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APEGGA Assistant Director of Registration

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1 APEGGA Assistant Director of Registration
Getting Licensed as a Professional Engineer, Geologist, or Geophysicist with APEGGA Bill Santo, P.Eng. APEGGA Assistant Director of Registration The Association of Professional Engineers, Geologists and Geophysicists of Alberta

2 Focus – helping you understand how to become licensed with APEGGA
AGENDA Overview of the Canadian engineering and geoscience licensing system Introduction to APEGGA Registration with APEGGA – process, procedure, forms Questions and answers Focus – helping you understand how to become licensed with APEGGA

3 For Engineers, Geologists and Geophysicists
Licensure in Canada For Engineers, Geologists and Geophysicists

4 The Canadian System In Canada engineering and geoscience are regulated professions No one can practice engineering or geoscience without being licensed – “RIGHT TO PRACTICE” No one can call themselves and engineer or geoscientist without being licensed – “RIGHT TO TITLE” The licensing system was developed to ensure that only qualified and capable individuals are allowed to practice in the professions.

5 The Canadian System In Canada the engineering and geoscience professions are regulated provincially. There is a regulatory body in each province and territory. There is separate and unique legislation in each province/territory. The professions are self regulated and self governing. There is no federal regulatory body.

6 PROTECTION OF THE PUBLIC IS PARAMOUNT
The Canadian System In Alberta APEGGA has been given the authority and responsibility to regulate the professions of engineering, geology and geophysics. APEGGA is the only body in Alberta or Canada that has the authority to issue a license to practice engineering, geology or geophysics. PROTECTION OF THE PUBLIC IS PARAMOUNT

7 The Canadian System Being licensed in any one province does not give you the right to practice in any other province. You must be licensed in each province that you practice in. You can be licensed in all provinces/territories if necessary. Most common is licensure in 2 or 3 provinces where work is being performed.

8 Engineers Canada Engineers Canada – formerly CCPE – Canadian Council of Professional Engineers. Engineers Canada is not a regulatory body and has no jurisdiction and no authority. Engineers Canada was created by the 12 provincial regulatory associations to act as a resource and assist in standardizing requirements across Canada.

9 Geoscientists Canada Geoscientists Canada (formerly Canadian Council of Professional Geoscientists) is not a regulatory body and has no jurisdiction and no authority. Geoscientists Canada was created by the 12 provincial regulatory associations to act as a resource and assist in standardizing requirements across Canada.

10 Academic Assessments APEGGAs Board of Examiners is the only body under the EGGP Act that has the authority to evaluate qualifications for licensure. Evaluations done by other bodies have no bearing on whether a person meets the qualifications for licensure with APEGGA. CCPE IA or EIEAP IQAS WES

11 Summary – the Canadian System
Regulated Profession Provincial Jurisdiction Must be licensed in each province APEGGA in Alberta

12 APEGGA

13 APEGGA – Who and What are We?
Created in 1920 by the Alberta Government Created to regulate the practice of engineering, geology and geophysics in Alberta. Governed by the Engineering, Geological and Geophysical Act of Alberta (EGGP). Primary role is to ensure the protection of the public by ensuring that professional members are qualified, capable and practice competently and ethically.

14 APEGGA – Who and What are We?
Currently over 63,000 members. Over 7000 applications for licensure were received in 2011. Of those applications approximately one-third (2000) were from foreign trained graduates in all three professions. APEGGA has offices in Calgary and Edmonton with approximately 60 staff overall.

15 APEGGA – Who and What are We?
Registration – evaluates qualifications for licensure. Discipline – monitors members to ensure they are practicing skillfully, ethically and professionally. Compliance – policing non-licensed individuals or businesses that are practicing the professions or using a professional designation.

16 Registration

17 Five criteria for Licensure
Academics Require original transcripts Experience Require Work Experience Records References for all work to be counted Character From references and self declaration English Language TOEFL or Handwritten letter Professional Practice NPPE

18 Professional Licensure
Professional Engineer, Geologist or Geophysicist Canadian Citizen or Permanent Resident Must meet the FIVE CRITERIA Foreign Licensee Not a Canadian Citizen or Permanent Resident This is a difference in title only. Rights, privileges and qualifications are identical A Professional Member may take legal responsibility for work done by themselves or under their direct supervision

19 Professional Licensure
Member In Training Engineer in Training – EIT Geologist in Training – GeolIT Geophysicist in Training – GeophIT Must satisfy only TWO CRITERIA Academics Good Character Note: Experience is not reviewed or considered.

20 Professional Licensure
Provisional Licensee. Granted to foreign trained individuals who meet all of the requirements for membership except the one year Canadian experience. A designation that can show potential employers that APEGGA has qualified your credentials and only the one year of Canadian experience is required before full licensure.

21 Board of Examiners Executive Board of Examiners
Determines whether applicants meet the requirements for registration 20 Academic Examiners 20 Experience Examiners 3 Public Members Meets 11 times per year (once per month except July) Full Board of Examiners Deals with policy issues and appeals Includes the executive Board plus 3 public members and 3 Members at Large.

22 Registration Processing. All documents received
File sent to Academic examiner - recommendation File sent to experience examiner – recommendation File to Board of Examiners Times vary based on the number of applications Time to receive documents – translations, references Complications with an application

23 ACADEMICS

24 Academic Requirements(Engineering) -How Does APEGGA Evaluate These?
CEAB- Canadian Engineering Accreditation Board (Canadian engineering programs) MRA (Mutual Recognition Agreements) with US, UK, Ireland, Australia, NZ, HK, South Africa France Japan and Singapore FDL (Foreign Degree List) – undergraduate degrees in engineering Non-FDL - undergraduate degrees in engineering not found in one of the three categories above Non-Engineering Degrees – eg. NAIT/SAIT technology diploma, Math degree, Physics degree

25 Academic Requirements -Starting Point Evaluations for Engineering only
CEAB -0 exams -0 exams MRA Probably 0 exams Probably 0 exams FDL -FE Exam -FE Exam Non-FDL -FE Exam -FE Exam Non-degree Up to 24 exams (course-by-course) Up to 24 exams (course-by-course)

26 FE Confirmatory Exam -Why is it Assigned?
Confirm the quality and understanding of your undergraduate engineering degree The assumption is you have an undergraduate degree in engineering. If you don’t have this you will be assigned exams (up to 24) on a course-by-course basis Covers broad range of material already taken in your degree Must write exam, can not take university course equivalent instead

27 Fundamentals of Engineering Exam
Administered by the National Council of Examiners for Engineering and Surveying (NCEES). 8 hours long, problem solving type of exam. 4 hour morning session - general - all disciplines. 4 hour afternoon session – choice of specific discipline or general engineering. 70% required for a pass. 2 exam sessions per year April/May and October/November Information at

28 Course-by-Course Exams
Assigned to fill academic deficiencies not to confirm an undergraduate engineering degree Can either write APEGGA exams or take approved university course equivalents

29 APEGGA Technical Exams
3 hours long, problem solving type of exams technical exams in your engineering discipline at a level taken by Canadian engineering students in their undergraduate degree prepared by professors at the U of Calgary and U of Alberta that teach those subjects 2 exam sessions per year April/May and October/November

30 Waiving FE Exam Waive Exams? Masters or PhD CEAB or MRA institution
-technical in nature (containing significant engineering design and analysis) -course work must be complete

31 EXPERIENCE

32 Experience: Quantity 48 months of referenced technical experience once academically qualified At least one year equivalent North American engineering experience – in most cases this means one year Canadian engineering experience Must be Referenced

33 Experience: Quality - the 5 Elements
1. Application of Technical Theory 2. Practical Experience 3. Development of Management Skills 4. Development of Communication Skills 5. Development of the Understanding of Societal Implications

34 Experience - Quality The Board of Examiners places more emphasis on the first two elements than on the last 3 elements The Board wants to see evidence of direct engineering experience Understanding of first principles Problem solving Refer to “Experience Requirements for Licensure- A Guideline” for more detailed information

35 Levels Of Experience Technologist Level - technician or technologist level capped at 12 months maximum Professional Level - professional level - typically 36 months required

36 Post-Graduate Degree Experience Credit
Only available for Completed Masters or PhD degree – not available for partially completed Masters or PhD degree Only available for Full Time Studies

37 Post-Graduate Degree Experience Credit
CEAB/MRA Accredited Institution Must be technical in nature for course based only Masters there must be evidence of significant engineering design and analysis involved in the courses taken towards the Masters degree –similar for Geoscience

38 Post-Graduate Degree Experience Credit
Must be specifically requested via Application Form – Number 3a Maximum credit available: Masters (course based only) max 6 months Masters (course & project based) max 12 months Masters (course and thesis) max 18 months PhD (course and thesis) max 24 months

39 Post-Graduate Degree Experience Credit-Documentation Required
Transcripts and Course Outline or official description of all Graduate Courses taken towards the Post-Grad degree Thesis/Project Info Letter from Thesis Supervisor Apply for Post-Grad Experience Credit at time you apply for P.Member not MIT status

40 Application of Theory What Does the Application of Theory Mean?
The application of theory includes: Selecting solutions and solving problems Preparing and checking engineering designs or interpretations Showing evidence of sound technical judgment and practices Demonstrating familiarity with the use and application of pertinent technologies, procedures, systems and programs. May also include the collection and analysis of information and data. However, data collection and analysis should not be the major component of your experience for a significant period of time

41 Construction Engineering & Management
This type of work must have the following attributes to be acceptable for full credit. Has full knowledge of the project and liaises with the project owner. Responsible for planning, implementing and finalizing projects. Ensures timeliness, cost, quality and safety. Includes risk assessment, project scope and deliverables, scheduling, site inspections, procurement, resource management, managing people and environmental considerations. Application of theory must be present. Minimum 1 year of theory along with 3 years Construction E & M Can be factored if there is no evidence of the application of theory in the work..

42 Supply Chain Management
Includes purchasing, contract administration, quality control and inspection Generally little evidence of the application of theory Factoring is to start at 0.25 and can be raised by the examiner if there is better evidence of the application of theory Must have a minimum of two years of the application of theory in your discipline and the rest in this field factored at 25%

43 Project/Cost Controls Engineering
Includes cost estimating, cost tracking, planning, scheduling, change management and management progress reporting Minimum of 2 years of application of theory with the remaining project/cost controls engineering experience to be factored at 0.25 Factoring is to start at 0.25 and can be raised by the examiner if there is better evidence of the application of theory

44 Sales Engineering A salesperson with technical knowledge.
Has technical knowledge about the product and service being sold. Uses this knowledge to determine a client’s needs Sees a project through from the first contact with the buyer, through to completion Identifies technical issues and solves problems. Can be factored if there is no evidence of the application of theory in the work

45 Waiving Exams Based on Experience
Waive Exams? Experience Required At least 10 years for FDL degrees, geology and geophysics degrees At least 12 years for non-FDL degrees Overseas experience will be counted if referenced Must be solid engineering level work Increasing technical competence and levels of responsibility Must be referenced

46 Experience In all of the cases above the burden is on the applicant to demonstrate the application of theory in their experience.

47 One Year Equivalent North American Engineering Experience
1 year Canadian experience Why? What? -engineering level -under supervision and control of a P.Eng. -P.Eng supervisor will be required to supply a Reference Questionnaire -Codes and standards -climate conditions -culture -ethics -business practices -work environment

48 One Year Equivalent North American Experience
Must gain this experience working under the supervision and control of a professional member. Post graduate experience for a completed Masters or PhD does not satisfy the one year equivalent North American experience requirement. Acceptable experience can be obtained in a university setting but it must be outside the Masters or PhD program.

49 Description of Work Experience
Must use the prescribed Work Experience Record form – no other form is acceptable Work Experience Summary – single page Work Experience Record Details – one page for each job or position Require detailed chronological information on job positions, titles, job descriptions, assignments, and duties and responsibilities with emphasis on the engineering content of the work experience Evidence of Increasing Technical Competency and Levels of Responsibility

50 Description of Work Experience
The experience record must focus on the application of engineering or geoscience principles. Detail the actual duties that you performed Focus on the 5 quality elements of experience

51 Structuring Statements
What I calculated the short circuit levels How by conducting a computer simulation using all of the network system input Why In order to determine the short circuit levels at the substation

52 References -Who Can Be a Reference?
Reference must have first-hand personal knowledge of your work experience References should be from engineers or geoscientists – supervisors or clients Preferred references are from Professional Members in supervisory roles If Reference Questionnaire is completed in a language other than English APEGGA will have it translated at our expense

53 References -How Many are Needed?
Minimum of 3 references but more might be required Provide reference names and addresses on the Work Experience Record. KEY- need references to cover the entire work history TIP: If you want the Board to consider waiving exams based on 10 years of experience we will need references to cover at least 10 years of experience eg if you had 6 jobs over 10 years we will need at least 6 references

54 Contact references ahead of time to advise them they will be receiving Reference Questionnaire forms from APEGGA and ask them to complete and submit those forms to APEGGA as quickly as possible

55 Reconsiderations & Appeals
If you think that there has been information missed or not reviewed you can request a Reconsideration of a Board decision Must provide new or additional information within 30 days of receipt of your letter. $150 reconsideration fee If the Reconsideration is denied you can request an Appeal to the Full Board from an unsuccessful Reconsideration Must provide new or additional information within 30 days of receipt of your letter

56 English Language Competency (ELC
This is a statutory requirement (EGGPA). Those whose undergraduate degree was taught in English are exempt from proof. All others require a minimum TOEFL score of 600 (written), 250 (computer), 100 (on-line). A manuscript appeal letter may be considered in lieu.

57 English Language Competency (ELC)
ELC – if degree was not taught in English TOEFL Handwritten Letter and Canadian P.Eng. References OR -600 on paper test -250 on computer Test -100 on internet test -letter explaining why you are Competent in the English language -Canadian P.Eng references also comment on your ability to communicate in English

58 Professional Practice Exam

59 Professional Practice Examination (PPE)
All applicants must write PPE Tests applicants’ knowledge of law, ethics, and professionalism

60 – Purchase through APEGGA office
Professional Practice Exam - Content Professionalism Professional Practice Regulatory Authority Requirements Law and Legal Concepts The EGGP Act Study Kit - $150 – Purchase through APEGGA office

61 Professional Practice Examination -Exam Type and Format
100 question, multiple choice 2 hours, closed book Pass/Fail with 65% minimum Grade is Final Offered 4 times per year, typically in up to 20+ locations around North America

62 Applying to Write PPE - EIT, Exam Candidate or Student or active applicant for P.Eng or EIT Apply using PPE Application Form – found in Application for Registration package PPE fee - $130 For forms and more information refer to APEGGA web-site at

63 General Information Apply using Application for Registration form
available in hard copy by request from APEGGA Calgary and Edmonton offices alternatively can download Application documentation from APEGGA web-site Experience Requirements for Licensure - A Guideline available in hard copy or on the APEGGA web-site (part of Application for Registration package)

64 Application for Registration -Documents to Complete
“Application for Registration” form Name and contact information of at least 3 references (more than 3 references may be required) “Request for Academic Documents” form - send it to your university not to APEGGA Copy of proof of Canadian Citizenship or permanent resident status application fee ELC documentation at some point

65 Applicant Identification
Once you have submitted your application to APEGGA you will receive a member number. Mxxxxxx Use this number for any correspondence with APEGGA.

66 Transcripts and Certificates of Graduation
APEGGA must receive original transcripts and Certificates of Graduation directly from your institutions Use the “Request for Academic Documents” form to instruct your institutions to send your transcripts and Certificates of Graduation directly to APEGGA

67 Transcripts and Certificates of Graduation
- APEGGA will get them translated at APEGGA’s expense If APEGGA does not receive direct confirmation from your university, the Board will not waive exams based on experience and will also specify which exams you must write

68 Length of Time to Evaluate Applications
Usually takes 6 to 12 months to complete the evaluation of an applicant’s qualifications Will vary depending on how long it takes to receive all the required documentation May take longer if translations required

69 Writing Exams - Guidelines
Exam assessments must be started within 2 years of the Board review date. A course by course exam assessment can be satisfied by taking university level equivalents or by writing the APEGGA exams. A confirmatory assessment can only be satisfied by writing the FE exam.

70 “Eligible for Registration” - What Does This Mean?
Job advertisements often indicate that an applicant for the job must be “eligible for registration” with APEGGA. What does this mean? It means different things to different employers To some employers this might mean a person must be eligible for registration immediately To other employers it might mean that they think the person has the skills & abilities to do the job and as long as the person is willing to apply to APEGGA that’s okay even if they have to write exams or meet other requirements

71 APEGGA Services & Benefits
-Mentoring programs -Resume Referral Service -Insurance Program & other Member Benefits Refer to APEGGA web-site for more info

72 APEGGA Resume Referral Service
Computerized job registry system Over 650 job postings this year so far 69 resumes submitted for viewing For more info contact Sara Manning at

73 Mobility Within Canada
Must be licensed in each province in which you practice Can be registered in more than one province at the same time AIT/TILMA transfers – streamline the application and evaluation process

74 Mobility Within Canada
- AIT/NWPTA applies only to individuals who are registered as P.Engs/P.Geos in good standing in their home association TIP: If you move to another province you should get registered in that province first before you cancel your APEGGA registration

75 Mobility With the USA Mobility Agreement signed with Texas State Board
Streamlines movement between Alberta and Texas Check with other US State Boards APEGGA is now offering FE and PE exams for NCEES- contact Dr. Milt Petruk at For more information refer to APEGGA Web-site:

76 Contact Information APEGGA Web-site ‘www.apegga.org’ Mark Tokarik, LL.B., P.Eng – Director of Registration Bill Santo, P.Eng – Assistant Director Park Powell, P.Eng – Assistant Director Alan Dunn – Assistant Director or

77 Questions? Thank You!


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