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GARTH WEAVER JOINT CAPTAIN OF YACHTS.  Reasons for producing the Plan  Where the Club is today  Where the Club wants to be in 5-10 years  Key areas.

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Presentation on theme: "GARTH WEAVER JOINT CAPTAIN OF YACHTS.  Reasons for producing the Plan  Where the Club is today  Where the Club wants to be in 5-10 years  Key areas."— Presentation transcript:

1 GARTH WEAVER JOINT CAPTAIN OF YACHTS

2  Reasons for producing the Plan  Where the Club is today  Where the Club wants to be in 5-10 years  Key areas for development  Funding Plans  Potential risks  Conclusions  Questions & Answers

3 HRSC is now a significant Institution  Nearly 1300 members  Annual Income £160,000 pa & Expenditure of £115,000 pa A Development Plan should help the long-term sustainability of the Club :-  Recommended by the RYA which offers guidance  Identify Members aims and aspirations  Respond proactively to increasing pressures and changes  Recognise the Club is a substantial space used by large numbers  Help guide the Committee’s Stewardship of a precious resource  Recognise the current status and the history of the club  Demonstrate a professional approach to help obtain Grant Funding  Co-ordinate investment over say next 5 years and beyond  Show commitment to the local community

4  RYA Guidance  Where Are We Now?  Where Do We Want To Be?  How Do We Get There?  Similar Clubs are doing the same around the country  Professionally Facilitated Workshop  Committee Workshop in Jan 2010  Ensure proper strategic planning model was used  Membership Questionnaire  Aim was to be inclusive as possible  Wanted to obtain Members’ views from the start  Generate a good debate about the future

5  Undertook SWOT Analysis  STRENGTHS  Friendly atmosphere  Fantastic location  Good access to the river  Superb sailing waters  Good value  Wide range of activities / facilities  Attractive club house  Strong Committee

6  WEAKNESSES  Limited space for dinghies  Limited number of moorings  Limited size of car park  Overcrowding of club house during peak periods – H & S implications  Reliant on too few volunteers  Need to improve IT use and website  Need to improve systems and processes  Strengthen commercial & financial expertise  No asset management plan

7  OPPORTUNITIES  Develop junior sailing programme  Promote dinghy / yacht racing for juniors  Develop more RYA training programmes  Increase shore based talks  Introduce better financial management  Invest in IT systems, website, use of  Improve club house facilities  Increase size of car park  Increase dinghy park capacity  Increase pontoon finger berths

8  THREATS  Boats and members moving to Falmouth  Maintenance costs of dinghy fleet  Limited pool of volunteers  Increasing H & S regulation  Drop in numbers of Yachts racing  Huge Membership for current facilities  Car parking capacity  Change in Stewards  Recession and drop in Membership numbers  Right skills/expertise to move the Club forward

9  Undertook PESTEL Analysis to help understand the ‘big picture’ for the Club’s in terms of:-  Political  Local planning restrictions  Increased rates and taxes  Economic  Balancing subscription costs and membership numbers  Need to reduce overheads and energy costs  Need to improve use of IT  Need to find innovative ways to sustain income  Risk of losing members  Social  Limited facilities for the disabled  Potential over-use of the River – loss of magic  Need to maintain strong junior and family membership  Reduction in carbon footprint

10  Technological  Updating of IT equipment  Better use of /internet  Introduction of Electronic Purchasing System  Webcam / WiFi  Legal  Need to keep Risk Assessments current  Fire Safety Compliance  Disability Discrimination Act  Tightening of environmental legislation  Increased restrictions on river  Environmental  Implications of sea level change  Renewable energy opportunities  Lack of environmental policy

11  Members views sought through Questionnaire  Split into 6 sections covering:-  General Information  Dinghy Sailing  Cruising  Yacht Racing  Social Activities  Club House Facilities  Series of questions with scoring from 1 to 5  Some very useful and thought provoking feedback has been received  Publication of the Plan has received significant comment

12  In response to 3 most important reasons for being a Member the following were popular:-  Good sailing  Good launching facilities and pontoon provision  Good access to the River  Family friendly Club  Range of facilities and socialising  Vision for the future  A successful family friendly sailing Club with excellent facilities  Healthy membership, lots of water based activities with good food and socialising  Building on facilities whilst keeping the Club’s primary objective  Remaining a Sailing Club not a Yacht Club  Larger car park, more space, better for children larger changing facilities  More sustainable energy options and less environmental impact

13  Dinghy Sailing  68% agreed the dinghy park should be enlarged  62% agreed their should be more race training  57% agreed junior sailing should be promoted  Cruising  60% agreed there should be more shored based talks  55% agreed the number of pontoon berths should be increased  42% were undecided about whether more cruising events should be organised  65% disagreed that pontoon fees should be increased  Yacht Racing  53% were undecided about whether there should be more yacht racing  80% agreed juniors should be encouraged to race

14  Social Activities  68% disagreed that the Club should be hired out to non members  75% disagreed that a social membership should be introduced  89% agreed social activities were about right  Club House Facilities  80% agreed the club house needed updating  64% agreed the amount of car parking should be increased  73% agreed the size of the balcony should be increased  60% disagreed that increased subs would be a good way to finance improvements, whereas 40% agreed

15 HRSC is a family friendly Club that welcomes members from every walk of life and it is paramount that the current successful and unique mix is maintained and the founding objective from 1948 ‘To encourage sailing, racing, cruising and generally messing about in boats, in a seamanlike manner’ remains as relevant today as it did when the Club was first founded with a membership of only 300.

16  Junior Sailing – overall aim to continue offering sailing courses for Members’ children and to help them attain RYA qualifications  Key Areas for Development - continue programme of RYA accredited courses - encourage more juniors to take part in racing - make best use of RS Fevas and hold an Junior Open Event - improve the junior dinghy fleet - introduce a Junior Cadetship - provide opportunities for Juniors to crew on keel boats - better area for juniors to enjoy

17  Dinghies – overall aim to continue to offer a broad range of activities for adult sailing, juniors, racers and recreational sailing  Key Areas for Development - continue providing club boats for adults learning to sail - increase the capacity of the dinghy park - develop a programme of race training - improve the size and quality of the changing facilities - make better use of dinghy fleet and rescue boats including occasional hire for RYA courses

18  Yachts – overall aim to encourage more yachts and gaffers to race, including strengthening ties with Falmouth Clubs  Key Areas for Development - Continue to provide mid week racing for yachts and gaffers -Continue to provide good pontoon facilities -Encourage more juniors to race -Continue to run the Annual L A’berwrac’h Race -Continue to support POFSA and COGs -Support the development of a One Design Class

19  Processes & Systems – aim to continue to upgrade systems and processes and to make the club administration more efficient and to become more professional in the management of resources  Key Areas for Development -Draw-up a 4 year cash flow budget -Take advantage of sponsorship and grant funding opportunities -Make better use of electronic communications -Consider introducing an Electronic Purchasing & Ordering System -Update office IT systems, introduce WiFi and install a webcam

20  Club House – facilities under considerable pressure from continued popularity and increased membership of nearly 1300 compared to 300 when the club was built  Opportunity to modernise, increase capacity, address shortcomings and improve the range of facilities - Enlarge the changing facilities - Improve wash room facilities - Provide disabled toilet / shower room - Increase the size of the Club House with multi-purpose space, providing more room for juniors / training / popular events - Improve the bar capacity and overcome walking down the middle of the dining area - Increase the size of the car park - Increase the size of the balcony - Relocate the office and provide space to sell merchandise - Install Solar PV to protect against fossil fuel price increases

21  Plans are merely concept design at this stage  Produced to share ideas with Members and solicit feedback  Considerable feedback has been received, thank you  Key elements are:-  to provide more ground floor flexible multi-use space  to provide larger changing facilities  to upgrade the wash rooms and provide a disabled facilities  to relocate the office to the club entrance  to increase the size of the balcony, possibly incorporating glass screening in 5 years plus  Remodel the bar area and the entrance to the club  Also aiming to increase the size of the dinghy park and car park  Provides additional 120sqm from an under utilised area without impacting on car parking  Next stage would be to test acceptability with Planning Officer

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26  Plans are still at an early stage so figures are estimates  Club House Improvements  £200K construction costs for extension, balcony and remodelling  £25K design fees and £20K contingency  Junior Dinghy Fleet  £20K for Toppers and Fevas  £14K replacement RIB and engine  Dinghy Park Extension £30K  £50K to be defined but likely uses include car park extension, improved launching ramp, installation of solar PV

27 4 YEAR CASH FLOW BUDGET YEAR to SEP 2011YEAR to SEP 2012YEAR to SEP 2013YEAR to SEP 2014 Normal Revenue156,516172,489179,132185,769 Extra Revenue Finger Berths Advance 30,000 Subs Increase 9,8104,250 Mooring & Pontoon 5,8632,090 Other – sponsorship, race fees, honesty box, shop 5,500 Grant Funding 20,000 Total Income207,689204,329190,972197,609 Expenditure Overheads 109,000112,000115,000118,000 Architect & QS fees 25,0005,000 Construction Costs 4,000200,000 Construction Contingency 20,000 Dinghies, RIB, Dinghy Park 64,000 Other Capital Costs 50,000 Total Expenditure138,000337,000179,000168,000 Net Cash Flow69,689(132,671)11,97229,609 Bank Balance – B Fwd £65, ,6892,01813,99043,599 B Fwd 1 Oct 2010 – £50,000 Scottish Widows50,000 Total Cash184,68952,01863,99093,599

28 ClubSingle Membershi p Joint Membership Junior Membership Entrance Fee Sailing Dinghy Helford River Sailing Club 2011 £105£160£12.50£105 single £160 joint £90/£60 Royal Cornwall Yacht Club 2011 £230£385£27£150 single £240 joint St Mawes Sailing Club 2011 £65£95£30£20 both Royal Fowey Yacht Club 2011 £242£340Included in joint £242 single £340 joint Salcombe Yacht Club 2011 £125£210 Included in joint £100 single £125 joint Saltash Sailing Club 2011 £110£165Included in joint £10 single £10 joint £85 Mounts Bay Sailing Club 2009 £49£81£18£20 both Restronguet Sailing Club 2011 £69£101£21£38 both£81/£60 £216 wind sport Royal Dart Yacht Club 2011 £190£285Included in joint £100 both ClubSingle Membership Joint Membership Junior Membership Entrance Fee Sailing Dinghy Helford River Sailing Club 2011 £105£160£12.50£105 single £160 joint £90/£60 Royal Cornwall Yacht Club 2011 £230£385£27£150 single £240 joint St Mawes Sailing Club 2011 £65£95£30£20 both Royal Fowey Yacht Club 2011 £242£340Included in joint£242 single £340 joint Salcombe Yacht Club 2011 £125£210 Included in joint£100 single £125 joint Saltash Sailing Club 2011 £110£165Included in joint£10 single £10 joint £85 Mounts Bay Sailing Club 2009 £49£81£18£20 both Restronguet Sailing Club 2011 £69£101£21£38 both£81/£60 £216 wind sport Royal Dart Yacht Club 2011 £190£285Included in joint£100 both

29  Reduced Membership – 2011 renewal was good, only 1.5% resigned, plus new Members joining each month  Advance Pontoon Payments fail – not yet known  Capital Grant – discussions with RYA and Cornwall Council  Sport England, Lottery, RYA, most likely  Capital Cost Increases – may need to plan to the budget or complete over a longer period of time  General Overheads Increase – may need to complete over a longer period or possible short term loan  Unforeseen Expenditure – may need to complete over a longer period of time  Inflation – 3% assumed 6 months ago. Probably need to revise upwards to 5% but this only adds £2000 pa to overheads  Failure to obtain Planning Permission – may need to reconsider proposals  Decision rests with Membership to Vote

30  The Development Plan should help to guide Committees over the next 5 years and beyond  Enable the Club to continue to thrive as a family friendly Sailing Club with its strong founding principles  The plan seeks to cover all aspects of the Club and not just to modernise the Club House  The continued popularity presents challenges in terms of the size and range of facilities on offer  The Club House proposals do represent a considerable financial investment but are still at concept stage  A funding plan has been developed which should enable the objectives to be achieved without putting the Club into debt, whilst retaining a cash reserve  It is not proposed to burden the Membership with debt and decisions would be taken when they can be afforded  Therefore the plan needs to remain flexible and is likely change, including perhaps doing things over a longer period of time

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