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ORGT – VP Orientation by Ahsan, Siddhant Thanks to Austin Ward for sharing VP Training slides from 2012 2 December 2013 Nature of “Training”Calendar of.

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Presentation on theme: "ORGT – VP Orientation by Ahsan, Siddhant Thanks to Austin Ward for sharing VP Training slides from 2012 2 December 2013 Nature of “Training”Calendar of."— Presentation transcript:

1 ORGT – VP Orientation by Ahsan, Siddhant Thanks to Austin Ward for sharing VP Training slides from December 2013 Nature of “Training”Calendar of Upcoming EventsHow to run meetings effectively - AhsanExec VPs may leaveSample Week for a Sport VPWhat Sport VPs need to know

2 Nature of Training We learn together We learn constantly We learn gradually

3 Calendar of Upcoming Events 6 JanuaryFirst exec meeting Set expectations Discuss John Adair’s three circle model Discuss goal setting for the year First week of meetings Discuss and set goals with sport groups 11 JanuaryExec retreat Set goals for the year together Have fun Build bonds 12 JanuaryReturn from the Exec retreat 17 January (tentative)Inaugural dinner Summarize ORGT’s shared goals for the year

4 How to run meetings effectively

5 Exec VPs may leave

6 Sample week for a sport VP Sunday Monday Tuesday Wednesday Thursday Friday Saturday

7 Sample week for a sport VP Sunday Monday Tuesday Wednesday Thursday Friday Saturday Receive agenda for exec meeting from Sid

8 Sample week for a sport VP Sunday Monday Tuesday Wednesday Thursday Friday Saturday Receive agenda for exec meeting from Sid Attend Exec meeting from 6:00 pm to 7:30 pm

9 Sample week for a sport VP Sunday Monday Tuesday Wednesday Thursday Friday Saturday Receive agenda for exec meeting from Sid Attend Exec meeting from 6:00 pm to 7:30 pm Rock Climbing meeting at 6:00 pm School of Rock at 7:00 pm

10 Sample week for a sport VP Sunday Monday Tuesday Wednesday Thursday Friday Saturday Receive agenda for exec meeting from Sid Attend Exec meeting from 6:00 pm to 7:30 pm Rock Climbing meeting at 6:00 pm School of Rock at 7:00 pm Office hours from 4:00 pm to 6:00 pm

11 Sample week for a sport VP Sunday Monday Tuesday Wednesday Thursday Friday Saturday Receive agenda for exec meeting from Sid Attend Exec meeting from 6:00 pm to 7:30 pm Rock Climbing meeting at 6:00 pm School of Rock at 7:00 pm Office hours from 4:00 pm to 6:00 pm Class session for Saturday’s trip at 6:00 pm

12 Sample week for a sport VP Sunday Monday Tuesday Wednesday Thursday Friday Saturday Receive agenda for exec meeting from Sid Attend Exec meeting from 6:00 pm to 7:30 pm Rock Climbing meeting at 6:00 pm School of Rock at 7:00 pm Office hours from 4:00 pm to 6:00 pm Class session for Saturday’s trip at 6:00 pm Go to bed early at night

13 Sample week for a sport VP Sunday Monday Tuesday Wednesday Thursday Friday Saturday Receive agenda for exec meeting from Sid Attend Exec meeting from 6:00 pm to 7:30 pm Rock Climbing meeting at 6:00 pm School of Rock at 7:00 pm Office hours from 4:00 pm to 6:00 pm Class session for Saturday’s trip at 6:00 pm Go to bed early at night Wake up at 6:00 am to help out on the trip

14 What Sport VPs need to know Sunday Monday Tuesday Wednesday Thursday Friday Saturday Receive agenda for exec meeting from Sid Agenda will be attached in an to the exec list. Is everyone on the exec-list? Does everyone have access to pbworks? Make sure agenda is filled out. It is important for everyone to be familiar with agenda before the actual meeting.

15 What Sport VPs need to know Sunday Monday Tuesday Wednesday Thursday Friday Saturday Attend Exec meeting from 6:00 pm to 7:30 pm Attendance is mandatory Coordinate before hand with Sid, if something urgent comes up Poor time management is not a good excuse VPs are the communication channels between exec and sport groups. Communication is two-way.

16 What Sport VPs need to know Sunday Monday Tuesday Wednesday Thursday Friday Saturday Rock Climbing meeting at 6:00 pm School of Rock at 7:00 pm Make sure you have planned all the details for your meeting Agenda Activities Socials Roll school/ school of rock Locations or spaces such as classroom, pool, etc Any related waivers Make sure the meeting minutes have been sent out.

17 What Sport VPs need to know Sunday Monday Tuesday Wednesday Thursday Friday Saturday Office hours from 4:00 pm to 6:00 pm Spending time at ORGT absorbing and building the culture is very important! I ask every VP to spend two hours at ORGT besides meetings, classes and trips. These can be distributed in any way you wish over the week You can even do your schoolwork during this time at ORGT (good luck!)

18 What Sport VPs need to know Sunday Monday Tuesday Wednesday Thursday Friday Saturday Class session for Saturday’s trip at 6:00 pm VP’s responsibility to arrange everything: staff, location, gear Contact TLs and Instructors in advance – beginning of semester, perhaps? Remind participants of the class. Give TLs the participants roster. Available on ORGt pbworks. Password: ask President Make sure the Redbook for the location exists and is in the standardized acceptable format. Have all this info before Monday’s exec meeting that week: number of seatbelts, first-aid kits needed, redbook location, gear you need outpost to hold, participants going on the trip and staff going on the trip: van drivers, wfa certs, instructors

19 What Sport VPs need to know Sunday Monday Tuesday Wednesday Thursday Friday Saturday Go to bed early at night If going on a trip next morning, make smart decisions Lead by example

20 What Sport VPs need to know Sunday Monday Tuesday Wednesday Thursday Friday Saturday Wake up at 6:00 am to help out on the trip At this point, TLs should already have all the info they need TLs need cage codes to sport cage and TL cabinet First Aid kits and van keys are in TL cabinet TLs need to fill out a morning trip report before leaving – orgt pbworks Absolutely essential for Risk Management TLs need to fill out a return trip report after arriving

21 What Sport VPs need to know General Respond to s from people interested in your sport Point of contact for David and Matt Maintain gear and strictly enforce cage code and gear rental policies Ordering new gear via David and Matt. Encourage gear chair to do it Mentoring and managing sport officers Educate yourself in : Exec Constitution on%20Original Exec Accepted Policies and Procedures https://docs.google.com/a/wardsrus.net/document/d/1XI9LxB qRiK7Jd4NjIcBKga2IDEn-xxBVe6XMs3C8fm0/edit Overall Sport Policies https://docs.google.com/a/wardsrus.net/document/d/12ceiX7 0IX5I5UmVSt-4LLif5K7Pyji4rPMD_cc8cvns/edit

22 Questions?

23 See you all on January 6!


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