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Becoming a Data Decision Making Community Pamala Walter George Goodfellow.

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Presentation on theme: "Becoming a Data Decision Making Community Pamala Walter George Goodfellow."— Presentation transcript:

1 Becoming a Data Decision Making Community Pamala Walter George Goodfellow

2 Data Data Everywhere Data data everywhere it could drive you to dr_ _ _, Data data everywhere it could drive you to dr_ _ _, Data data, oh my dear, Insanity, I’m on the brink. Data data, oh my dear, Insanity, I’m on the brink. DRP, FCAT, DRP, FCAT, Oh and Florida Writes, Oh and Florida Writes, District Tests, Classroom Test, So many scores of different types! District Tests, Classroom Test, So many scores of different types!

3 Data Data Everywhere How do I… How do I… Analyze, Analyze, Conceptualize, and Conceptualize, and Organize… Organize… a plan from all of this? a plan from all of this? How do I avoid falling into the data abyss ?

4 Goal Share experiences that lead to the development of a tool used by district and school based staff providing online data for the “data using community.” experiences that lead to the development of a tool used by district and school based staff providing online data for the “data using community.” components of the data analysis tool and data analysis support website. components of the data analysis tool and data analysis support website. events and processes that influenced a Sarasota Middle School to embrace data. events and processes that influenced a Sarasota Middle School to embrace data. a district based initiative that is leading to the data using communities at all schools. a district based initiative that is leading to the data using communities at all schools.

5 Leadership Those who turn good into great are motivated by a deep creative urge and an inner compulsion for sheer unadulterated excellence for its own sake. Those who turn good into great are motivated by a deep creative urge and an inner compulsion for sheer unadulterated excellence for its own sake. Good to Great Jim Collins Jim Collins

6 Leadership The vision resulting from this “urge” for excellence, lead Sarasota County to develop a project that was a collaboration between the Curriculum and Information Services departments. The vision resulting from this “urge” for excellence, lead Sarasota County to develop a project that was a collaboration between the Curriculum and Information Services departments. It began as a pilot with a rollout over five years. It was a software product delivered from a district server to satellite site based servers to clients. It began as a pilot with a rollout over five years. It was a software product delivered from a district server to satellite site based servers to clients.

7 Opportunities Growth in… aligning curriculum aligning curriculum creating standards based creating standards based assessments assessments using reports to monitor and using reports to monitor and impact student performance impact student performance developing technology skills developing technology skills

8 Vision Development: Development: alignment and rewrite of all K-12 curricula alignment and rewrite of all K-12 curricula articulation / Training on changes articulation / Training on changes input into tool input into tool purchase and creation of test items purchase and creation of test items creation of assessments creation of assessments entry into system entry into system

9 Vision Equipment: Equipment: 32 servers 32 servers over 200 dedicated workstations over 200 dedicated workstations scanners, printers scanners, printers software support software support bridge to AS 400 data bridge to AS 400 data

10 Vision Implementation: Implementation: train Trainers at each school site train Trainers at each school site create additional materials as requested by each school create additional materials as requested by each school maintain software, bridge and equipment maintain software, bridge and equipment use curriculum, assessments and data from the software to improve student performance. use curriculum, assessments and data from the software to improve student performance.

11 Opportunities... Obstacles Aligned curriculum… – GLE’s : Grade Level Equivalents – GLE’s : Grade Level EquivalentsResult: – Rewrote curriculum – Re-entered into system

12 Opportunities... Obstacles Created Assessments… - Test specifications appeared Result: – Rewrote assessments

13 Opportunities... Obstacles Trained trainers and tech support… - Cross platform version Result: updated infrastructure updated infrastructure changed procedures for using the product changed procedures for using the product updated training documents updated training documents re-entered some data re-entered some data access was limited by pre-existing domain structure (at some schools) access was limited by pre-existing domain structure (at some schools)

14 Opportunities... Obstacles Reports (expectations developed) Difficulty with obtaining the desired reports available on teachers desktops… This became the most significant motivator…

15 Obstacles “If you can find a path with no obstacles, it probably doesn’t lead anywhere.” Frank A. Clark “Obstacles are those frightful things you see when you take your eyes off the goal.” Hannah More

16 Obstacles “…Every obstacle yields to stern resolve.” Leonardo DaVinci

17 Obstacles... Opportunity Reports Began development of an Access database Began development of an Access database With multiple department support… Evolved to a SQL/database of essential data to be served browser based, cross platform to teachers desktops. Evolved to a SQL/database of essential data to be served browser based, cross platform to teachers desktops.

18 Opportunity Reports Now vision was within reach!

19 Opportunity

20 Test Trakker Team Support educators and their stakeholders by providing… Support educators and their stakeholders by providing…  easy access to multiple sources of data for decision making purposes. data for decision making purposes.  assistance/training in reading, interpreting, and possible interpreting, and possible applications. applications.  assistance in instructional planning based on data.

21 Online Data Multiple Year Data

22 Online Data Teacher or Administrator’s Views

23 Online Data Administrator’s Options

24 Online Data Demographics & Multiple Sources of Data Demographics & Multiple Sources of Data

25 Online Data Achievement by Demographic Group

26 Online Data Multiple Years Follow progress of a cohort group

27 Online Data Reading - Expanded Report

28 Test Trakker Other Uses Strategic Planning Are these new this year or persistent over time? What do we need to address as a school, a grade, a team, a class or an individual student? Staffing Resources Student Placement Staff Development

29 The old adage… The old adage… “People are your most important “People are your most important asset” is wrong. People are asset” is wrong. People are not… not… The right people are.” The right people are.” Good to Great Good to Great Jim Collins Jim Collins Leadership

30 Opportunity Dr. Rick DeFour Professional Learning Communities

31 Build consensus Build consensus Replace teacher isolation Replace teacher isolation Engage staff in collaborative planning to… Engage staff in collaborative planning to… Establish clear, measurable goals Establish clear, measurable goals Utilize research-based improvements in curriculum, instruction, and assessment Utilize research-based improvements in curriculum, instruction, and assessment Use data to reveal challenges, monitor progress and confirm success Use data to reveal challenges, monitor progress and confirm success

32 Model: Delivery Substitutes released teachers Substitutes released teachers Discipline and grade specific groups (evolved to full teams in 2 nd year) Discipline and grade specific groups (evolved to full teams in 2 nd year) Across grade level articulation Across grade level articulation

33 Model: Delivery Analyzed state and district test results by charting… Analyzed state and district test results by charting… Discipline Discipline Grade level Grade level Team Team Class Class Individual Individual Review Data Sheet

34 Model: Follow Up Met with teacher leaders and administrators following each session to plan next session. Met with teacher leaders and administrators following each session to plan next session. Support materials developed based on interest and needs. Support materials developed based on interest and needs. Topics integrated and addressed in regularly scheduled Curriculum Meetings. Topics integrated and addressed in regularly scheduled Curriculum Meetings.

35 Model: Follow Up Teachers prioritized by team prior to articulation across grade. Teachers prioritized by team prior to articulation across grade. Multi-level materials materials were purchased to address student needs Multi-level materials materials were purchased to address student needs Served as segue to further professional development…Lesson Planning by Design Served as segue to further professional development…Lesson Planning by Design

36 Model: Evaluation Met with teacher leaders and administrators following each session to evaluate success of session. Met with teacher leaders and administrators following each session to evaluate success of session. Reviewed state and district data at year’s end to analyze changes. Reviewed state and district data at year’s end to analyze changes. Expanded participation in district tests to include all in second year. Expanded participation in district tests to include all in second year.

37 Professional Learning Community Professional Learning Community Essential Questions: - How do teachers decide what and how to teach? - Does everyone on the team know the strengths and weaknesses of the students on the team? - What strategies/best practices have the greatest impact the identified needs?

38 DATA What is the major purpose in analyzing data? What is the major purpose in analyzing data? Transform… Impact… INSTRUCTION

39 Transforming Instruction The interface defines our experience… instruction is the students’ interface to learning. James C. Oliverio Director of Digital Worlds Institute University of Florida

40 The collaboration of this middles school’s administration, teacher leaders and the district support team allowed teachers to plan as learning teams focused on a common direction identified by… prioritizing benchmarks, prioritizing benchmarks, reviewing assessment standards and reviewing assessment standards and analyzing student performance. analyzing student performance. Professional Learning Community

41 Professional Learning Community Professional Learning Community

42 Dr. William Sanders To paraphrase… …if a student experiences two years in which (s)he does not meet potential or expectation for those years, then the student will not recover unless there is a major intervention… then the student will not recover unless there is a major intervention…

43 Every Child, Every Day, Whatever it Takes. Sarasota County’s Moto

44 Mike Schmoker Leadership Summit

45 Data Coaching A district based initiative that is leading to data using communities at all schools. A district based initiative that is leading to data using communities at all schools.

46 Data Coaching monthly meetings monthly meetings key school based personnel key school based personnel lead by a collaborative of district support staff… lead by a collaborative of district support staff… Curriculum, Curriculum, Research and Evaluation / Information Services, Research and Evaluation / Information Services, Professional Development Professional Development Instructional Technology Instructional Technology

47 Data Coaching Sharing of Best Practices in… Sharing of Best Practices in… FCAT Lessons Learned FCAT Lessons Learned FCAT Specification Information FCAT Specification Information Data Analysis – (Test Trakker) Data Analysis – (Test Trakker) Assessment Development Assessment Development Instructional Strategies Instructional Strategies

48 Primary Process Gather data Gather data Identify priorities Identify priorities Study the Test Specifications Study the Test Specifications Prepare small mini-assessments to evaluate mastery Prepare small mini-assessments to evaluate mastery Identify best instructional strategies to impact student performance Identify best instructional strategies to impact student performance Identify resources for assistance and support Identify resources for assistance and support

49 Gather Data Test Trakker FCAT FCAT Former student data Current student data District Tests District Tests Degrees of Reading Power Degrees of Reading Power

50 Identify priorities Target Skills Goal Groups

51 Study the Test Specifications Content Limits Content Limits Resources Resources Booklet (DOE) Booklet (DOE) Website (www.sarasota.k12.fl.us/IM) Website (www.sarasota.k12.fl.us/IM)

52 Curriculum Mapping Respond to… identified priorities identified priorities the Test Specifications the Test Specifications the best instructional strategies the best instructional strategies

53 Prepare small mini-assessments to evaluate mastery Classroom assessments allow us to monitor the on-going process toward the priorities identified from the FCAT and District Test data.

54 Data Communities Virtual Handouts Presentation power point Presentation power point Sample agenda’s for School site model Sample agenda’s for School site model Sample agenda’s for Data Coaching Sample agenda’s for Data Coaching Sample products from Data Using Communities… Sample products from Data Using Communities… –High School Powerpoint –Elementary Flier “Data Daily”

55 Leadership “Yes, leadership is about vision. But leadership is equally about creating a climate...” Good to Great Good to Great Jim Collins Jim Collins

56 Special Thanks: Ashton Elementary, Booker High and Sarasota Middle Schools Departments of.. Research and Evaluation, Curriculum, Professional Development, Information Service and Instructional Technology Carlene Judge, Executive Director of Student Accountability Camille Ashcraft, Director of Curriculum

57 Contact Information Pamala Walter, Pamala Walter, Instructional Technology Specialist Instructional Technology Specialist , ext , ext George Goodfellow George Goodfellow Programmer PC/Web Programmer PC/Web , ext , ext


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