Presentation on theme: "EBSLG 2004 - Ljubljana by Carolina Sanmartin EADA (Barcelona) Adding Value to Teaching Materials EBSLG Continental Meeting – Ljubljana March 2004."— Presentation transcript:
EBSLG Ljubljana by Carolina Sanmartin EADA (Barcelona) Adding Value to Teaching Materials EBSLG Continental Meeting – Ljubljana March 2004
EBSLG Ljubljana 1.Background 2.Information audit 3.Document management system 4.Who intervenes 5.Circuit 6.Technological aspects 7.Added value 8.Conclusions T ABLE OF CONTENTS
EBSLG Ljubljana TEACHING MATERIAL Documents handed out to programme participants for use as classroom back-up materials. Reference databases Cases Technical notes Teaching Notes Magazine articles Format - PAPER Originals in good condition Photocopies in very poor condition External documents Produced by EADA 1000 docs. Types of documents 1980 ’ s 1. B ACKGROUND
EBSLG Ljubljana DRAWBACKS Poor quality (photocopied photocopies) Missing pages (filed away using clips and staples) Documents are lost A lot of time spent filing materials Duplication of documents for simultaneous consultation Limited access for consultation 1. B ACKGROUND
EBSLG Ljubljana 1998 Marketing Human Resources Company Policy Economy and Finance Operations and Information Systems Academic departments information Audit 2. A UDIT What ? Who ? Where ? How ?
EBSLG Ljubljana Types of materials Notes Methodology guides Cases Exercises Technical notes Questionnaires Exams Readings Internal organisation Preparation sheets Project guides Role-play Transparencies Video STUDENT TEACHER Solutions: exam, case, exercises Teacher ’ s guide Teacher’s notes 2. A UDIT RESULTS
EBSLG Ljubljana The creation of a database to manage all the material found during the audit All materials referenced in the Methodology guides are entered in the system All EADA materials are digitised The setting up of a materials entry process: Who intervenes Responsibilities Time M ANAGEMENT S YSTEM
EBSLG Ljubljana 4. W HO INTERVENES Teacher Documentation Centre 1 full-time 1 part-time Editors team (External) Translation team (External)
EBSLG Ljubljana 5. C IRCUIT Teacher Delivery of document Request Localisation and purchase - DC - Translation - External supplier - Yes Layout Full text database No Modification Entry of materialsPurchase of materials Proofreading
EBSLG Ljubljana 6. T ECHNOLOGICAL A SPECTS Documents in digital format Original (editing): Adobe Page Maker Viewing: Adobe Acrobat Document Software: Inmagic Access through the DC Intranet Teaching personnel Academic services personnel Documentation Centre personnel Consultation and viewing: Web
EBSLG Ljubljana Different formats Format standardisation BEFOREAFTER ADDED VALUE Unaware of the existence of documents Knowledge of the School ’ s intellectual capital Consultation limited to the Department Consultation facilitated to all academic staff Non-existent promotion High degree of internal and external promotion: New titles + Research Newsletter 7. A DDED V ALUE Dispersed documentation Centralised information resource
EBSLG Ljubljana Isolated materials 7. A DDED V ALUE CASE Solution Teaching Note Preparation sheets Article Transparencies ExercisesVideo Notes Exam Consultation restricted in time and place 24 hour / 7days a week on-line consultation Teaching staff turnover = loss of materials Teaching staff turnover = materials remain in the Documentation Centre BEFOREAFTER ADDED VALUE Interrelated materials
EBSLG Ljubljana 8. C ONCLUSIONS Maximum amortization of expenses allocated to teaching materials creation (thanks to wider distribution) A boost to production – a stimulus to academic staff (Documentation Centre Yearly Report) Higher visibility given to the activity of Academic Departments within the School The key role of the Documentation Centre within the Institution is reinforced.
EBSLG Ljubljana Adding Value to Teaching Materials by Carolina Sanmartin EADA (Barcelona) EBSLG Continental Meeting – Ljubljana March 2004 THANK YOU