Presentation on theme: "REGISTRAR By Denise Harvey, Catherine Carroll & Judy Robson"— Presentation transcript:
1 REGISTRAR By Denise Harvey, Catherine Carroll & Judy Robson Brisbane Second Division Rugby League (BSDRL)Greater Brisbane Juniors (Stingers)We are sharing our experiences from the leagues we are involved in and know that each club will have their own “position description” but hopefully we are all on a similar path
2 Knowledge & Skills required Communicate effectively Well organised and delegate tasks Have a good working knowledge of your Club’s Rules and Regulations (and local leagues) Computer experienceYou will be contacted lots in the first few weeks from players, team officials wanting to know if/where/why a player can or cannot playComputer experience – access, internet access to NRL National Database and websitesKnowledge & Skills required
3 From the beginningPlay an active role with your committee in planning and managing sign-on days prior to the commencement of the seasonPlan club registration dates well before the start of the seasonCoordinate club registration dates and times with local league officials, schools and local paperBe organised – ensure your volunteers all know their roles and if you’re ever unsure ASK don’t GUESSGet your local league to help spread the word on your sign on and be involved
4 The role of the Club Registrar is to supervise and be responsible for the proper registration of all players within the club. This involves all elements of the registration process, including the conduct of sign-up days and the proper recording of individual detailsObtain all relevant details of players wishing to play for the Club – including identification records & photosClearances – international/interstate can take anywhere from 24 hours up to 6+ weeksAs so many secretaries play the role of registrar, know that what I needed was to keep on top of transfers & numbers. We made a spreadsheet up with everyone's names then put them in different colours so we knew who couldn't play & who we had to chase up. It was also a good way of keeping an eye on team numbers. We knew if we needed to recruit for year levels that way. The spreadsheet also helped the treasurer out as they could make a note of registrations being paid & helped at the end of the year for team trophies. GBJRL - Identification record and photos to be uploaded to the players data card.Role & Responsibility
5 Role & Responsibility con’t Assist players to complete ARL Clearance Certificate forms (International)as required and authorize the clearance on the Club’s behalf,Keep your Club committee & team management informed of the status of registrations and clearances (denied)Be aware of legal privacy regulations and ensure the requirements are implementedARL Clearance Form for players U13 and up who played previously in England, Fiji, France, Cook Island.Identification record can uploaded to the players data card . Safe and secure way of communicating the record.
6 “the senior form”Identification record can uploaded to the players data card (if there are errors on the data base) Safe and secure way of communicating the record.
7 “the junior form” NRL New Player Registration Form
8 Understanding “the form” The form is a legal binding “agreement” between the player and the club they have chosen to register withAlways ensure each section is completed correctly and the player/parent/guardian understand the “terms and conditions”Respect “PRIVACY” of everyone in your club – we wouldn’t want information falling into the wrong handsThis is more so with children in custody disputes/under care of various Govt Dept – sometimes we don’t know this – in these cases contact your Local League Manager – don’t be afraid to ask for Identification.
9 TeamsOnce you have lodged the form with your local league – you will begin to become inundated with sYou can check your database for player “status”You can then give player names and registration numbers to team managersThe s will be for players transferring, you will need to approve / deny these (if denying you must state a reason, if it is for defaulter un-financial you must include the dollar value)It is a good idea to keep an eye on the database for changes in player statuses and keep the latest copy nearby – you never know when the team manager or someone may need information for a playerClearances (International 13yrs & over) are required to fill in ARL Clearance Certificate which needs to be lodged with your player rego formNO PLAYER CAN PLAY until their name shows in your club player list
10 Teams Maintain an up to date register of all players Again Respect “PRIVACY” of everyone in your club and their personal informationAt Season End - collect player information from team managers, store securely or destroy securelyDocuments with personal information recorded should be shredded.
11 QuestionsNow that we are all experts in the role of “Registrar” any final questions or sharing of experiences / lessons learnt from those doing the role