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EBSLG 2004 - Ljubljana by Carolina Sanmartin EADA (Barcelona) Adding Value to Teaching Materials EBSLG Continental Meeting – Ljubljana March 2004.

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Presentation on theme: "EBSLG 2004 - Ljubljana by Carolina Sanmartin EADA (Barcelona) Adding Value to Teaching Materials EBSLG Continental Meeting – Ljubljana March 2004."— Presentation transcript:

1 EBSLG Ljubljana by Carolina Sanmartin EADA (Barcelona) Adding Value to Teaching Materials EBSLG Continental Meeting – Ljubljana March 2004

2 EBSLG Ljubljana 1.Background 2.Information audit 3.Document management system 4.Who intervenes 5.Circuit 6.Technological aspects 7.Added value 8.Conclusions T ABLE OF CONTENTS

3 EBSLG Ljubljana TEACHING MATERIAL Documents handed out to programme participants for use as classroom back-up materials. Reference databases Cases Technical notes Teaching Notes Magazine articles Format - PAPER Originals in good condition Photocopies in very poor condition External documents Produced by EADA 1000 docs. Types of documents 1980 ’ s 1. B ACKGROUND

4 EBSLG Ljubljana DRAWBACKS Poor quality (photocopied photocopies) Missing pages (filed away using clips and staples) Documents are lost A lot of time spent filing materials Duplication of documents for simultaneous consultation Limited access for consultation 1. B ACKGROUND

5 EBSLG Ljubljana 1998 Marketing Human Resources Company Policy Economy and Finance Operations and Information Systems Academic departments information Audit 2. A UDIT What ? Who ? Where ? How ?

6 EBSLG Ljubljana Types of materials Notes Methodology guides Cases Exercises Technical notes Questionnaires Exams Readings Internal organisation Preparation sheets Project guides Role-play Transparencies Video STUDENT TEACHER Solutions: exam, case, exercises Teacher ’ s guide Teacher’s notes 2. A UDIT RESULTS

7 EBSLG Ljubljana  The creation of a database to manage all the material found during the audit  All materials referenced in the Methodology guides are entered in the system  All EADA materials are digitised  The setting up of a materials entry process: Who intervenes Responsibilities Time M ANAGEMENT S YSTEM

8 EBSLG Ljubljana 4. W HO INTERVENES  Teacher  Documentation Centre  1 full-time  1 part-time  Editors team (External)  Translation team (External)

9 EBSLG Ljubljana 5. C IRCUIT Teacher Delivery of document Request Localisation and purchase - DC - Translation - External supplier - Yes Layout Full text database No Modification Entry of materialsPurchase of materials Proofreading

10 EBSLG Ljubljana 6. T ECHNOLOGICAL A SPECTS  Documents in digital format  Original (editing): Adobe Page Maker  Viewing: Adobe Acrobat  Document Software: Inmagic  Access through the DC Intranet  Teaching personnel  Academic services personnel  Documentation Centre personnel  Consultation and viewing: Web

11 EBSLG Ljubljana Different formats Format standardisation BEFOREAFTER ADDED VALUE Unaware of the existence of documents Knowledge of the School ’ s intellectual capital Consultation limited to the Department Consultation facilitated to all academic staff Non-existent promotion High degree of internal and external promotion: New titles + Research Newsletter 7. A DDED V ALUE Dispersed documentation Centralised information resource

12 EBSLG Ljubljana Isolated materials 7. A DDED V ALUE CASE Solution Teaching Note Preparation sheets Article Transparencies ExercisesVideo Notes Exam Consultation restricted in time and place 24 hour / 7days a week on-line consultation Teaching staff turnover = loss of materials Teaching staff turnover = materials remain in the Documentation Centre BEFOREAFTER ADDED VALUE Interrelated materials

13 EBSLG Ljubljana 8. C ONCLUSIONS  Maximum amortization of expenses allocated to teaching materials creation (thanks to wider distribution)  A boost to production – a stimulus to academic staff (Documentation Centre Yearly Report)  Higher visibility given to the activity of Academic Departments within the School  The key role of the Documentation Centre within the Institution is reinforced.

14 EBSLG Ljubljana Adding Value to Teaching Materials by Carolina Sanmartin EADA (Barcelona) EBSLG Continental Meeting – Ljubljana March 2004 THANK YOU


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