Presentation on theme: "The IS Index CYPD Information Support Team IS Index Briefing 15 th January 2007."— Presentation transcript:
The IS Index CYPD Information Support Team IS Index Briefing 15 th January 2007
Content CYPD Information Support Team Every Child Matters Projects The IS Index
CYPD Information Support Team Mark Rickard – Project Manager Peter Harwood – Project Officer (ICS and eCAF) Kevin Mannion – Project Officer (IS Index and BHLP) Responsible for: establishing robust, accessible information systems to ensure services to children are joined up and meet needs by supporting multi-agency working at strategic, planning and operational levels.
Every Child Matters Projects (1) Information Sharing Index (IS Index) – It is a tool that will enable practitioners delivering services to children to identify and contact one another easily and quickly so they can, where appropriate, work together for the benefit of children, young people and families. Electronic Common Assessment Framework (eCAF) – Electronically record Common Assessment Frameworks that have been carried out by a practitioner when a baby, child or young person has additional needs that their current provision is not addressing. Currently a manual process in Gloucestershire.
Every Child Matters Projects (2) Integrated Children’s System (ICS) – An applied conceptual framework for working with children in need to manage detailed information requirements. ICS supported by Information Technology is the core of the electronic social care record for children. Budget Holding Lead Professional (BHLP) – An IT solution to support the Budget Holding Lead Professional pilot currently taking place in Gloucestershire. 14 Multi Agency Groups have been created with an allocated budget enabling lead professionals to buy services to meet the needs of children that cannot be met without additional funding following a CAF.
What is the IS Index? It is a tool that will enable practitioners delivering services to children to identify and contact one another easily and quickly so they can, where appropriate, work together for the benefit of children, young people and families. It will store very basic information for all children living in England – no case information. It will be a national system to enable a more complete record for a child who accesses services in more than one local area. Developed nationally, implemented locally.
IS Index Project CYPD Chief Execs HEALTH PROBATION POLICE FIRE CONNEXIONS Corporate Resources VOLUNTARY SECTOR PCT CAMHS IT Communication PUBLIC HEALTH NURSING & CHILDREN’S SERVICES Family Support Unit Youth Engagement Team COLLEGES SCHOOLS ELECTED MEMBERS Youth Offending Team GCC CYP Strategic Partnership Acute Berkeley, Cheltenham General, Delancey, Dilke, Fairford, Gloucestershire Royal, Lydney, Moore Cottage, Moreton, Stroud General, Stroud Maternity, Tewkesbury, Winchcombe Hospitals Gloucestershire Stakeholder Map Youth Service Local Safeguarding Children’s Board MPs Early Years Finance HR LSC GASH, GAPH & GASSH VCS Board YOUTH JUSTICE BOARD Young Offenders Institutes HOUSING TRUSTS PRISONS INDEPENDENT SCHOOLS Court Advisory Service CFCASS Counsellors & Therapists Childminding Network Travellers Unit Shaded cells indicate High or Medium priority stakeholders that should be connected within 12 months of LA go-live. Military Welfare Services Learning & Dev Comm & Partnership Services for YP YP Support Dashed box indicates groups currently not covered by IS legislation Ambulance Trust SHE Unit Information Unit V1.1 Information Management Service Data Protection Officer C&AC
The legal framework Duties placed by Children Act 2004: A Director of Children’s Services and a lead council member for children, to ensure clear accountability politically. Duties to co-operate to improve the well-being of and to put in place arrangements to safeguard and promote welfare of children. Set up of Local Safeguarding Children Boards and a duty for key partners to take part An index containing basic details about children and young people
Technology change is only one part of the picture… ICS Index (e)CAF Technology Change + Business Change + Culture Change Bichard Integrated Working ECM agenda Improved information sharing Early & holistic identification of needs Coordinated service delivery
Information Sharing Guidance Common Assessment Framework Lead Professional Tools and processes Benefits of integrated working Benefits Earlier, holistic identification of needs Earlier, more effective intervention Improved information sharing across agencies Better service experience for children and families Multi-Agency Working Faster, more co-ordinated delivery of service for the Child Index
Who is affected? Children, young people and families Central Government Local authorities Children’s workforce – statutory services Children’s workforce – non statutory services
The History The idea: Lessons from Laming Report – Victoria Climbie ‘Experimenting’: the Trailblazers Defining, refining and developing: extensive stakeholder engagement lessons from local indexes Where are we now: detailed design
Lessons learnt It can work Must be national and a record of all children in England Must be a simple, secure tool, with accurate information Must contain no assessment or case data – just basic contact information Needs to provide a broader picture of people working with a child
Index Benefits More effective service delivery and intervention More timely response to needs Increased productivity and effectiveness Better identification of children not receiving universal services Better management information – planning service delivery Children, young people and families Able to quickly see who else is providing services to a child Reducing time spent on admin frees up time to focus on service delivery Reduction in number of duplicated referrals Practitioners Managers Reduced number of repeat assessments and referrals
Information held Parent / Carer Contact Details Child’s Name Gender Date of Birth Address BASIC DEMOGRAPHICS General Practice Contact Details Health Visitor Contact Details UNIVERSAL SERVICES Educ/School Contact Details School Nurse Contact Details CAF Who, when, where? “Info to Share” Contact Details “Taken action” Contact Details Sensitive Service Contact Details Youth Worker Contact Details Social Worker Contact Details SENCO Contact Details ADDITIONAL INVOLVEMENT Lead Professional Contact Details Unique Identifier THE INDEX WILL NOT HOLD CASE DATA OR ASSESSMENT INFORMATION
The Big Picture other DWP DfES ONS National NHS D A T A S U P P L Y No IT Access Mediated Access P R A C T I T I O N E R A C C E S S Web Access Modified CMS INDEX 150 ‘accountable’ LAs Data matching Access Controls Support services (national and local) SECURITY Local D A T A S U P P L Y (tbc)
Who will have access? Authorised practitioners in children’s services Role based access controls Security checked - including enhanced Criminal Records Bureau (CRB) clearance. Training to include: safe and secure use of the Index Data Protection Act and Human Rights Act Audit trail
Practitioners view Index information directly or indirectly via a specified contact point Authorised practitioner views Index information directly – ideally via their case management system Index Records Mediated access - local or organisational contact views the Index information on behalf of the authorised practitioner Management Information Practitioner is involved with a child or young person
The Index will be updated from case management systems wherever possible Practitioner is involved with a child or young person automatic update of involvement and contact details Practitioner updates case information Index Records Index Administration updates Index Mediated access - alternative route where no system link is possible Case Mgmt System
Index – high level timeline* *Based on current thinking as of October 2006 and may be subject to change.
CMS modification CMS should allow the practitioner to enter information on the Index, without having to re-key information. Two major levels of integration: Partial Full CMS supplies its own internal reference number for the child in the query request. In most cases the Index will locate the child record based on this identifier; otherwise Index will perform fuzzy matching.
Source A A Source B B Record structure Source C C Name Address Most likely New data reflected into “most likely” view
Accountabilities for data Responsible LA ~ Data source Index Observed discrepancies LA liaises with sources about data problems X matching
What Next – Stakeholder Engagement/Workforce Analysis Stakeholders to complete documentation to indicate: Total No. Of Workforce Total No. of users IS Index Information No. of Users who have access CMS all working times or part-time No. of Users who have access to a web-enabled computer all working times or part-time No.off Users who have access to no ICT all working times or part- time No. of Users who have Enhanced CRB No. of Users with no Enhanced CRB check
Further information Local Authority Information – IS Index Information Pack GCC CYPD Information Support Website – Coming Soon! Every Child Matters website - Latest updates on Index Guidance and training materials for key integrated working processes Good practice on multi-agency working Implementation roadmap (covers key IW processes and tools) Latest updates on ICS Fact sheets, case studies, Making It Happen LARA – online tool to support Index implementation. If access is required contact Kevin Mannion
Question and Answers IS Index Any Information Support Projects Comments