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Company LOGO Developing Policies and Procedures for AT Reuse Programs Jessica Brodey.

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Presentation on theme: "Company LOGO Developing Policies and Procedures for AT Reuse Programs Jessica Brodey."— Presentation transcript:

1 Company LOGO Developing Policies and Procedures for AT Reuse Programs Jessica Brodey

2 Company LOGO  How to Write Policies and Procedures  Drafting a Policy Form & Worksheet  Drafting a Procedure Form & Worksheet  Policies and Procedures Checklists Topics Creating or Improving Your AT Reuse Program

3 Company LOGO  Policies are high-level guidelines.  A policy is a plan or outline to guide decisions and actions.  Policies provide ground rules for effective interactions and may reflect high-risk areas of care.  Policies are usually based upon accepted, well- defined norms or standards of practice.  Norms/standards articulate what is done, who is served, and what resources are needed. What are Policies? Creating or Improving Your AT Reuse Program

4 Company LOGO  Procedures delineate the processes and activities necessary to implement policies; in other words, the day-to-day operations.  Procedures are usually based on professional guidelines when they are available.  Procedures provide step-by-step guidance for basic organizational activities (e.g., client intake, santization, delivery of products). What are Procedures? Creating or Improving Your AT Reuse Program

5 Company LOGO  Serve as a “road map” to success.  Means to mitigate liability.  Provide a structure to ensure practices are performed appropriately and safeguard against mistakes.  Serve as guidelines for accountability and help with continuity.  Ensure that everyone understands what must be done and how to do it.  Create a standard to assess compliance.  Assumption in your favor that you comply with the stated practices. Why do we care? Creating or Improving Your AT Reuse Program

6 Company LOGO  Formal/written documents.  Organized and easily accessible.  Table of Contents.  Like policies and procedures grouped together.  Unique number for each policy or procedure.  “Outline” format.  Utilize your resources!  PIOC Knowledgebase  Partners and umbrella organizations Writing Policies and Procedures Creating or Improving Your AT Reuse Program

7 Company LOGO *SHOW DOCUMENT* Model Policies and Procedures Table of Contents Creating or Improving Your AT Reuse Program

8 Company LOGO Progress Diagram Categorize Prioritize Break it Down! Creating or Improving Your AT Reuse Program

9 Company LOGO  Organizational Structure  Governance & Management  Consumer Involvement  Human Resources  Finance and Accounting  User Services  Program Operations  Marketing and Public Relations  Outcomes  Partners/Collaboration  Sustainability  Disaster Preparedness Categories

10 Company LOGO  High Priority  User Services  Program Operations  Moderate Priority  Organizational Structure  Governance & Management  Consumer Involvement  Human Resources  Finance and Accounting  Marketing and Public Relations  Partners/Collaboration  Sustainability  Low Priority  Outcomes  Disaster Preparedness Tiered System for Prioritizing

11 Company LOGO  User Services  Client Intake  Equipment Matching  Training  Technical Assistance  Delivery  Follow Up  Website Operations  Program Operation  Facilities  Acquisitions/Donations  Inventory Management  Evaluation  Repairing/Refurbishing  Sanitization  Storage  Distribution/Transportation of Equipment  Disposal/Recycling  Website Operations Break It Down

12 Company LOGO Use the PIOC checklists! Break It Down

13 Company LOGO  Pick a subject area.  Policies:  Write down how things SHOULD work – “goals.”  Brainstorm/bullet points.  Slowly refine into clear, concise statements that communicate your goal.  Procedures:  Write down how things DO work (specific steps).  Use bullet points and rough descriptions.  Try JUST following the steps.  Finesse language  WHO, WHAT, WHEN, WHY, WHERE and HOW. How to Start Writing Creating or Improving Your AT Reuse Program

14 Company LOGO Policy Number: ________________ Policy Title: ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ Date Approved:_____Revised: __________________ Model Policy Form Creating or Improving Your AT Reuse Program

15 Company LOGO Topic:_______________________________________ Goal:________________________________________ Who is affected?_______________________________ Jot down topics/points that should be addressed: ____________________________________________ State your rule:________________________________ Does the rule match up with your goal?_____________ Model Policy Worksheet Creating or Improving Your AT Reuse Program

16 Company LOGO Procedure Number: ________________ Procedure Title: ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________ Date Approved:_____Revised: __________________ Model Procedure Form Creating or Improving Your AT Reuse Program

17 Company LOGO Topic:__________________________________________ Why:__________________________________________ Who:__________________________________________ What:__________________________________________ When:_________________________________________ Where:_______________________________________ How:__________________________________________ Model Procedure Worksheet Creating or Improving Your AT Reuse Program

18 Company LOGO Jessica M. Brodey (301) Contact Creating or Improving Your AT Reuse Program


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