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1 FISCAL YEAR 2007-2008 PROPOSED BUDGET City of Costa Mesa Budget Study Session June 12, 2007.

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Presentation on theme: "1 FISCAL YEAR 2007-2008 PROPOSED BUDGET City of Costa Mesa Budget Study Session June 12, 2007."— Presentation transcript:

1 1 FISCAL YEAR PROPOSED BUDGET City of Costa Mesa Budget Study Session June 12, 2007

2 2 BUDGET STUDY SESSION Study Session Agenda: – –Brief Review of Documents Available – –Overview of Proposed FY07-08 Budget including Department/Program Highlights – –Review Discussion Items – –Provide Information on Community Budget Briefings and Timeline for Adoption of Budget –Questions/comments from City Council

3 3 BUDGETING PROCESS Budgeting is a year-round process, where all departments and staff participate by providing constant feedback on financial and operational effects of implementation of the current budget as well as recommendations for future budgets. Budgeting is a year-round process, where all departments and staff participate by providing constant feedback on financial and operational effects of implementation of the current budget as well as recommendations for future budgets.

4 BUDGET PROCESS BUDGET KICK-OFF December Finance Analyze & Project Revenue Estimates January Finance Present Mid-Year Budget Review February Finance Review & Analyze Budget Requests Finalize Revenue Projections February/March Departments Submit Budget Requests to Finance January/February Finance/ Central Services Prepare Proposed Budget CIP Committee CIP presented to Planning and Parks & Recreation Commissions April City Manager Budget Hearings with Departments March City Manager Submit Proposed Budget To City Council May City Council/City Mgr. Conduct Budget Study Session, Employee Orientation & Community Hearings June City Council Hold Public Hearing And Adopt Budget June 19th

5 5 PURPOSE OF CITY BUDGET Serves as planning guide for ensuing fiscal year Serves as planning guide for ensuing fiscal year Matches available resources to essential City services Matches available resources to essential City services Demonstrates how goals and objectives will be accomplished Demonstrates how goals and objectives will be accomplished Continues commitment to provide more efficient services to residents Continues commitment to provide more efficient services to residents Maintains adequate resources for unforeseen emergencies Maintains adequate resources for unforeseen emergencies

6 6 BUDGET SUMMARY All Funds FY Estimated Revenues $ 121,661,974 Utilization of Fund Balance 6,418,393 FY Total Resources 128,080,367 FY Appropriations 128,080,367

7 7 TOTAL OPERATING BUDGET All Funds Proposed FY $ 120,890,367 Adopted FY ,103,929 Amount Increase $ 9,786,438 Percent Increase 8.81 %

8 8 TOTAL CAPITAL IMPROVEMENT BUDGET - All Funds Proposed FY $ 7,190,000 Adopted FY ,724,900 Amount Decrease $ ( 8,534,900) Percent Decrease ( %)

9 9 CIP FUNDING SOURCE Five-Year Historical Comparison

10 10 TOTAL APPROPRIATIONS All Funds FY Adopted FY Proposed

11 11 TOTAL APPROPRIATIONS All Funds Proposed FY $ 128,080,367 Adopted FY ,828,829 Amount Increase $ 1,251,538 Percent Increase 0.98 %

12 12 TOTAL RESOURCES Governmental Funds Only Total $116,413,976

13 13 TOTAL APPROPRIATIONS Governmental Funds Only Total $122,005,823

14 14 TOTAL APPROPRIATIONS By Fund Type Total $128,080,367

15 15 DEFINITION – FUND TYPES Funds generally used to account for tax supported activities  General Fund – used to account for general revenues not levied for a specific purpose and expenditures for general services  Special Revenue Fund – used to account for revenue derived from specific taxes or revenue sources earmarked for specific purpose (restricted uses)

16 16 DEFINITION – FUND TYPES Funds generally used to account for tax supported activities  Capital Projects Fund – used to account for financial resources segregated for acquisition and construction of major capital facilities  Internal Service Fund – used to account for inter-departmental charges

17 17 DISTRIBUTION OF APPROPRIATIONS By Major Service Category - All Funds Total $128,080,367

18 18 DISTRIBUTION OF APPROPRIATIONS By Major Service Category - All Funds Protection of Persons and Property $ 61,593,366 Community Health and Environment 11,090,642 Transportation 7,819,361 Leisure and Community Services 3,967,467 General Government Support 36,419,531 Capital Improvement Projects 7,190,000 Total $ 128,080,367

19 19 DEFINITION – MAJOR SERVICE CATEGORIES Protection of Persons and Property – Police and Fire Protection, Emergency Medical Care, Building Safety, Code Enforcement and Animal Control Protection of Persons and Property – Police and Fire Protection, Emergency Medical Care, Building Safety, Code Enforcement and Animal Control Community Health and Environment – Beautification, Sanitation, Planning, Housing and Community Development Community Health and Environment – Beautification, Sanitation, Planning, Housing and Community Development

20 20 Transportation – Streets/Storm Drains Maintenance and Improvements, Curbs and Sidewalks, School Pedestrian Safety, Traffic Signal Improvements, Signs and Markings Transportation – Streets/Storm Drains Maintenance and Improvements, Curbs and Sidewalks, School Pedestrian Safety, Traffic Signal Improvements, Signs and Markings Leisure and Community Services – Recreational Activities and Programs, Facilities for Enjoyment, Health, Relaxation and Cultural Enrichment Leisure and Community Services – Recreational Activities and Programs, Facilities for Enjoyment, Health, Relaxation and Cultural Enrichment DEFINITION – MAJOR SERVICE CATEGORIES

21 21 DEFINITION – MAJOR SERVICE CATEGORIES General Government Support – City Council, City Manager, City Attorney, City Clerk, Central Services, Commissions and Committees, Facilities and Fleet Maintenance, Finance, Management Information Services, Human Resources, Risk Management, and Telecommunications General Government Support – City Council, City Manager, City Attorney, City Clerk, Central Services, Commissions and Committees, Facilities and Fleet Maintenance, Finance, Management Information Services, Human Resources, Risk Management, and Telecommunications

22 22 DISTRIBUTION OF SALARIES & BENEFITS By Department - All Funds Total $84,600,416

23 23 SUMMARY OF APPROPRIATIONS By Major Account – All Funds Total $128,080,367

24 24 Total $110,289,008 SUMMARY OF APPROPRIATIONS By Major Account – General Fund

25 25 FY Est. Revenues Transfers In PEG Cable Franchise Funds* Use of Fund Balance $ 103,483,674 2,060,780164,4574,580,097 FY Total Resources $ 110,289,008 $ 110,289,008 FY Proposed Budget $ 110,289,008 * Accounted for in the General Fund GENERAL FUND SUMMARY

26 26 GENERAL FUND APPROPRIATIONS Total $110,289,008

27 27 GENERAL FUND APPROPRIATIONS FY Proposed $110,289,008 FY Adopted 101,640,877 Amount Increase $ 8,648,131 Percent Increase8.51 %

28 28 GENERAL FUND What does the increase consist of? FY FY FY FY Appropriations Adopted Proposed Increase Salaries50,678,534 53,503,422 2,824,888 Retirement 12,764,192 14,488,562 1,724,370 Cafeteria Plan 4,062,124 4,517, ,553 Debt Service 4,099,791 6,301,805 2,202,014 Subtotal71,604,641 78,811,466 7,206,825 Other Accounts30,036,236 31,477,542 1,441,306 Total $101,640,877 $110,289,008 $8,648,131

29 29 TEN YEAR HISTORICAL EXPENDITURES – By Department

30 30 GENERAL FUND RESOURCES Including Transfers In Total $105,544,454

31 31 SALES TAX COLLECTIONS By Business Categories – CY 2006

32 32 SALES & USE TAX General Fund – includes Sales Tax In-Lieu FY Estimated Revenue $ 48,968,400 FY Estimated Revenue 47,085,000* Amount Increase $ 1,883,400 Percent Increase 4.00 % * As revised at Mid Year

33 33 SALES & USE TAX HISTORY General Fund

34 34 PROPERTY TAX General Fund FY Estimated Revenue $ 26,053,408 FY Estimated Revenue 25,027,095* Amount Increase $ 1,026,313 Percent Increase 4.10 % * As revised at Mid Year

35 35 PROPERTY TAX HISTORY General Fund

36 36 TEN-YEAR REVENUE COMPARISON SALES & PROPERTY TAXES - General Fund

37 37 DEPARTMENT/PROGRAM OVERVIEW

38 38 PROTECTION OF PERSONS AND PROPERTY Allocation $329,000 for Police recruitment efforts and purchase of recruitment vehicle Allocation $329,000 for Police recruitment efforts and purchase of recruitment vehicle Purchased replacement for 95’ ladder (Tiller) Fire Truck and command vehicle at cost of $900,000 Purchased replacement for 95’ ladder (Tiller) Fire Truck and command vehicle at cost of $900,000 Two additional Police officers funded at cost of $290,000 Two additional Police officers funded at cost of $290,000 One additional position for Gang detail administrative support at cost of $61,000 One additional position for Gang detail administrative support at cost of $61,000 Completion of Emergency Operations Center and continued renovations of existing Police facility including installation of security fencing for Police and Fire parking areas. Completion of Emergency Operations Center and continued renovations of existing Police facility including installation of security fencing for Police and Fire parking areas.

39 39 PROTECTION OF PERSONS AND PROPERTY Purchase of eleven patrol vehicles, two detective vehicles and two motorcycles at cost of $450,000 Purchase of eleven patrol vehicles, two detective vehicles and two motorcycles at cost of $450,000

40 40 COMMUNITY HEALTH AND ENVIRONMENT Includes $300,000 for Master planning of additional athletic facilities: Includes $300,000 for Master planning of additional athletic facilities: –$120,000 TeWinkle & California Schools Field Design –$120,000 Costa Mesa High School Design –$60,000 Davis School Field Design Includes $60,000 for Brentwood Park expansion design Includes $60,000 for Brentwood Park expansion design Includes $445,000 for Fairview Park multi-use trail Includes $445,000 for Fairview Park multi-use trail Enhanced Graffiti Removal program at cost of $7,500 for computer technology to color-match painted surfaces Enhanced Graffiti Removal program at cost of $7,500 for computer technology to color-match painted surfaces Increased funding for 20 additional bus benches and 20 trash containers at a cost of $31,000 Increased funding for 20 additional bus benches and 20 trash containers at a cost of $31,000

41 41 COMMUNITY HEALTH AND ENVIRONMENT Includes $220,000 for second skate park detailed construction drawings Includes $220,000 for second skate park detailed construction drawings

42 42 TRANSPORTATION Additional funding of $200,000 (67% increase) for Parkway repairs for a total of $500,000 funding Additional funding of $200,000 (67% increase) for Parkway repairs for a total of $500,000 funding Increased funding of $220,000 for rehabilitation of Street Sweepers Increased funding of $220,000 for rehabilitation of Street Sweepers Additional funding of $68,000 for new Senior Maintenance Worker for the Streets and Storm Drain Maintenance programs. Additional funding of $68,000 for new Senior Maintenance Worker for the Streets and Storm Drain Maintenance programs. Increased funding to replace approx. 5,000 tons of asphalt to renovate and repave residential streets Increased funding to replace approx. 5,000 tons of asphalt to renovate and repave residential streets Continued construction of $7.8 million Measure “M” projects Continued construction of $7.8 million Measure “M” projects

43 43 LEISURE AND COMMUNITY SERVICES Reflects additional funding for continued replacement of Parks monument signs Reflects additional funding for continued replacement of Parks monument signs Includes funding for replacement of TeWinkle Park picnic shelter Includes funding for replacement of TeWinkle Park picnic shelter Includes full-year funding for operation of the TeWinkle Park softball/baseball complex Includes full-year funding for operation of the TeWinkle Park softball/baseball complex Also provides funding for over 65,000 hours of athletic field use Also provides funding for over 65,000 hours of athletic field use

44 44 GENERAL GOVERNMENT SUPPORT Includes over $1.8 million to replace 29 vehicles and heavy equipment Includes over $1.8 million to replace 29 vehicles and heavy equipment Funding of $150,000 for continued support of document imaging Funding of $150,000 for continued support of document imaging Additional funding of $17,500 for video editing system Additional funding of $17,500 for video editing system

45 45 GENERAL GOVERNMENT SUPPORT Additional funding of $2.1 million for Police facility debt service payment Additional funding of $2.1 million for Police facility debt service payment

46 46 DISCUSSION ITEMS

47 47 FY PROPOSED CIP By Funding Source Gas Tax Fund $ 1,700,000 AQMD Fund 270,000 CDBG Fund 920,000 Park Development Fees Fund 395,000 Drainage Fund 200,000 Capital Outlay Fund 1,905,000 Measure “M” Fund 1,800,000 Total $ 7,190,000

48 48 CIP BY PROGRAM CATEGORY Total $7,190,000

49 49 CIP FUNDING SOURCE Ten-Year Historical Comparison

50 50 PROPOSED ADDITIONAL FULL-TIME POSITIONS Four new positions proposed: Four new positions proposed: –Two Police Officers –Office Specialist II – Gang Detail Admin. Support –Senior Maintenance Worker for Streets and Storm Drain Maintenance programs Net budgetary impact:$312,000 Net budgetary impact:$312,000

51 51 ANNUAL RESIDENTIAL STREET PROGRAM Program includes the following streets proposed for FY07-08: Program includes the following streets proposed for FY07-08: -Union Street, Victoria St. to Republic Avenue -St. Clair Street, Velasco Lane to Bear Street -Duke Place, S. Cul-de-sac to Bucknell Rd. -Magnolia Street, W. End to Fullerton Avenue -Monrovia Street, Wilson St. to Joann Street

52 52 ANNUAL RESIDENTIAL STREET PROGRAM Program includes the following streets proposed for FY07-08: Program includes the following streets proposed for FY07-08: -Ballow Lane, El Camino Dr. to Mission Dr. -Bowdoin Place, S. Cul-de-sac to Bucknell Rd. -American Ave., Victoria St. to State Avenue -Miguel Lane, Cul-de-sac to Mission Drive -Yale Place, Princeton to Bowling Green Dr.

53 53 ANNUAL RESIDENTIAL STREET PROGRAM Project cost estimates include removal and construction of pavement, damaged curb and gutter, driveway approaches, etc. (curb to curb) Project cost estimates include removal and construction of pavement, damaged curb and gutter, driveway approaches, etc. (curb to curb) Estimated to replace approximately 5,000 tons of asphalt including overlaying approx. 325,000 square feet of street Estimated to replace approximately 5,000 tons of asphalt including overlaying approx. 325,000 square feet of street For FY For FY –Paved 15 residential streets with Street Maintenance section staff –Total tons of asphalt estimated: 5,407 tons

54 54 ANNUAL RESIDENTIAL STREET PROGRAM

55 55 FUNDING PLEDGED TO COSTA MESA UNITED At April 19, 2005 regular meeting, Council pledged $1 million (contingent on budget and revision of JUA) for construction of stadium at Estancia HS and aquatics complex at CMHS At April 19, 2005 regular meeting, Council pledged $1 million (contingent on budget and revision of JUA) for construction of stadium at Estancia HS and aquatics complex at CMHS In prior fiscal year, $400,000 appropriated for CM United but not distributed In prior fiscal year, $400,000 appropriated for CM United but not distributed Subsequently, NMUSD received voter approval for bonds funding facility improvements including stadium and aquatics complex Subsequently, NMUSD received voter approval for bonds funding facility improvements including stadium and aquatics complex

56 56 FUNDING PLEDGED TO COSTA MESA UNITED For FY07-08, contribution of $300,000 has been proposed For FY07-08, contribution of $300,000 has been proposed Estancia HS Stadium construction has already begun Estancia HS Stadium construction has already begun Costa Mesa United shifted focus from two projects to capital improvements for existing facilities and requested $1 million from City Council direction needs clarification in light of Costa Mesa United’s changing focus

57 57 RENOVATION OF AUDIO VISUAL SYSTEM IN COUNCIL CHAMBERS Audio Visual equipment in Council Chambers is very outdated and in need of replacement Audio Visual equipment in Council Chambers is very outdated and in need of replacement Most of the existing system is more than 18 years old Most of the existing system is more than 18 years old Upgrades needed to: Upgrades needed to: –Video Presentation System $125,000 –Public Address/Audio System 65,000 –Voting and “Req. to Speak” System 100,000 –Lighting System 95,000 –Council Chambers Security Cameras 10,000 –Broadcast System 450,000 Total Cost: $845,000 Total Cost: $845,000

58 58 RENOVATION OF AUDIO VISUAL SYSTEM IN COUNCIL CHAMBERS About $300,000 available in PEG fees About $300,000 available in PEG fees Project recommended in two phases: Project recommended in two phases: –Phase 1, FY08 - $395,000 Video Presentation System Video Presentation System Public Address and Audio System Public Address and Audio System Lighting System Lighting System Request to Speak and Meeting Mgt. System Request to Speak and Meeting Mgt. System Council Chambers Security Cameras Council Chambers Security Cameras –Phase 2, FY09 - $450,000 Upgrade to Broadcast System Upgrade to Broadcast System

59 59 SHOPPING CART RETRIEVAL PROGRAM In 2003, Council adopted Ordinance regulating use of shopping carts In 2003, Council adopted Ordinance regulating use of shopping carts Resolution adopted setting fine at $150 per violation of Ordinance Resolution adopted setting fine at $150 per violation of Ordinance City contracted with cart service to pick up shopping carts at cost of $48,000 in 2003 City contracted with cart service to pick up shopping carts at cost of $48,000 in 2003 Needed to bill 1,335 carts per month to “break even” Needed to bill 1,335 carts per month to “break even” First year of contract – billed for 1,000 to 1,200 carts per month First year of contract – billed for 1,000 to 1,200 carts per month

60 60 SHOPPING CART RETRIEVAL PROGRAM Currently, bill for 450 to 500 carts per month Currently, bill for 450 to 500 carts per month Program has been successful Program has been successful Contract w/ Cart Service expires on June 30, 2007 Contract w/ Cart Service expires on June 30, 2007 Cart Service provides service seven days per week, eight hours per day for $4,000 per month Cart Service provides service seven days per week, eight hours per day for $4,000 per month Could consider a lower level of service for fewer days per week and/or fewer hours per day Could consider a lower level of service for fewer days per week and/or fewer hours per day

61 61 FISCAL YEAR 20O PROPOSED BUDGET  Copies available for Public Viewing at: City Clerk’s Office at 77 Fair Drive City Clerk’s Office at 77 Fair Drive (City Hall – 1 st Floor) (City Hall – 1 st Floor)  Public Libraries at: Costa Mesa Branch, 1855 Park Avenue Costa Mesa Branch, 1855 Park Avenue Mesa Verde Branch, 2969 Mesa Verde Drive Mesa Verde Branch, 2969 Mesa Verde Drive  City’s Website:  Additional information contact

62 62 FISCAL YEAR 20O PROPOSED BUDGET  COMMUNITY BUDGET BRIEFING Thursday, June 14, 2007 at 6:00 in Thursday, June 14, 2007 at 6:00 in Conference Room 1A Conference Room 1A  PUBLIC HEARING AND ADOPTION Tuesday, June 19, 2007 at 6:00 in Council Chambers Tuesday, June 19, 2007 at 6:00 in Council Chambers

63 63 FISCAL YEAR PROPOSED BUDGET City of Costa Mesa Budget Study Session June 12, 2007


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