Presentation on theme: "Contribute to workplace improvements"— Presentation transcript:
1Contribute to workplace improvements In a Team Environmentwith Sue Cameron
2Agenda Session 6 Revision on Last week (Session 5 PPP) Guiding and supporting colleaguesEstablishing an innovative teamActivity in being creativeGroup dynamicsTypes of teams and their rolesDiscuss ideas with others
3Revision What does motivation mean? What are some of the things you can do to create innovation?What sort of things do you ask new members of a team to find out their needs and wants?How many people are ideal for a innovative team?
4Support & Guide Colleagues Remember to model behaviour that supports innovation as per Session 6Establish an innovative team by:Leading by exampleMotivating everyone in the team
5Establish an Innovative Team Checking out the team potential and current skillsDefining what the team wants to achievePerhaps bringing outside people to the teamAcknowledge and respect what everyone is bringing to the team
6Establish an Innovative Team Agree on the rules and responsibilitiesUsing techniques such as brain storming to come up with some new ideasWork together as a team by sharing and resolving problems on the way through the process
7Establish an Innovative Team Challenge and test ideas openly and clearlyCelebrate the success of the team when the project is completed
8Exploring new Ideas Activity A group brainstorming session on new ways to make SBTA more effective and a great place to learn and have fun
9Activity Part 1Using the White Board any ideas at all (it doesn’t matter if you think they are silly or stupid just say them)
10Activity Continued Part 2: Challenge and question these ideas and concepts to test themPart 3:We want to end up with the best 3 ideasPart 4:How can we make these ideas work?
11Why have an innovative team? Because companies that have introduced team-based organisations have reported up to 40% gains in productivity and design and manufacturing flaws (mistakes) cut by halfOther organisations have reported massive cost savings and increases in profit(reference ‘Management, Theory and Practise ’by Kris Cole)
12Teams are not always appropriate However not all jobs and activities are handled best by teamsTeams are not needed when the leader really does know best and when people can work independentlyTeams do not work without clear objectives and are given insufficient training & support(reference ‘Management, Theory and Practise ’by Kris Cole)
13Group DynamicsDefinition: Refers to the unique forces operating in a group that affects the interactions between people and their relationships with each other, the way people operate together and their behaviour towards each other which influences how they go about achieving the task (job)(Management – Theory and Practise by Kris Cole)
14Group DynamicsGroup dynamics is the study of groups, and also a general term for group processesRelevant to the fields of psychology, sociology, and communication studies, a group is two or more individuals who are connected to each other by social relationships
15Group DynamicsBecause they interact and influence each other, groups develop a number of dynamic processes that separate them from a random collection of individualsThe field of group dynamics is primarily concerned with small group behaviour(Reference Wikipedia)
16How to write a reportGo to How to write a report on e-learning under FilesA demonstration on how to set up a report in MS Word using Print Preview, insert ‘Page Break’, insert a Footer, how to set the document on 1 ½ spacing for the document using the paragraph in the tool bar and insert double spacing between headings
17Types of TeamsQuality Circles (TQM) Some of the early types of teams to identify, analyse & rectify problemsMultifunctional or cross-functional teams (a team responsible for delivering the entire product or service, including design, marketing, manufacturing, after sales service and delivery
18Types of TeamsManagement Teams (managers or leaders from different functions such as finance, operations, marketing, HR etc to coordinate work and company strategyWork Teams (people working together as a team)Self Managed Teams (work teams that are empowered to make their own decisions)
19Types of TeamsProblem Solving Teams (team to solve a specific problem)Project Teams (temporary teams brought together to undertake a specific assignmentMerged Teams (when companies are taken over or merged)
20Types of TeamsVirtual Teams (teams made of members based in different geographical locations)Matrix Teams (teams whose members are members of several types of teams)
21Innovative Team RolesAll team roles depend on the purpose and type of the teamThere are 4 personality types which are needed onany team:Dominant Directors (sets the direction, pace andfocus on results)Interacting Socialisers (adds enthusiasm, spiritand sense of fun, sees big picture, talkative,creative and flexible)
22Innovative Team Roles (Management – Theory and Practise by Kris Cole) Steady realtors (easygoing, relaxed, consistent people who are the glue that binds the team together, good listeners, calm and quiet manner. Their loyalty and helpfulness make them valuable in any team)Conscientious thinkers (look after the details and check things carefully, systematic, accurate and well organised and good at thinking about things and analysing them(Management – Theory and Practise by Kris Cole)
23Barriers to Innovation Lack of support from managementInertia or lack of energyPeople’s resistance to changeInsufficient resources e.g. money, equipment, outdated or inappropriate policies and proceduresPoor communication styles and systems
24Discuss ideas with others Identify people who can contribute to the ideas for improvement to work practices, services or productsWho do you think these people could be?
25Discuss ideas with others People who can contribute may include:colleaguessupervisorsmanagersfriends and family who work outside the organisationthose who can provide technical knowledge on the viability of the ideasthose who can fund or promote the implementation of the ideas
26Discuss ideas with others Select appropriate communication methods for discussing ideasWhat do you think some of these communication methods may be?
27Discuss ideas with others Communication methods may be:face-to-face discussionsinterviewstelephone discussionswritten correspondence, such as memos, letters and reports
28Discuss ideas with others suggestion boxes and suggestion boardssurveys and questionnairesnewsletter contributionsformal or informal meetings
29Discuss ideas with others Share and discuss ideas, seek feedback and consider all optionsHow would you do this?
30Discuss ideas with others Seeking and considering feedback may involve:active listeningasking questionsclarifying understandingaccepting the options and ideas of others, especially those with cultural or special needstaking into account technical and OHS (WHS) considerations and restrictions
31Discuss ideas with others Review feedback, modify and further develop ideas in response to the feedback
32Next SessionRevision on creating opportunities for innovation and supporting & guiding colleaguesChallenging ideas and conceptsThank you and see you tomorrow evening