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Saving the World: One Sheet of Paper at a Time. Before We Begin… Some terminology: Side:1 printable surfaceSide:1 printable surface Sheet:1 piece of paper,

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Presentation on theme: "Saving the World: One Sheet of Paper at a Time. Before We Begin… Some terminology: Side:1 printable surfaceSide:1 printable surface Sheet:1 piece of paper,"— Presentation transcript:

1 Saving the World: One Sheet of Paper at a Time

2 Before We Begin… Some terminology: Side:1 printable surfaceSide:1 printable surface Sheet:1 piece of paper, which has 2 sidesSheet:1 piece of paper, which has 2 sides Ream:Packet of paper, normally 500 sheetsReam:Packet of paper, normally 500 sheets Case:Box of paper, normally 10 reams or 5,000 sheetsCase:Box of paper, normally 10 reams or 5,000 sheets Tree:Tree: noun – a plant having a permanently woody main stem or trunk, ordinarily growing to a considerable height, and usually developing branches at some distance from the ground

3 From the world of Campus Services

4 Campus-wide Paper Use Amount of basic copier & printer paper distributed by Printing Services over the last 12 months: –Sheets:7,760,000 This translates to: –Cases:1,522cases –Avg Homes:4.3homes –Trees (12” DBH):285trees

5 Campus-wide Paper Use PCW = Post Consumer Waste, the recycled part of recycled paper Type of copier & printer paper used at Carleton: –In 2003 the ratio was 15% recycled / 85% virgin –In 2004 the ratio was 29% recycled / 71% virgin –In 2005 the ratio was 70% recycled / 30% virgin In the last 12 months: –96% was recycled paper containing 30% PCW –4% was virgin paper

6 Campus-wide Paper Use Unfortunately, PCW costs more… Financial consequence of making recycled paper with 30% PCW the default: + $4,000 expense for past 12 months+ $4,000 expense for past 12 months Potential financial consequence of making 100% PCW recycled paper the default: + $14,347 (approx) expense for next 12 months+ $14,347 (approx) expense for next 12 months

7 Paper Use in Copiers Total copier volume steady around 7 million sides every 12 months for past three yearsTotal copier volume steady around 7 million sides every 12 months for past three years Dramatic decline in copier volume of labs/public copiers over past three years:Dramatic decline in copier volume of labs/public copiers over past three years: –2004 labs/public copiers volume was 83 cases –2005 labs/public copiers volume was 37 cases –2006 labs/public copiers volume was 21 cases Total cost of copying (Leases, Service, Paper):Total cost of copying (Leases, Service, Paper): –$310,000 in FY cost per side = 4.4 cents –$301,000 in FY cost per side = 4.3 cents –$273,000 in FY cost per side = 3.7 cents

8 From the world of Student Computing

9 Student Lab Printing Looking at the last 12 months for 16 printers located in 12 public lab spaces: –Sides Printed:2,899,817 –Sheets consumed:1,449,909 –4 printers in the library represent 53% –Represents 19% of distributed paper –Student printing supply costs: Toner:$44,617Toner:$44,617 Paper:$8,515Paper:$8,515 Maint. Kits:$3,625 (based on rec. cycles of 200,000 pages)Maint. Kits:$3,625 (based on rec. cycles of 200,000 pages) Equipment:$7,650 (averaged from 4 year cycle)Equipment:$7,650 (averaged from 4 year cycle) Total:$64,407Total:$64,407

10 Student Lab Printing Printing at the Libe – A Look at Trends: In the summer of 1998, a new printer was purchasedIn the summer of 1998, a new printer was purchased In the summer of 2002, it was retired having printed 750,000 sidesIn the summer of 2002, it was retired having printed 750,000 sides Average of 187,500 sides per yearAverage of 187,500 sides per year Replaced by a total of four printersReplaced by a total of four printers All four printers were retired summer 2006 having printed 4,300,000 sides between themAll four printers were retired summer 2006 having printed 4,300,000 sides between them This represents 1 ream of paper for every Carleton student, faculty and staff member – just in the library!This represents 1 ream of paper for every Carleton student, faculty and staff member – just in the library! Average of 1.1 million sides per yearAverage of 1.1 million sides per year

11 Student Lab Printing Why the increase? eReserveeReserve –Makes class readings available online –Students print their own rather than copy from original Increased number of journals, periodicals etc. which are available onlineIncreased number of journals, periodicals etc. which are available online –Students each print a copy rather than read from one original –Or they print original versus copying from original “Hey, free printing!”“Hey, free printing!”

12 Campus-wide Printing Printing totals across campus for the last month of Fall Term 2006: Academic:# Printers:97 Sides printed:155,200 Avg per printer:1,600Academic:# Printers:97 Sides printed:155,200 Avg per printer:1,600 Administrative:# Printers:111 Sides printed :459,564 Avg per printer:4,140Administrative:# Printers:111 Sides printed :459,564 Avg per printer:4,140 Student:# Printers:16 Sides printed :345,655  35 Cases Avg per printer:21,603Student:# Printers:16 Sides printed :345,655  35 Cases Avg per printer:21,603 TOTAL:# Printers224 Sides printed :960,419 Avg per printer:4,287TOTAL:# Printers224 Sides printed :960,419 Avg per printer:4,287

13 Reducing Amount of Printing There are several efforts in place and under way to try to help reduce the amount of printing: In the public labs, Duplex has been the default since Spring 2003In the public labs, Duplex has been the default since Spring 2003 Limit the number of copies printed to 5 (self-regulated)Limit the number of copies printed to 5 (self-regulated) Investigating a Print Management solutionInvestigating a Print Management solution Investigating the use of Multi-Function Devices (MFD)Investigating the use of Multi-Function Devices (MFD) More on these last two points coming up…

14 From What’s Next? in the World

15 What’s In the Pipeline? Next Summer Printing & Mailing Services will be replacing 40 of our 60 copiers with MFDs and ability to print from your computer to most of these devicesNext Summer Printing & Mailing Services will be replacing 40 of our 60 copiers with MFDs and ability to print from your computer to most of these devices –MFD = Multi-Function Devices, combining copier, printer, scanner and FAX machine Evaluating and selecting a Print Management SolutionEvaluating and selecting a Print Management Solution –A system which helps us monitor and better control printing –Initially used for tracking only –The institution may choose to set quotas and charge –The system can be tied to OneCard Recycled Paper conversations on campus are continuing with various groupsRecycled Paper conversations on campus are continuing with various groups

16 From Your World

17 Why Is This Important to You? What can anyone do with all this information?What can anyone do with all this information? You're just one person – this is a College problem, right?You're just one person – this is a College problem, right? Why should you care?Why should you care? What do you do if you care but are overwhelmed by the size of the problem?What do you do if you care but are overwhelmed by the size of the problem?

18 Why Is This Important to You? Care because you are a citizen… of the global communityof the global community of the local community in which you liveof the local community in which you live of the Carleton communityof the Carleton community of your departmental communityof your departmental community …and you are a steward of those communities Your sphere of influence begins with YOUYour sphere of influence begins with YOU

19 Why Is This Important to You? Care because if you don't the problems will just get bigger and harder to solveCare because if you don't the problems will just get bigger and harder to solve The problem is on the tableThe problem is on the table It's too big for any one person, but not for all of us to tackle togetherIt's too big for any one person, but not for all of us to tackle together We can start figuring out what to do at Carleton togetherWe can start figuring out what to do at Carleton together

20 Why Is This Important to You? What’s in it for us..? Better understanding of our part in the bigger pictureBetter understanding of our part in the bigger picture More control over our own livesMore control over our own lives A measure of control over our work environmentsA measure of control over our work environments Creative ideas for where we go from hereCreative ideas for where we go from here Can we make a difference? Can we make a better community?


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