Presentation on theme: "North Colonie Central Schools March 6, 2014 Shaker High School Media Center."— Presentation transcript:
North Colonie Central Schools March 6, 2014 Shaker High School Media Center
Welcome Review of Our Facilities Planning Process and Physical Plant Maintenance Projects (Schedule D) Transfer to Capital Fund Projects (Schedule E) Tax Levy Cap Debt Service Enrollment
The Mission Statement is the Litmus Test. All students are provided the opportunity and necessary support to engage in relevant, challenging work which contributes to their academic and social growth and development. All staff, teachers and administrators are part of a larger learning community, working together to build collective capacity in order to provide a high-quality, relevant, equitable education for all.
They must be “mission-tested” They must address a problem defined as follows: Does the facilities work address an immediate or looming health, safety, maintenance or security issue? This will be addressed by the Building Conditions Survey(BCS). Does the facilities work address a program issue or problem that has substantially compromised our capacity to provide our students the opportunity and necessary support to engage in relevant, challenging work which contributes to their academic and social growth and development? Does the facilities work address a problem that has substantially compromised the capacity of all staff, teachers, and administrators to effectively and efficiently directly deliver or support the delivery of a high-quality, relevant, equitable education for all?
The Role of the Building Conditions Survey NYS Education Law (Section Educational Facilities, Part a.4) and regulations require a Building Conditions Survey (BCS) to be conducted every five years. The Building Conditions Survey purpose is to provide an overview of the general condition of each building the district owns and rank urgent and future replacements and renovations work identified by our Architects. A separate state aid formula reimburses districts for part of the cost of this survey. There is also a required Annual Visual Inspection (AVI). The BCS is not the AVI. However, the BCS will suffice for the AVI for the year in which the BCS is conducted.
The Building Conditions Survey includes: Building Systems Conditions Ratings and Definitions: Excellent: System is in new or like-new condition and functioning optimally; only routine maintenance and repair is needed Satisfactory: System functioning reliably; routine maintenance and repair is needed Unsatisfactory: System is functioning unreliably or has exceeded its useful life. Repair or replacement of some or all components is needed Non-Functioning: System is non-functioning, not functioning as designed, or is unreliable in ways that could endanger occupant health and/or safety. Repair or replacement of some or all components is needed. Critical Failure: Same as “NF” with the addition that the condition of at least one component is so poor that at least part of the building or grounds should not be occupied pending needed repairs/replacement or some or all components is needed
The District includes: 12 district locations with over one million square feet of occupied space and roof area 4 natural gas stand-by generators 14 additional buildings/storage structures 13 security camera systems with 25 DVR’s and over 200 cameras 30 heating system boilers Over 120 air handling, roof top, energy recovery units Over 150 heating system pumps Over 175 heating and domestic water pumps Over 200 rooftop exhaust fans Over 300 interior motors Over 2,500 doors, locksets and associated door hardware Over 3,000 windows and associated door hardware Over 10,000 plumbing fixtures Over 20,000 electrical fixtures and components
284 acres of property 8 playgrounds 21 interscholastic practice/playing fields 5 premier interscholastic fields 20 parking lots Over 3 miles of roadway and walkway maintained Work Orders On average between 3,000 and 4,000 per year
What do we currently do? Complete BCS every five years. We take BCS seriously and approach it methodically/ thoughtfully to address the “unsatisfactories.” All projects identified through this process are placed on a master list for future consideration and reviewed annually. Summary of projects identified as Priority 1-3 in last BCS that are completed or scheduled to be completed before next BCS: Building Percentage Complete/Scheduled Blue Creek82% Boght Hills99% Forts Ferry100% Latham Ridge88% Loudonville99% Southgate29% SJHS61% SHS73%
We take care of identified issues through our annual budget process through three areas: Daily Maintenance Maintenance Budget Projects Transfers to Capital Fund This has accounted for $1.445 million in each of the two previous year’s budgets. We plan to increase this to $2.535 million in Such a practice is not the “norm” among school districts. We believe in taking care of issues timely vs. deferring maintenance. It drastically mitigates or even eliminates the need to bond for standard projects identified in the BCS. A means to address program needs and enhancements identified by district administrators.
How do we Address our Identified Needs? General Maintenance – included in the base operating budget. e.g. Normal day-to-day wear and tear repairs within the buildings Maintenance Budget Projects – separate listing is presented to BOE during budget process for inclusion in proposed budget within overall Maintenance Department section. e.g. These are projects of programmed maintenance type or identified by building principal/supervisor Small-Medium Size Capital Projects – separate listing is presented to the BOE during budget process for inclusion in proposed budget as an Interfund Transfer to the Capital Fund. e.g. Projects typically over $10,000 that are aidable through the State Education Department that can be accomplished within a year of being approved by the Commissioner Large Capital Projects – separately voted on bond issuances. e.g. Projects of a larger magnitude that typically may need to be accomplished throughout the year or over a longer period of time and may impact the operations within the school building to varying degrees. Projects are also Building Aid eligible.
Proposed Maintenance Budget Projects for school year total $170,000 This is an increase over budget ($20,000) These projects are either not aidable (GR, MW & Maintenance Shop), require immediate attention or are typically minor enhancements/repairs to the buildings that are not easily aidable through a capital project because of cost thresholds or are required to be coupled with a larger project of like type.
Replace Pressure Treated Stairwell to Playground at LR Addition of tack boards in hallways at SG, BH, LR
Goodrich Cafetorium Goodrich Curriculum Training Center Alternative Education Classroom
SHS G211 Art Room Cabinetry Loudonville Basketball Court
Maplewood Annex Window Abatement/Replacement SHS Hot Water Heater Replacement SHS C108 Classroom Relocation SHS Gym Fire Pull Station Replacement SHS Pool Pump Room Valve Replacements Concrete Leveling of Walks and Flagpoles Maintenance Department Lower Door Panels BC Boiler Pumps Replacement
Blue Creek Install window air conditioner in Nurse’s Office Replace 3 Boiler Pumps Replace carpeting in computer lab Boght Hills Replace delaminating corkboards in main hallway Forts Ferry Replace pneumatic control on primary wing exhaust fan Replace exhaust fan for 1991 addition Replace lithium batteries in GPS clock system
Maintenance Department Replace rusted lower panels on 2 overhead doors and install electric motorized door openers Maplewood Annex (Custodial) Abate asbestos caulk from windows and replace with energy efficient windows or insulated panels Shaker Junior High School Replace overhead “can” lights in auditorium Replace original heating valves under auditorium seating area
Goodrich Install ducted air conditioning system in public information office area Latham Ridge Install eight bulletin boards in north 1991 addition hallway Run permanent power on stage above lights for production equipment Mount LCD projector in Art Room Southgate School Build small storage area that meets fire code in 1991 hallway for Special Education equipment
Shaker High School Reorganize walls in K115 to better support special education instructional needs Relocate walls and electrical in classroom C108 for improved ventilation High pressure water jet pool main drain and re-sleeve pipe with epoxy coating Replace 16 heat valves and 6 check valves original to building heating system Replace air dryer for heating system compressed air Replace water heater in main boiler room (750,000 BTU)
Districtwide Upgrade 3 security camera DVR’s Replace 10 security cameras for district security systems Install 4 LCD projectors per building Replace worn carpet around the district Restripe crosswalks, fire lanes, loading zones and student drop-off areas Replace steam traps and related piping in FF, LV, GR, MW Level concrete walkways and flag poles at district buildings
BC Hallway Cabinet Heater Replacement LV Exterior Wood Door Replacement Transportation Exterior Panel Rust FF Exterior Door and Frame Replacement Pool Renovations: Ventilation, Chemical Control, Water Filtration, Electrical and Plumbing Replacement Mill and Repave BC to SHS Walkway/ Roadway
Blue Creek Elementary Improve crawl space ventilation/dehumidification under building Estimated Cost: $175,000 Replace original corridor convector heaters Estimated Cost: $20,000 Install automatic door opener at main entrance for handicapped access – tie in swipe card system Estimated Cost: $8,000 Abate asbestos floor tile in Room 9, 14 and PT room; install VCT in Room 9 & 14 and rubberized flooring in PT room Estimated Cost: 25,000 Reduce size of bathroom in Room 7 to increase size of classroom area Estimated Cost: $10,000 Classroom modifications to accommodate for all day Kindergarten in future Estimated Cost: $7,500
Boght Hills Elementary Remove gym partition & replace with pull curtain Estimated Cost: $13,000 Install handicapped accessible automatic door opener at main entrance & tie into swipe card system Estimated Cost: $8,000 Classroom modifications to accommodate for all day Kindergarten in the future Estimated Cost: $7,500
Forts Ferry Elementary Replace 7 rusting exterior doors and frames with energy efficient FRP doors Estimated Cost: $35,000 Install handicapped accessible automatic door opener at main entrance & tie into swipe card system Estimated Cost: $8,000 Classroom modifications to accommodate for all day Kindergarten in the future Estimated Cost: $7,500
Latham Ridge Elementary Remove, reconstruct or replace and reflash/seal 6 sections of leaking front windows Estimated Cost: $30,000 Install handicapped accessible automatic door opener at main entrance & tie into swipe card system Estimated Cost: $8,000 Replace kitchen exhaust and ductwork Estimated Cost: $35,000 (Funded by Food Service Fund) Classroom modifications to accommodate for all day Kindergarten in the future Estimated Cost: $7,500
Loudonville Elementary Install handicapped accessible automatic door opener at main entrance and tie into swipe card system Estimated Cost: $10,000 Replace exterior doors in kitchen, gymnasium and gym/auditorium hallway entrance with FRP doors Estimated Cost: $15,000 Classroom modifications to accommodate for all day Kindergarten in the future Estimated Cost: $10,000
Southgate Elementary Install handicapped accessible automatic door opener at main entrance and tie into swipe card Estimated Cost: $8,000 Classroom modifications to accommodate for all day Kindergarten Estimated Cost: $7,500
Shaker Junior High School Replace rippling carpet in Library and deteriorating carpet in auditorium: install expansion joint in auditorium Estimated Cost: $30,000 Air condition Room A209 (Tech. Ed/Home & Careers lab) and abate a small portion of floor tile Estimated Cost: $15,000 Replace AHU with RTU for fitness room including asbestos abatement Estimated Cost: $60,000 Install handicapped accessible automatic door opener at main entrance and tie into swipe card system Estimated Cost: $9,500
Shaker High School Mill and repave student walk path/road from Blue Creek to H-Gym Estimated Cost: $150,000 Remove original F Gym folding partition and replace with pull curtain Estimated Cost: $15,000 Replace air handling units for boys & girls H-Gym locker room with RTU & F-Gym locker rooms exhaust unit Estimated Cost: $120,000 Reconstruct Library office area into computer lab; relocate library support staff and accommodate new power, IT cabling and ventilation as required Estimated Cost: $100,000 Replace univents in upper/lower M and K wings; improve climate control in Taft Cafeteria Estimated Cost: $550,000
Shaker High School Phase I – Pool Renovations – installation of pool deck air evacuation system and UV water filtration system to address chloramine issues with pool water Estimated Cost: $100,000 Phase II – Pool Renovations – Replace pool climate air system, exhaust & associated ductwork to bring ventilation to current standards, replace electrical for pool filtration system; replace water filtration, plumbing system & chemical distribution system; rebuild walls of pool pump pit area Estimated Cost: $750,000 Install dedicated exhaust system to roof for CIM lab material cutting room Estimated Cost: $35,000
Transportation Repair/replace rusted exterior wall panels; re-secure all exterior panels to building structure; paint exterior of metal building Estimated Cost: $100,000 Replace ceiling mounted infrared heaters in wash and mechanics bays Estimated Cost: $45,000
Project identified during Fall 2013-Winter Project reviewed and prioritized Winter Superintendent and Facilities Director determine if project should be included in budget request. Board of Education approve projects to be included in budget. Architect does preliminary plans of project Spring Budget Vote May 2014 which includes funding for project. Architect finalizes plans (May-June 2014) and submits to Facilities Planning Summer (Currently 5-6 month review process). Facilities Planning approves plans January-March Projects bid March-April Bid awards approved by BOE and work begins Summer 2015.
Not really a “cap” Sets a higher threshold for voter approval of budgets if proposed tax levy increase exceeds the “tax levy limit” - 60% or more would be required versus simple majority (more than 50%) Tax levy limit calculated and will vary by district Tax levy limit is not a limit – just a threshold for what level of voter support is required See Tax Levy Cap Handout
AReal Property Tax Levy 73,621,583 BTax Base Growth Factor A x B = C 74,100,123 DPayments in Lieu of Taxes Receivable During Prior Year 100,000 ECapital Expenditure Exclusions Yr. 1 2,977,595 C + D - E = FAdjusted Prior Year Tax Levy 71,222,528 GAllowable Levy Growth Factor F * G = HTax Levy Limit before Exclusions 72,262,377 ILess: Payment in Lieu of Taxes Receivable 100,000 Pension Exclusion: JTRS/ERS0 KCapital Expenditure Exclusion Yr. 2 4,130,952 H - I + J + K = LTax Levy Limit Adjusted for Exclusions 76,293,329 (L-A)/AEstimated Tax Levy Increase3.629%
Yr. 1Transfers to Capital (actual exp. in H fund) 1,172,246 Yr. 1Debt Service - Bonds 4,162,094 Yr. 1Transportation Equipment 797,000 Total Capital Expenses 6,131,340 Yr. 1Less Related Aid Yr. 1Regular Building Aid & Reorg Incentive Aid (2,814,788) Yr. 1Less Building Conditions Survey Aid - Total Building Aid (2,814,788) Yr. 1State Share Ratio for Trans Aid Yr. 1Assumed Capital Trans Expenses (Line 79 of TRA Run) 679,273 Total Trans Aid (338,957) Yr. 1Capital Exclusion 2,977,595 Yr. 2Transfers to Capital (actual exp. in H fund) 2,548,500 Yr. 2Debt Service - Bonds 4,115,632 Yr. 2Transportation Equipment 754,000 Total Capital Expenses 7,418,132 Yr. 2Less Related Aid Yr. 2Regular Building Aid & Reorg Incentive Aid (2,923,326) Yr. 2Less Building Conditions Survey Aid - Total Building Aid (2,923,326) Yr. 2State Share Ratio for Trans Aid Yr. 2Assumed Capital Trans Expenses (Line 137 TRA-Est Run) 736,547 Total Trans Aid (363,854) Yr. 2Capital Exclusion 4,130,952
Purchase with cash whenever fiscally sound Interest cost savings Debt issuance costs avoided Building Aid is generated based on estimated debt service costs. With Transfers we don’t incur interest costs so the % of the project that is funded by Building Aid is increased For example, a recent capital project funded with a Transfer to Capital was approx. 83% paid for by Building Aid, although our aid ratio is approx. 69%) Limit length of borrowings as much as possible Review outstanding debt regularly for refunding opportunities/interest recalibration waivers
Review of Debt Service Schedule Handout Bonds Five Serial Bonds Outstanding Installment Debt Leases for IT Equipment Installment Lease-issued Proposed Installment Leases
March 13Equipment—includes Technology (Schedule C) March 17Summer Curriculum Development Schedule G Use of Fund Balance Contingency Budget March 20New Programs & Initiatives, including Special Ed. Program Reconfigurations (Schedule F) Staffing Changes (Schedule B) March 27Further discussion, if needed March 31Voting by Board * All meetings will begin at 7:00 p.m. in the SHS Media Center
Budget page on District website contains many resources Past presentations and videos from earlier this year Detailed information on tax levy cap, GEA, sequestration cuts Relevant budget news articles from around the area Timeline of events for the remainder of budget season Follow along online – participate in the budget process from home via the live-stream feed Full budget meeting recaps available on District website