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An Introduction to Spreadsheets Using Number Magic Malcolm Wilson ICT Curriculum Support Teacher (Primary) Falkirk Council

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An Introduction to Spreadsheets Using Number Magic What is a spreadsheet? Uses of a spreadsheet. What is Number Magic?

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What Is a Spreadsheet? Spreadsheets help with a series of calculations that need to be repeated often. Once they are set up they can be used to explore the effect of changing one number on the others. The data can also be displayed very easily as a graph or chart.

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Uses of a Spreadsheet Take rainfall measurements everyday for a week. Set up a spreadsheet to find the total weekly rainfall. A spreadsheet could be set up with the exchange rate of a foreign currency and the pound. The costs of items could be found. A litter survey could be underway for a month. The results could be entered daily into a spreadsheet. These could be displayed and a graph produced of findings.

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Number Magic Use for recording, analysing and presenting numerical data. Use the Topic bank to include words and pictures in work. Formula Builder to make automatic calculations simpler. Data can be analysed and rearranged using simple sorting. Can use a wide range of different graphs to present numerical information. Operates on 4 levels of increasing complexity. Detector enables to monitor and record sensory data, such as light levels or temperature.

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Toolbar Details Formula Bar Menu Toolbar

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Moving Around the Spreadsheet Column Letters Cells Active Cell (Cell Address is D6) Row Numbers

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Working With Cells Selecting Single cells – click on the cell, a pointer arrow will appear. Use arrow keys to move active box around the sheet. Multiple cells – hold and drag down to cover the desired cells.

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Entering Data Useful Terms Value – numbers you want to use in the calculation. Labels – title of spreadsheet, headings for rows or columns. Formula – the sums entered into a spreadsheet. It is very important to label the information you are inputting, particularly the results of a formula, as it is easy to forget what the values mean. Click on the cell where you want the data to appear. Start typing the values or information.

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Working With Cells 2 Copying contents of a cell Click Edit. Select Copy. Select cell. Click Copy icon.

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Working With Cells 3 Pasting contents of a cell Select destination cell for contents. Click Paste icon. OR Click Edit. Select Paste. Moving Cells Select cells to be moved. Move pointer to edge of selection, cross will change to an arrow. Click, hold & drag the selection to anywhere on the grid.

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Working With Cells 4 Deleting cells Highlight cell or cells to be deleted. Click Edit. Select Delete. Choose one of the options by clicking on the words. Click OK. Deleting and Replacing Cell Content Click on cell containing contents to be deleted. Press Delete key. To replace contents, click on cell containing contents to be replaced, type in new entry.

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Working With Cells 5 Sorting cells Columns or rows can be sorted into ascending or descending order, numerically or alphabetically. Highlight column or rows to be sorted. Click Grid. Select Sort. The Sorting window will appear.

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Working With Cells 6 Click either Columns or Rows. Click on the drop down arrow to select the column or row selected, if a block of cells has been selected. Click on the Ascending or Descending icon. Click OK.

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Formula Number Function Command ** Yellow and Green Levels only ** The Number Function command performs Column Total and Column Average. Highlight the column of cells (must be more than one row). Click Grid. Select Number Function. Select Column Total or Column Average. The Total or Average will be placed in the cell beneath the column selected.

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Starting a Formula ** Green & Blue & Red Levels ** A formula always begins with the ‘equal to’ sign =. Enter the value of the first part of your formula. Enter an operator. Enter the value of the second part of your formula.

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The Formula Bar Accept Click to accept formula. This is the same as pressing the Enter key. Click to gain access to Formula Builder Reject Click to cancel any changes made to cell contents. Displays contents of cell

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Using The Formula Bar Click the cell where you want the formula result to be. Type = sign Type cell address, then operator, then cell address to make up formula. E.g. (D10+D9) Press Enter.

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Using The Formula Bar 2 Click the cell where you want the formula result to be. Type = sign Click on the cell to include in your formula. The cell address will automatically appear into the formula. Type the operator, then click on the next cell to include in your formula, it will appear in the formula. Press Enter.

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Number Function Click the cell where you want the formula result to be. Click on Grid. Select Number Function. Click on a number function. Select the function you want. Click on the cells or type the details of the cells to include in the formula. Click OK.

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Formula Builder Click on a cell where you want to enter your formula. Click Activities. Click Formula Builder. On the Formula Builder keyboard, click on the value of the cell you want to include in the formula, click on the operator, click on the value of the next cell to include in the formula. The Formula Builder converts this automatically into a formula. Click Enter. More than 2 cells can be included in the formula. E.g. if a pupil wanted to multiply cell H3, value being 3, with H9, value being 6, they would key: 3, multiplication sign, 9.

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Report Sheet Inserting a Report Sheet Click File. Click File Information. Type relevant information in File Box Window. Click Grid. Click Insert Report Sheet. Teacher enters information in the Questions box. Child can fill in Conclusions box. Click Worksheet tab to return to the Grid.

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Graphs - Inserting Highlight the cells that contain the information to be graphed. Click Graph. Select Insert New Graph OR Select Graph icon.

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Graphs - Viewing Click the appropriate icon Or Select View, then your choice. Grid Only Grid & Graph Graph Only

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Graphs – Deleting & Copying Copying Select Edit. Select Copy Graph. Deleting Select Graph. Select Delete Graph. Select Yes.

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Graphs - Formatting Select Graph. Select Format Graph. Gallery – changes type of graph. Click the icon to make the changes you want. Layout – adds labels to your graph. Select options and enter information. Axis – use to label the axes of your graph. Click on the box and enter details. Colour – change the display information colours. Click on area of graph to change colour. Click the new colour from the colour palette.

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Inserting Columns or Rows Click a cell. Click Edit. Move down to Insert. Follow arrow. Select Row or Column.

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Formatting Data - Numbers Highlight the cell or cells to format. Click Grid. Move pointer down to Format. Follow arrow. Select Numbers. Select the number format you need. Select OK.

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Formatting Data - Alignment Highlight the cell or cells to format. Click Grid. Click Alignment. Click OK.

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Formatting Data - Font Click Grid. Click Font. Click OK.

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Formatting Data – Border ** Blue and Red Levels only ** Highlight the created grid. Click Grid. Select Border. Select the Border Style you want. Select OK.

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Formatting Data - Background ** Blue and Red Levels only ** Highlight created grid. Click Grid. Select Background. Select the colour you want. Select OK.

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Using the Topic Bank Click View. Select Topic Bank. OR Select Topic Bank icon.

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Using the Topic Bank Use the Index or Arrow keys to reveal the subjects. Choose a subject. Select the picture. Click and drag picture or word from Topic Bank to active cell.

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Number Patterns ** Blue and Red Levels only ** Click Activities. Click Number Patterns. Click in the white boxes to enter values. Click Create Grid button.

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Grid Format ** Blue and Red Levels only ** Select Grid. Move pointer down to Format. Select Protection.

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Adding Number Functions ** Blue and Red Levels only ** Click Grid. Select Number Function. Choose the function you want from the list.

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