Cut-off Container Delivery (CY) Vendor Doc. Submission Document Dispatch by NYKL FCR Issued Port Of Discharge Regional DC (RDC) Arrival Book with NYKL Early Ship Date (Ship Date) Container stuffing = NYKL submit S/I to carrier Vessel Departure (On Board of the vessel) Last Ship Date (Cancel Date)

24 Purpose: ensure adequate space and equipment from carrier
Booking Requirements Booking Timeline: Vendors must submit bookings via YL eBooking system at least 14 days in advance of the Early Ship Date on the Academy’s Purchase Order (Ship Date). On time booking LBD JUN 16 14 days Shipping Window ESD JUN 30 LSD JUL 07 Purpose: ensure adequate space and equipment from carrier Remark : LBD = Latest Booking Date ESD = Early Ship Date LSD = Last Ship Date

25 On-time Shipment Container onboard the vessel within shipping window.
Full Container Loaded Cargoes Container onboard the vessel within shipping window.

26 On-time Shipment Container onboard the vessel within shipping window.
Less-than-container Loaded Cargoes Container onboard the vessel within shipping window.

27 Booking Information Information required for bookings:
Shipper Name / Address / Contact person / phone, address/ fax number Consignee Name / Address Notify Party Port of Loading Destination Academy PO Number & Academy Sku# Shipping Marks

28 Booking Information Description of Merchandise
Number of Cartons / Piece Count Quantities per Sku# Weight (kgs) and Volume (cbm) per Sku# Container size and number of container requested (Factory load cargo) Estimated Cargo Ready Date (CFS): cargo available to be delivered to YL warehouse or dedicated NVOCC facility Estimated Cargo Ready date (CY) : laden container delivered to carrier CY 1. Production completed 2. Inspection passed CY : Container stuffing completed Laden container delivered to carrier CY CFS: Cargo can be delivered to NL warehouse or dedicated NVOCC facility Definition of Cargo Ready Date

29 PO Verification YL needs to make sure all bookings comply with Academy PO info : PO number Academy Sku # Onboard a vessel within Shipment Window Quantities (except for Apparel which has +/-5% tolerance) FOB point Can meet minimum load requirement (CY) All discrepancies must be approved by Academy

30 Sample of Shipping Order

31 Sample of Carrier Booking Confirmation
Carrier booking number YL CLP cut-off time

32 Factory Load Requirements
Academy Container Load Standard: 20’ FT Min 21 cbm Max 13,000 kgs 40’ Dry Min 52 cbm Max 20,400 kgs 40‘ High Cube Min 59 cbm Max 20,400 kgs 45‘ Dry Min 69 cbm Max 20,400 kgs If vendor cannot provide SRA after delivering the laden container, vendor will be responsible for any charges incurred in holding the container at origin. Any loading measurement not meeting the container utilization requirements or any possibility of overweight must be report to Academy before empty container collection

33 Factory Load Requirements
Load Merchandise by PO number and by Sku number. A purchase order should never be split into two containers unless the volume exceeds one container. Must submit Container Loading Plan (CLP) to NL on/before YL CLP cut-off time after cargo stuffing with complete and accurate information. If vendor cannot provide SRA after delivering the laden container, vendor will be responsible for any charges incurred in holding the container at origin.

34 Container Loading Plan (CLP) Requirements for Factory Load
CLP Information: Container number Seal Number Size of Container Port of Loading Final Destination Container Arrival Date at Terminal Vessel Name/Voyage Number Ocean Carrier Carrier Booking Number PO & Academy Sku # Precise cargo description: generic description such as “General Cargo”, “Freight All Kind” is not allowed Carton & Piece Quantity (lowest visible packing) Weight & CBM If vendor cannot provide SRA after delivering the laden container, vendor will be responsible for any charges incurred in holding the container at origin.

35 Container Loading Plan Sample
Submit to YL on/before YL CLP cut-off time

36 CFS Cargo Delivery Requirement
Vendors need to present YL Shipping Order for cargo delivery Cargo must be delivered to YL warehouse by the CFS cut-off stated on the booking confirmation sheet Cargo must be sorted by P.O. and by Academy Sku in advance Cargo must be delivered to warehouse in sound condition

37 Documentation Requirements
Vendor should submit YL Complete and Accurate documents within 72 hrs or 3 business days after vessel sailing, 1 original copy The required basic documents : Signed Commercial Invoice Packing List Academy Sports & Outdoors Document Checklist Manufacturer’s Certificate Final Quality Audit Report/ Inspection Certificate Certificate of Origin (if applicable) Container Manifest

38 Documentation Requirements
Visa Cargo Textile Export License (w/ visa stamp or visaed document) Textile Country Declaration (Single or multiple) Quota Charge Statement Other applicable requirements (if any) Footwear Footwear detail sheet IFI

39 Documentation Requirements
Sunglasses Impact Resistance Certificate ( FDA Listing #, Medical Device #) Rawhide Dog Chews Veterinary Certificate Production Process List Certificate of Irradiation Ammunition Shipping specification Multimodal Dangerous Good Declaration

40 Documentation Requirements
Forwarder Cargo Receipt (FCR) will be released to vendor upon YL receiving all required documents and local charges from vendors. If vendor fails to submit documents to YL within 72 hours or 3 business days after vessel sailing, YL will issue Document Delay Notice to vendor.

41 Vendors Responsibilities
Timely delivery of products and documentation Accuracy of information Condition of cartons Proper packaging to avoid damages

42 Critical Timeline

43 Booking 14 Days Before Early Ship Date
Vendor must submit booking to NL at least 14 Days Before Early Ship Date To get adequate Equipment and Space from shipping carrier

44 Container Loading Plan
YL CLP Cutoff Shipper must submit Complete & Accurate Container Loading Plan to NL before YL CLP Cutoff YL has to submit information to Carrier before Carrier SI Cutoff. Otherwise, the container may be detained in loading port

45 Shipping Instruction (SI)
Carrier SI Cutoff YL must submit Shipping Instruction (SI) to Carrier before Carrier SI Cutoff Carrier has to submit Advance Manifest Information to US Customs 24 hours prior to loading onto the Vessel.

46  Vessel Departure Complete and accurate information
Containers can be loaded on vessel as booked

47 Complete & Accurate Sets of Commercial Documents
Commercial Document Submission Shipper must submit Complete & Accurate Sets of Commercial Documents to NL within 3 business days after Vessel Departure YL has to prepare and send all the necessary documents to Customs Broker for Customs Clearance. Otherwise, the container may not be delivered on time.

48 Forwarders’ Cargo Receipt (FCR)

49 Forwarders’ Cargo Receipt (FCR) Issuance
FCR draft will be available in the eBooking for review or checking once full set of commercial documents with cargo is received whichever later. Forwarders’ Cargo Receipt (FCR) will be released to vendor upon receiving confirmed draft FCR copy, required sets of document and all local charges from vendor. FCR will be issued per booking, per vessel, per Academy’s destination and per origin. Commercial Document should be prepared per Sea Way Bill.

50 Upper part of FCR SAMPLE NOTIFY PARTY: NYK Logisitics France
Parc de Chesnes - Quatre routes 7, rue des quatre routes-BP 35 38291 St Quentin Fallavier Cedex France REF:518486 DESCRIPTION K/D RECTANGLE SHAPE STORAGE BOX W/LID CPX NO.: 31693 C/O NYK C/NO.: OF CY-CY PO NO: 31693 ITEM NO (HL6208BN) PRODUCT DESCRIPTIONS: K/D RECTANGLE SHAPE STORAGE BOX W/LID/PIECE 125 CARTONS SAMPLE

51 Lower part of FCR HONG KONG June 01, 2008 SAMPLE

52 Vendor Performance & Compliance

53 Key Performance Indicators for Vendors
Booking Timeliness Booking and Container Loading Plan Accuracy Container Loading Plan Submission Timeliness Commercial Documents Submission Timeliness Vendor Scorecard will be prepared for Academy’s Reference

54 VENDOR SCORECARD ON TIME % LATE % VENDOR AVERAGE

55 Yusen Logistics eBooking System

56 Yusen Logistics e-Booking

57 eBooking Benefits for Vendors
Avoid delay caused by inaccessible fax transmission Higher visibility in booking status, e.g. booking approval status. Minimize typo errors as there is alert in ebooking system Reduce Paper Usage Avoid back and forth clarification for unclear or missing information Minimize redundant input e.g. Cargo description can be downloaded from PO transmission Enhanced Reporting Capabilities

58 How to Apply for Login Go to NYK Logistics e-Booking web-site
Download Registration Form and save to your own PC. Fill in the form and to : Login ID and password will be informed within 1 working day by .

59 e-Booking Registration Form
1 administrative user and up to 3 operation user logins can be requested per vendor / factory. Administrative user has the right to maintain user profile (name, password etc) of all login ID and define template.

60 First time Login: Vendors are required to double check whether the information of the Users is correct.

61 e-Booking Functions On-line Booking by Academy PO No.
Print out Shipping Order For you to keep copy For cargo delivery to CFS warehouse Load Plan Submission For CY container only View Academy’s min loading requirement online. To provide Container and Loading information for S/I submission. Real-time Tracking View booking status, FCR draft content, B/L# and sailing information online Template Define Reduce time to enter Ship Marks & Merchandise Description Useful Information eBooking manual Vendor Guideline Yantian warehouse map and customs declaration requirement

62 On-line Booking More flexible to submit booking 7 days a week.
Improve accuracy by real-time validation on PO and Sku # Allow booking to be made on Academy’s PO No. Save time to enter item details. Reduce processing time.

63 Shipping Order Let you to keep your own copy.
Shows Yuse Logistics Shipping Order No. if booking is confirmed. The printed copy of Shipping Order must carry “YL Shipping Order No.” for cargo delivery to CFS warehouse. PDF format

64 Submit Load Plan View Academy min loading requirements.
Container No. check digit validation. Eliminate redundant typing and speed up SI submission.

65 Real Time Tracking Booking status. Shipment & Sailing info
View FCR (draft) content

66 Support On-line Help screen for all functions.
Contact NYK Logistics local office

67 eBooking Demo

68 Question & Answer

69 Frequently Asked Questions
Which login (administrative user login / operation login) should vendor used to create the eBookings ? Depends. The administrative user can see all the bookings created and a operation user can only see the bookings created by herself. How long will NYKL confirm the eBookings submitted ? CFS:1 working day if no discrepancy and no Academy’s approval is required. CY : Depends on when the nominated carrier by Academy release bookings to NYKL (YL will closely follow up with carriers and report carriers’ performance to Academy constantly.)

70 Frequently Asked Questions
3. Is it allowed to submit 1 eBooking with many POs ? Yes, if the final destination & estimate cargo delivery for the POs are the same, they can be submitted under 1 eBooking. Note : No. of FCR = No. of commercial invoice = No. of eBooking If vendor request more FCRs to be issued per PO basis, vendor should request by on or before submission of CLP. 4. Is it possible to release FCR in Hong Kong for cargo out of Xiamen and how much does it cost ? Yes, vendor only need to declare the FCR release location at the time of booking, and pay “Offshore FCR release fee” USD30 per FCR for such arrangement.

71 Frequently Asked Questions
5. Is it possible to print the Original FCR from the eBooking system ? No. Only non-negotiable copy of FCR can be printed for supplier checking. Original FCR will be released once draft FCR is confirmed, documents are submitted and local charges are paid. 6. Will there be any Letter of Credit discrepancy during this transition period ? Academy will accept the Letter of Credit discrepancy caused by the change of Logistics company, as long as the Forwarder’s Cargo Receipt is issued by NYK Logistics (Hong Kong) Limited.

72 Academy / NYK Logistics Vendors Seminar Thank you all for attending.
We hope this meeting has been informative & beneficial Thank you all for attending. This presentation materials can be available via the following FTP site for download :


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