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Presents Technical Software Services MAX-Outdoor has been developed as a logical extension to Technical Software Services ’ product range and in response.

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Presentation on theme: "Presents Technical Software Services MAX-Outdoor has been developed as a logical extension to Technical Software Services ’ product range and in response."— Presentation transcript:

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2 Presents Technical Software Services

3 MAX-Outdoor has been developed as a logical extension to Technical Software Services ’ product range and in response to market demand, both from suppliers and consumers of outdoor advertising. MAX-Outdoor was pioneered by vendors in Australia and by advertising agencies - on behalf of multinational advertisers - in South East Asia. MAX-Outdoor represents the mutual requirements of advertiser, agency and vendor and includes the comprehensive media knowledge that Technical Software Services has built up over the last decade. MAX-Outdoor creates a vehicle through which advertisers and agencies see outdoor as a credible component of the media mix. One important component that came from the Technical Software Services analysis was the agencies need to evaluate outdoor signage in a non subjective environment, and to choose outdoor sites specifically because they met the needs of the client and the advertising brief, not purely on the basis of availability. Technical Software Services, in conjunction with the agencies and outdoor vendors in Australia designed and developed MAX-Outdoor to facilitate the marketing and management of outdoor media.

4 Technical Software Services MAX-Outdoor now provides advertisers and suppliers with all they need for successful outdoor advertising - full site management, sales optimisation and a revenue management system for advertising agencies, suppliers and buyers of outdoor advertising, contract management through to material posting, and financial management for both clients and landowners. MAX-Outdoor utilises an open client-server windows platform with full relational database inventory management and reporting functions as well as state-of-the-art digital audio-visual presentation facilities. MAX-Outdoor offers a comprehensive management reporting suite featuring full inventory management tools, avails enquiries to a high degree of specification and a range of revenue and occupancy. MAX-Outdoor incorporates all of the business requirements associated with outdoor advertising, from the preparation and yield optimisation of sales proposals, through confirmation of orders, material posting of sites and post confirmation output, along with client invoicing, creditor payments and cost management tools. MAX-Outdoor offers total control over the outdoor inventory, with monitoring of both landowners and clients, as well as competitive agency inventory and performance. Local area authority and outdoor advertising restrictions are noted alongside which allows avails and proposals to be prepared with potential conflicts in mind.

5 Technical Software Services MAX-Outdoor now provides advertisers and suppliers with all they need for successful outdoor advertising - full site management, sales optimisation and a revenue management system for advertising agencies, suppliers and buyers of outdoor advertising, contract management through to material posting, and financial management for both clients and landowners. MAX-Outdoor utilises an open client-server windows platform with full relational database inventory management and reporting functions as well as state-of-the-art digital audio-visual presentation facilities. MAX-Outdoor offers a comprehensive management reporting suite featuring full inventory management tools, avails enquiries to a high degree of specification and a range of revenue and occupancy. MAX-Outdoor incorporates all of the business requirements associated with outdoor advertising, from the preparation and yield optimisation of sales proposals, through confirmation of orders, material posting of sites and post confirmation output, along with client invoicing, creditor payments and cost management tools. MAX-Outdoor offers total control over the outdoor inventory, with monitoring of both landowners and clients, as well as competitive agency inventory and performance. Local area authority and outdoor advertising restrictions are noted alongside which allows avails and proposals to be prepared with potential conflicts in mind.

6 Technical Software Services MAX-Plus Outdoor – allows collation of all relevant data on a suppliers or users Outdoor Inventory into a central source MAX-Plus Outdoor – displays in full screen, 16 million colour photographic form & in full motion broadcast video MAX-Plus Outdoor – allows direct proposal, contract & invoice generation MAX-Plus Outdoor – allows easy and immediate generation of occupancy, sales & management reports CLICK HERE CLICK HERE for more details on the above

7 Technical Software Services MAX-Plus Outdoor – allows collation of all relevant data on a suppliers or users Outdoor Inventory into a central source Collation of data – all relevant data is kept in Sybase SQL database that is licensed/paid by the end user. This ensures that Sybase continually provides updates and upgrades of its database thru TSS, so the end user always has the most secure, fastest and updated database from Sybase at anytime. Epiphany/TSS will also continue to provide updates of Max-Plus Outdoor software to the end user To ensure that the user has the latest Database and Software development

8 Technical Software Services MAX-Plus Outdoor – displays in full screen, 16 million colour photographic form & in full motion broadcast video Photo/Video – with the use of any digital camera or digital video camera (or vhs/beta tape transferred to a computer readable format) Outdoor will show detailed photos (for use of sales or monitoring) and full motion broadcast video that’s perfect as an added sales tool. (Client does not need go and physically view the site)

9 Technical Software Services MAX-Plus Outdoor – allows direct proposal, contract & invoice generation Proposal/Contract/Invoice – Outdoor accesses the data from the database then links out to an existing excel template to build detailed proposals, contracts & invoices at a push of a button. We can link out to an existing excel template or build one to your specification.You will never have To manually make a proposal, contract or invoice again!

10 Technical Software Services MAX-Plus Outdoor – allows easy and immediate generation of occupancy, sales & management reports Reports – Outdoor comes with a number of pre-existing reports. Some Sales and Management reports can be tailor made to the individuals need. Some reports can be so detailed in nature that it can take hours to manually make them and due to the fact they are manually constructed they are open to error. Outdoor ensures quick, detailed and accurate occupancy/sales/management Reporting at your fingertips

11 Technical Software Services MAX-Plus Outdoor – allows quick and easy “Package” building across large and multiple outdoor inventory types MAX-Plus Outdoor – includes its own Production module that can be used for both internal or external production methods MAX-Plus Outdoor – can link directly into an existing financial package eliminating the need of double entry MAX-Plus Outdoor – can be tailored around your needs and your business CLICK HERE CLICK HERE for more details on the above

12 Technical Software Services MAX-Plus Outdoor – allows quick and easy “Package” building across large and multiple outdoor inventory types Packages – By setting a number of pre-defined filter criteria (such as availability dates, location, sign types, proximities, traffic counts etc) Outdoor can search thru even the largest database quickly and find the inventory required and automatically insert it into a proposal. Thus saving admin/sales staff potentially hours of work searching through inventory lists and availability schedules.

13 Technical Software Services MAX-Plus Outdoor – includes its own Production module that can be used for both internal or external production methods Production – A module that enables you to track even the most minor details of your internal or external production schedule. From materials to sizes to pre-agreed target times, perfect if you have an agreement with your production house and you need to follow your materials exact movements and causes of delays. A number of Production Reports are available as well as site monitoring functions.

14 Technical Software Services MAX-Plus Outdoor – can link directly into an existing financial package eliminating the need of double entry Finance – Outdoor can be linked into an external/existing finance systems (eg Sun/Accpac etc) general ledger. This removes the need for time consuming double entries and of course potential errors. It also enables the Outdoor product to produce its own invoices also reducing the need for double or possibly triple entry. Max-Plus Outdoor is truly your one-stop, one-entry Outdoor Inventory Solution.

15 Technical Software Services MAX-Plus Outdoor – can be tailored around your needs and your business Unlike some “off the shelf” software packages, Max-Plus Outdoor is designed around your business specifically. Bundled as a complete software solution its discreetly packaged modules are designed to grow when you grow and designed to change as your market changes. When you purchase Max-Plus Outdoor you do not just get a great software package, you also get the great development team behind the software.

16 Technical Software Services MAX-Plus Outdoor CONSISTS OF THE FOLLOWING MODULES REGISTRATION – which is the data entry module allowing the entry of all relevant data. SALES – consisting of all sales related functions such as Proposals and Contracts. This module also contains Production details. REPORTING – the module that contains the many many reports that Max-Plus Outdoor can quickly and accurately generate. SYSTEM – other data areas such as security and foreign exchange entry.

17 Technical Software Services REGISTRATION / Data Entry Consists of the following sub-menus 1.Client Information/Contacts 2.Contractor Information 3.Special Packages setups 4.Regional Informations 5.Route Descriptions & Information 6.Site Navigator 7.Staff Details 8.Staff Teams Details & setups

18 Technical Software Services REGISTRATION / Data Entry SITE NAVIGATOR – is our entry point for inventory data entry. It is from here that we can select the type of inventory such as Poster, Subway, Train, Bus Shelters, Bus etc to begin the data entry process. Lets look at an example of a Poster data entry

19 Technical Software Services Physical & Sales Address Site Photograph Display Sizes Angle of Vision, Deflects, Obstructions CLICK HERE CLICK HERE for more details on the above

20 Technical Software Services MAX-Plus Outdoor – REGISTRATION SITE ENTRY Address – Both physical and sales address available Photo – Site Photo made available click to expand size Panel Details – Name, Sign Type, Access = how to physically touch the sign eg Cherry Picker, ladder etc, Angle of vision (eye level/45/60/90 etc) obstructions, deflections, Attachments (glue, nails etc), status (under repair, damaged etc) Dimensions – Display size is actual site size, Material size which will be used later in the production module, interior size is actual poster size viewable on the structure/site, and height from the ground of the bottom of the site! Proximities/Restrictions buttons – link out to a pop up box (see next page)

21 Technical Software Services Proximities & Restrictions CLICK HERE CLICK HERE for more details on the above

22 Technical Software Services MAX-Plus Outdoor – REGISTRATION SITE ENTRY Proximities – You can enter any number of proximities then select them here and attaching a distance to them. This will be used as a filter criteria when searching for particular sites. Restrictions – Some vendors, City locations, councils or higher authorities may designate some posters or areas illegal to place certain brands on these sites. Again his will be used as a filter criteria when searching for particular sites.

23 Technical Software Services Rate Card Details Site Lighting Details Site Rating & Description CLICK HERE CLICK HERE for more details on the above

24 Technical Software Services MAX-Plus Outdoor – REGISTRATION SITE ENTRY Rate Card Details – Supply weekly/monthly/yearly rates. Index rate is the ideal sale rate i.e. Rate Card rate. Sales Rate is a minimum value that a site cold be sold for whilst still generating an acceptable revenue for the vendor. Olympic Rate is “special event rates”. Also here we find the cost of installation of a poster as well as the labor cost of the installation Site Lighting Details – type of lighting, how it is illuminated and for how long lights are on Site Rating – Can be manually entered or come from the “ratings program”?

25 Technical Software Services Route Details – including Road Types, Traffic Counts & Traffic Details CLICK HERE CLICK HERE for more details on the above

26 Technical Software Services MAX-Plus Outdoor – REGISTRATION SITE ENTRY Road Type (Highway Good, Highway Ave, Highway Bad, Main City/Country, 3 lane, 8 lane, etc). Traffic counts (manually entered or from “ratings program”?). Traffic Details, how far is sign from an intersection? Is it controlled (i.e. Traffic lights? etc), Traffic Flow (Nth/Sth/Est/Wst, Inbound/Outbound etc etc). Length of visibility (manually entered or from “ratings program”?). Transport Routes is types of transport found on this route.

27 Technical Software Services An “on-the-road” Sales Tool with Full Motion Broadcast Video CLICK HERE CLICK HERE for more details on the above

28 Technical Software Services MAX-Plus Outdoor – REGISTRATION SITE ENTRY Visuals – Here you can display a drive by video of the site. You can directly import from a digital video camera or have a vhs/beta video tape converted to pc format (from a third party!). Perfect as an “on-the-road” sales tool. I.e. if salesman travels with program on laptop

29 Technical Software Services SALES Consists of the following sub-menus 1.Campaign Summary 2.Invoicing 3.Site Leasing Details 4.Lessor Payments 5.Production Details/Summary

30 Technical Software Services SALES CAMPAIGN SUMMARY – is our set up area for our campaign details. It is also from here that we will use Query Optimizer to help in our search for the best inventory to meet our Clients needs. Lets look at an example of building a Campaign Summary

31 Technical Software Services Campaign Summary – Sales & Proposals Contracts & Invoicing CLICK HERE CLICK HERE for more details on the above

32 Technical Software Services MAX-Plus Outdoor – SALES Campaign Summary – The precursor to actually selecting the sites. In this area we set up our campaign details (details that will also appear on the proposal/contract) Campaign – manually assign it a name Contract No. – manually enter or have the system auto generate Staff – The salesman (for the purpose of commission and reports) Contact – the contact person at the agency/client Start/End date – these are the start and end dates of the campaign period Advertiser – used if the contract is going to the Agency Production – $ can be entered manually or propagated from the production module Currency – Currency can be selected here for purpose of contract value Gross Media/Special Disc/Camp Total/Net media – are automatically calculated Discount/Commission – manually entered. Adjust Button – can be used to change/override the value of the contract.

33 Technical Software Services Query Optimization – Advanced Search & Find Query Functions CLICK HERE CLICK HERE for more details on the above

34 Technical Software Services MAX-Plus Outdoor – SALES Location – By market (country/province/city/district) Physical Attributes – Media Type (eg bus/Poster/Taxi/Subway) – Style (eg Spectacular etc) Rental – enter a minimum and maximum rental range for query optimizer to scan databases for media that fall within that spec Location Attributes – Proximity search, pull back sites that are within a specified distance from your proximities (eg Banks, 100 metres or Hospitals, 1km radius) Restrictions – Can work positive or negative – i.e. pull back only posters that are not allowed to display alcohol or pull back posters that do allow alcohol to be displayed Individual Panels – allows you if you know the site/panel name or id number to call up the panels directly (individually or as a group) instead of search via criteria for them Display Availability Status – By ticking this box you may set a start date and an end date and the system will only display sites that are uncontracted/available during those two dates. I.e. if it is contracted it will not display (or can display it with a date when it becomes available!)

35 Technical Software Services REPORTS Consists of the many reporting function 1.Advertisers Report 2.Availabilities 3.Occupancy 4.Contract Report 5.Sales Reports 6.Orders Due for Renewal Report Are just to name a few Some of these reports we can design for you and others we may link direct to your existing templates

36 Technical Software Services REPORTS Consists of the many reporting function 1.Advertisers Report The report criteria are designed to be as flexible as possible giving you a wide and varied information selection

37 Technical Software Services SYSTEM The backend data entry area. It is this module that we find The admin data entry details. 1.Industry Groups 2.Preferences 3.Foreign Currency 4.Security Are just to name a few

38 Technical Software Services User Friendly Easy to Learn Inventory Maintenance Proposals, Contracts & Invoicing An ‘on the road’ Sales Tool Packages & Production Sales & Management Reporting Windows User Interface 32 Bit Functionality Sybase SQL DataBase Power Server or Stand Alone 16 Million Colour Full Motion Video Safe & Secure


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