Presentation on theme: "Welcome to the 2013 Army Council Combined Army Session"— Presentation transcript:
1Welcome to the 2013 Army Council Combined Army Session
2Agenda for Army Council 2013 Combined Army Session 1. EventsREC’s and SK5’sMajor MustersCommemoration2. OpportunitiesPolearmsTreasurerBoD SecretaryMedics3. PortfoliosAgitant GeneralBoard of SafetyEducationEurope (Moved to 1)Black PowderHealth and Safety
3European Adventures with Robin Stinson Right chaps, France next !!
4EventsBarrie Upton SK5's Barrie Upton 5 mins REC's Simon Wright/Ian Hurst 5 mins Major Musters Blenheim Palace May 25/27 Paul Eaglestone 15mins Blenheim Arena events Steve Langan 5 mins Wentworth Castle July 27/28 Simon Wright 15 mins Newstead Abbey Aug Ian Hurst 15 mins Falkland Palace Sept 21/22 Steve Langan 5 mins Broughton Castle June 8 Steve Howard 2 mins Commemoration Funding Ian Bailey 10 mins
5The New SKF5 Barrie Upton –Events Director: The new SKF 5 revamped to act as both a traditional SKF5 and a contract when:the fee is less than £5,000and …the muster is ‘standard’now has terms and conditions as integral
6The New SKF5 Barrie Upton –Events Director: The new SKF 5 process Needs:to be signed by organiser, unit CO, sponsor and your Regional Events Coordinatorlogged in the Events Diary by the team’s administrator - Kath Baileythe nominated black powder master (if required) to be informed
7The New SKF5 Barrie Upton –Events Director: The new SKF 5 process SK5 HyperlinkThe new SKF 5 processNeeds:to be signed by organiser, unit CO, sponsor and your Regional Events Coordinatorlogged in the Events Diary by the team’s administrator - Kath Baileythe nominated black powder master (if required) to be informed
8The New SKF5 Barrie Upton –Events Director: Words of warning No SKF5, no event!always be careful; verbal agreements can form part of any contract
9Regional Events Co-Coordinators Ian Hurst & Simon Wright:The Regional Events Coordinatorslist is in Orders Of The Dayethe first port of call, as early as possiblewill have access to the up to date events diaryshould also be aware of other events at an early stage of planning and thus not yet in the diaryremember – they are there to help you!
10Regional Events Co-Coordinators Ian Hurst & Simon Wright:Models of FundingThis year’s majors reflect the 3 models of funding currently used:Blenheim – ‘traditional’ sponsorshipWentworth Castle – part sponsored, part profit share, part contributionNewstead – fully self (SK central funds) funded
11Regional Events Co-Coordinators Ian Hurst & Simon Wright:Non fee earning commemorative events:we do want to do thesethere is a budget, but …… it is limited!You need to talk to Ian Bailey as the budget holder
12Regional Events Co-Coordinators Ian Hurst & Simon Wright:Pricingbe realistic, but …be confident in the productdon’t ask for too little, it’s easier to drop price than increase itsome suggestions:quote ‘basic’ priceleave yourself scope to add extras e,g cannon
23Background: successful mini in 2011 – they like us! only re-enactment event this yearlots of land!need for a third major muster in 2012 – we owe themnot a lot of moneylast, but definitely not least, it is the 370th anniversary of the Battle of Tankersley
36Broughton Castle Saturday 8th June 2013 To support the church fete with Lord and Lady Saye in attendance, we have been asked to stage a re-enactment display, living history and skirmish in the courtyard and grounds of the castle.
38Camping Noon Friday 7th June – Noon Sunday 9th June Camp siteAccess via Sandline RoadPub!Castle
39Opportunity to impress the Sergeant OpportunitiesPolearms Simon DaviesTreasurer Ian HurstBoD Secretary Ian HurstMedics Sheila RushbrookOpportunity to impress the Sergeant
40Polearms Inspectorate Sponsors: Martin Abbot, Simon DaviesMembers: Lorraine Naggs, Andy Spiers, Mark ScoularMeeting heldDraft Guideline availableNeeds final pushLooking for volunteers to join the team including a senior officerMusket Inspectorate, Dave TippingSword Inspectorate, Alex Thompson
41Opportunities Cont.Treasurer Ian HurstBoD Secretary Ian HurstMedics Sheila Rushbrook
42Portfolios Agitant General Russell Aengenheister 10 mins (Disciplinary)Board of Safety Dave Tipping 10 mins(Licenses for training)Education Harry Middleditch 5 minsBlack Powder Gus Geary 5 mins(Booking of BP before Musters) Health & Safety Jim Lilley Mins(Campsite Set Up/H&S)
43Complaints and Disciplinary Policy Sub TitleHow to stop yourself getting thoroughly shafted.
44What’s it forAs a Regimental Commanding Officers it is your job to arbitrate in disputes involving members of your regiment.I was recently told “I didn’t know I had to arbitrate as a CO”Sorry chaps YOU are the first line of problem solving
45What’s it forAs a Regimental Commanding Officers it is your job to discipline members of your regiment
46What’s it for“I didn’t think I had the authority to do that” WRONG! In your regiment you are responsible therefore you have the authority to discipline your troops as you see fit. HOWEVER
47What’s it forIf the person you are disciplining accepts your decision then.... No problemIf they do not accept the judgement you have handed down; then the SK D & C policy comes to your aid.That’s what it is there for
48Where do I find the current policy? Down load a copy from the SK websiteI can’t get on the SK web site – Rob Crookes -I don’t have internet access –
49Where do I find the current policy? Down load a copy from the SK websiteI can’t get on the SK web site – Rob Crookes -I don’t have internet access –Phone a friend get them to download a copyPhone me and I’ll post a copy
51Background The Sealed Knot is an educational charity. We are regularly asked to provide visits and talks to schools and other organisations.Requests come either directly to units or via the website.We rarely have enough volunteers!This revised policy is an attempt to improve the situation.
52Charging and ExpensesThe charges outlined are intended to reflect realistically what the Society can provide; the effort required of volunteers; and the conditions faced by client oganisations.The policy is intended to remove the need for negotiation and make the task more straightforward for volunteers.The policy provides for payments to volunteers as recompense for expenses incurred.
54Please note - 1Client organisations will be sent a “Rate Card” showing only total net and gross fees.A completed SK5 is needed to ensure insurance cover and the payment of expenses.Volunteers should never agree to be left alone in charge of school children. A qualified school teacher must always be present.All volunteers’ fees should be declared as income to HMRC.
55Please note - 2All Regimental C.O.’s and Regional Event Coordinators have (or soon will have) a copy of this Policy.It will also be available for download on the SK website.Please refer any further questions or offers to volunteer (with geographic location) to
56Portfolios Agitant General Russell Aengenheister 10 mins (Disciplinary)Board of Safety Dave Tipping 10 mins(Licenses for training) For Martin AbbotEducation Harry Middleditch 5 minsBlack Powder Gus Geary 5 mins(Booking of BP before Musters) Health & Safety Jim Lilley Mins(Campsite Set Up/H&S)
57Health Safety & the Sealed Knot The event planning and management guide Jim Lilley MSc DipEM CMIOSH Chartered MCIPD MCMI MPVRA MISMA MRSPH TechFSM
58Agenda Who is the safety bloke? Event planning and management guide Future planQuestions
59Who is the safety bloke ?Joined Army at 18, served for 22 years as an ammunition and explosives specialist including bomb disposal, served in UK, Ireland (twice), Kuwait, Falklands, and Europe. Reached rank of Warrant Officer Class 1.Currently Head of Health Safety and Wellbeing for Office Depot Europe. Team of 8 managing the safety of 7200 associates in 140 sites across 13 European countries.Master of Science Degree in H&S management plus a plethora of other qualifications, Chartered H&S professional, fire management qualified, advanced food hygiene qualified, explosives qualified.Musketeer in Lilburne's and musket inspector.Takes a common sense approach.
60Event Planning and Management Guide The event planning and management guide has been produced to make the application of H&S controls easier and hopefully add value through the provision of an aide memoir for event planners.It also acts as a generic risk assessment for areas detailed in the event guide. Further Risk Assessments not in the guide are in the H&S policy.Application of the event guide should ensure the public, members and others are safe and the SK is legally compliant.It is supported by the new SK H&S policy & procedures document.It is based upon the good work of many from the SK.It should assist in obtaining contracts.
61Using the guide The guide is divided into sections covering: Access & egressSite planningLiving historyContractors/tradersBeer tentConsultation with local authoritiesCommunicationsEmergency controlExplosive storageAnimals, livestock and horsesAnd then what?
62The guide format Serial No TASK AE1 Access route Impact with vehicles Note: If the event is shared with other organisations all parties must agree to and adhere to these requirements. See also the guidelines for inviting guest units to SK mustersName and signature of Completing Person/N/AACCESS/EGRESSAE1Access routeImpact with vehicles1. Check access route, if it is likely that SK vehicles (caravans, cars, horseboxes etc) will be forced to queue on the main road then: Discuss with sponsor and inform local constabulary regarding required controls. Remember only the police or someone authorised by them can legally direct traffic.2. is it heavily potholed or damaged – if so check SK vehicles can access safely.3. Check width of gates and turning angles – can vehicles access/egress safely, without causing damage to members vehicles or sponsors property. Note: a fire engine requires a minimum of 4 meters, at least one route for such vehicles must be available, if this is not possible you must discuss this with the local fire authority to identify if an alternative solution is available. Consider separate access routes suitable for use by emergency vehicles4. Check that pedestrians entering the site can be kept clear of vehicle movement.5. If large event (i.e. bigger than a small mini) identify a secondary egress point to facilitate safe evacuation in an emergency or denial at primary entrance (check serial no 1-5 apply)
63SP2Site planFire, explosion, bacterial contaminationPrepare site plan showing regimental areas, living history, vendor area, demonstration and battle areas, areas for powder issue, area for trainee musketeers to fire their musket under supervision, vehicle routes, secondary access routes, fire points and fire assembly points, guard tent, toilets and safe area for SK members not participating next to battlefield.SP3Site layoutVehicle impact, vehicle roll overLay the site out in a grid pattern using a suitable method such as 1m high (minimum) poles and high visibility tape or biodegradable line marking paint. The use of pegs and ground pegs should be avoided due to the trip hazard created.Divide the site into smaller camping areas through the use of access routes. The access routes are to be a minimum of 10m wide and such that no part of the site is more than 50m from an access route.Vehicles used for camping in such as motor homes should be parked at right angles to a slope (and chocked for safety and to be level!)SP4Toilets & Fire pointsAllocate toilets and fire points to ensure sufficient are available for each area.Fire points are to be identified with a red triangle on poles at 3m high to facilitate rapid identification and use. 3m telescopic fibreglass poles (approx £5 each from Skyblue Camping and Outdoor Warehouse or other retailers are suitable for this purpose)Each fire point is to be equipped with either 4x water/sand buckets or 2x 9 litre or 3x 6 litre or 4x 3 litre water extinguishers. Extinguishers must have been serviced within the previous 12 months. No part of the plastic camp should be more than 30m from a fire point, fire points within car parking areas or the display arena are not required.Where water standpipes are in use check water pressure. If a jet of water approximately 5m from the nozzle can be obtained equip standpipe with a small diameter hose with a minimum length of 30m in a box marked hose reel. Alternatively leave this at the guard tent and add to SK action on the event of a fire instructions… see SKS V1 07/12
64Who is responsible for applying the guide? You
65Future planThe event planning and management guide is going to be trialled during this season to iron out any issues and confirm suitability for use.Guide will become official form in 2014 for use in event planning.1 major and 1 other (not regimental) event will be audited each season to identify areas for improvement.The H&S policy will be completed and agreed by the Board.The H&S Officer will be available to provide support and advice.
66If you would like an electronic copy of the event planning and management guide please me atQuestions ConcerningHealth and Safety?
67Question & Answer Session Questions?All Cartoons courtesy of Simon Toey of Pr Rupert’s Regt.