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Spreadsheet - Excel AO- 5 Follow these instructions carefully to complete this Assessment Objective.

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Presentation on theme: "Spreadsheet - Excel AO- 5 Follow these instructions carefully to complete this Assessment Objective."— Presentation transcript:

1 Spreadsheet - Excel AO- 5 Follow these instructions carefully to complete this Assessment Objective

2 Task 4: Business Spreadsheet In this task you will create a business spreadsheet for Downloadable Tunes which will allow you to track the income and expenditure, so that the company accounts can be produced at the end of each financial year. The data below shows the recent income/expenditure. A Create a spreadsheet based on the figures provided, to calculate the income and expenditure. The spreadsheet should include appropriate titles and row and column headings. Ensure that you enter text and numeric data accurately. The following information is given to help you: Income Downloadable Tunes SALES Order NoDateReceivedAmount Vat Apr Apr May May May May Jun Jun Jun Jun Jul Jul Jul DateDescriptionAmount 18-AprWeb Host99 26-AprCDs2 04-MayInk15 12-MayPaper JulInk15 19-JulCDs5 Expenditure Downloadable Tunes EXPENDITURE

3 B Format the cells in your spreadsheet appropriately. Consider: Number format (decimal places, percentage, currency, date/time) Text formatting (font, size, style, alignment) Borders and shading. C Use appropriate formulae/functions to calculate the income and expenditure for the business to date. D The owner has noticed that order number 1001 has been entered incorrectly. The amount of £15 should be £18 and the VAT should be £3.15. Change this entry. Include these in the write-up. E Take screenshots of the spreadsheet highlighting the changes you have made and how this has affected the totals. Include these in the write-up. To achieve the higher grades you will also need to undertake the following tasks: F Order 1014 has now been paid and needs to be entered in an appropriate place in the spreadsheet Order No Date Received Amount Vat Jul G Order 1006 has been returned by a dissatisfied customer. Delete the entire row for this order from your spreadsheet. Include screenshots in your write-up.

4 H Calculate the income/expenditure for each of the four months for Downloadable Tunes. You will need to display this data by adding new rows/columns to your spreadsheet as appropriate. I Use the average function to calculate the average income over four months J Use appropriate headers and footers K Provide screenshots of setting up the spreadsheet(s) for printing, using appropriate orientation and number of pages. You will also need to select the most appropriate print options (e.g. fit to page, print area, gridlines, page order)

5 =MAX(A2:A8)biggest =MIN(A2:A8)smallest =AVERAGE(A2:A8)mean average =LARGE(A2:A8,2)the 2 nd biggest =SMALL(A2:A8,3)the 3 rd smallest =SUM(A2:A8) the total =SUMPRODUCT(A2:A8,B2:B8) multiply and add More than ONE function

6 Making the sheet look good (and be idiot proofed)

7 Font size Font style/face Text colour Cell colour Decimal places Percentages Currency Date/time FORMATTING of spreadsheet (some)

8 Font size Font style/face Text colour Cell colour Decimal places Percentages Currency Date/time FORMATTING of spreadsheet (range of formatting)

9 Font size Font style/face Text colour Cell colour Decimal places Percentages Currency Date/time Conditional formatting FORMATTING of spreadsheet (range of formatting)

10 For the higher levels you need to print in a variety of formats

11 Screenshot of PRINTING the spreadsheet

12 PRINT the formulae To show formula: Hold down Tap HOLD Then TAP

13 Print preview: PAGE ORIENTATION (landscape) & FIT TO Pint preview Setup

14 Distinction LAYOUT FEATURES: Headers, Footers, Gridlines, Titles. Pint preview Setup


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