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Balancing the Master Schedule To Meet the Needs of All Students.

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Presentation on theme: "Balancing the Master Schedule To Meet the Needs of All Students."— Presentation transcript:

1 Balancing the Master Schedule To Meet the Needs of All Students

2 Feb. 26, 2004 Norms for Today’s Training Stay on schedule, be on time. Participate actively – If you think it, say it. Ask Questions. Take care of your neighbor. One person talks at a time. Leave time for others to ask questions. Take care of your needs It’s OK to have fun! Suffering is optional.

3 Feb. 26, 2004 Goals for Today Understand the new state guidelines for students two or more years below grade level Project your FTE for each department Discover creative ways to weave in a tutorial Create a Master Schedule that gives all students equal access Establish a network to support each other in solving schedule challenges

4 Feb. 26, 2004 Chunks of Content for Today State Guidelines – The “Compelling Why” Getting Your FTE Numbers Together – The Brutal Truth Assigning Periods and Teachers to Departments – The Right Person in the Boat Credentialing and Training the Teachers Tutorial Periods and Customer Communication The Final Product – A balanced schedule with future flexibility

5 Feb. 26, 2004 Agenda 9:00 – 9:15Welcome 9:15 – 9:45State Recommendations 9:45 – 10:00 Discussion 10:00 – 11:30Calculating Your FTE by Department Creating a Matrix, Assigning Periods 11:30 – 12:00The Tutorial 12:00 – 1:00Lunch on Your Own 1:00 – 2:30Building Your Schedule 2:30 – 3:00Issues and Conclusions

6 Feb. 26, 2004 Introducing Our Participants UCSC Fresno COE Imperial COE Monterey COE Santa Clara COE Stanislaus COE Moreland School District Pajaro Valley USD

7 Feb. 26, 2004 Introducing Our Group EA Hall Middle El Sausal Middle Lakeview Middle Moss Landing Middle Rolling Hills Middle San Lorenzo Valley Jr. High

8 Feb. 26, 2004 Introducing Our Group Scotts Valley Middle Vista Verde Middle Aptos High Gilroy High San Lorenzo Valley High Scotts Valley High

9 Feb. 26, 2004 State Recommendations Marilee French Director of Instructional Services San Lorenzo Valley Unified School District

10 Feb. 26, 2004 Discussion The Scope – What programs will you put in place? The Depth – What % of students? What grade level? Delivery – Supplemental Staff, Designated Teachers, Designated Classrooms, Staff Development

11 Feb. 26, 2004 Discussion Intensity – What is the length of the Intervention Session? Size of the group? Curriculum – Which state approved programs? How will differentiation be assured? Delivery – Instructional Format Support

12 Projections Bruce Kint Director of ROP Santa Cruz County Office of Education

13 Feb. 26, 2004 Creating the FTE – Confronting the Brutal Facts Historical data on enrollment for your school How accurate have projections been in the past? After you have your numbers – Be proactive Goal 1. To not add or take away sections after school begins Goal 2. To not change students schedules after school begins

14 Feb. 26, 2004 Discussion – Philosophy to Build the Master Schedule Historical placement of teachers and classes Student requests determine courses Student Test Data creates the schedule What else drives the schedule? Small Class Size, AP, Special Ed., Transportation, Parking, Lunch, Sports, Number of rooms

15 Feb. 26, 2004 Discussion – Philosophy to Build the Master Schedule Discussion – Philosophy Adding the Teachers Assign teachers to departments for a specific number of periods Number of periods and the number of teacher section in the department should match Wild Cards Building flexibility

16 Feb. 26, 2004 The Tutorial Valerie Pitts Principal San Lorenzo Valley High School

17 Building the Schedule Mike Heffner Assistant Principal Aptos High School

18 Feb. 26, 2004 Time Line December – Last date to propose new courses – Department, School and Board Approval, Providing textbooks. January – discussion of room use – do you need to request additional classrooms

19 Feb. 26, 2004 Time Line Feb. – turn projections into sections – first run for FTE March 15 – Total staff for the new school year. Let teachers know to which departments they are assigned. Credentialing. May 1 – First draft of complete schedule

20 Feb. 26, 2004 Tricks and Other Thoughts No surprises for teachers or students. If it is news, good or bad, the people involved need to hear it from you. You set the periods, or the department does. What ever the process, keep it same all year. Make up a class called “unscheduled” for students who hve less than a full schedule Make up a class called “not returning” for students who tell you they are leaving next year.

21 Feb. 26, 2004 Tricks and Other Thoughts Use a block for multiple periods and split it as late as possible. Create a class for “college class” for those students who will be off campus. Don’t sugar coat. Honesty has value. There is always an unexpected change. The schedule and the rooms belong to the students, not to the teachers.

22 Plus Delta Evaluation

23 Feb. 26, 2004 Contact Information Connie Benton Marilee French Mike Heffner Bruce Kint Valerie Pitts


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