It is very important to select a folder that is available to all users who will be involved with the Return, … but that folder must be secure as it will hold children’s details. 10
IMPORTANT NOTE: Due to the sensitive nature of some of the data stored in SIMS.net, careful consideration should be given when specifying the location of any folder into which you save sensitive data, e.g. census returns, imported and exported CTFs, etc. You should be mindful of your school's responsibilities with respect to information security. Consider which users have access to the chosen folder, especially if the folder is shared on a Server. The DfE recommends ISO27001 as the standard for information security, a copy of which can be found at http://www.itgovernance.co.uk/bs7799.aspx. If you are in any doubt, you should consult with your IT Security Officer before proceeding. 11
The Census Date is the reference date for all snapshot information and you would need permission from your LA/DfE to change it. 18
This is the first dry run so you can change the description to indicate this 19
It is a good idea to save the file with this revised description. 20
The date span for the collection of attendance information is shown, but only the From date can be edited. The only reason to change the From date is where the school term starts before the 1 st September 21
The date span for the collection of exclusion information is shown, but cannot be edited 22
Click to move to the School Information panel 23
Click if any of the school details need to be edited 24
Calculate All Details will add the necessary information to the subsequent panel. You should only have to calculate all details once as panels can then be calculated on an individual basis. The calculation of the Attendance panel is a little more complicated as it checks to see if manual entry is required. 28
29 There is a lot of Attendance information to interrogate so only proceed if you have sufficient time.
Helpful messages also appear at the bottom left of the screen
31 If the PRU has any 2, 3 or 4 year old pupils an Hours at Setting panel will also be included. This would operate in exactly the same was as it does for School Census.
The Time in Unit panel is read only, but a button is provided to jump to the editing screens. 32
Clarissa’s Enrolment Status will be reported as “F”. If Other Provider had been ticked the Enrolment Status would have been reported as “O”. As we understand it, pupils with Enrolment Status reported as “F” or “O” will be treated in line with pupils with an Enrolment Status of “C” or “M” for funding purposes. So it is important to fill this in accurately
Where schools don’t use P7 for contracts they should expect the table to display zeros. Where P7 is in used for contracts schools should expect the totals to be filled in from what they have entered in P7. However, we have made this information editable in all cases as we know that schools may choose to keep incomplete personnel information. 49
If the relevant information is changed in P7 this can be brought through to the panel but clicking Recalculate, but this will remove any manual edits for this panel. 50
Click to create the XML Return file and to run DfE validation across the file. The legality of attendance codes will be checked again at this point, just in case an illegal code has been used since the check made for Calculate All 62
This indicates that creation and validation of the Return file is taking place. 63
The creation of the Return file takes place first … 64
Again it is OK to ignore the missing marks for a dry run, but it is important that these are dealt with before a Return is authorised
It may look as though nothing has happened, but in fact the output has been sent to the Internet browser. 69
The HTML file is now available after the application has closed and the output can be printed via the browser. 70
The content can also be copied to other office applications, e.g. a spreadsheet. However, you should be careful where you save such information as it should be kept secure. We suggest you save them in the same folder as the Return file. 71
If you use the screen functionality you can drag the divider upwards to show more of the problems. 78
If it is getting in the way you can drag it to the bottom of the screen 79
80 If you jump to a place to deal with an issue, don’t forget to save the change. If you make a change in SIMS that is part of a calculation, don’t forget to recalculate the panel and save those changes. If you make a change in a panel don’t forget to save the change. If you want changes reflected in the Return don’t forget to Create & Validate.
The DfE Summary Report can be run as soon as Create & Validate has taken place. There is no need to correct all problems before running this report as the report may help in identifying the problem. 84
Please note that the PRU’s Phase is set to “PR” rather than “SC” as an Establishment Number of 1149 is in the range of deemed to be PRU. 85
The Copy functionality has been provided, but it will only be helpful if you have entered information in the panels. You will still have to click on Create & Validate to produce the Return file itself. 125
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