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EVENT REQUIREMENTS SUMMARY October 2012 GXG Event Requirements_RFP_d5_2012_10_03 X GAMES.

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Presentation on theme: "EVENT REQUIREMENTS SUMMARY October 2012 GXG Event Requirements_RFP_d5_2012_10_03 X GAMES."— Presentation transcript:

1 EVENT REQUIREMENTS SUMMARY October 2012 GXG Event Requirements_RFP_d5_2012_10_03 X GAMES

2 X GAMES EVENT REQUIREMENTS INTRODUCTION Event requirements are based on hosting an entire X Games event. ESPN will contact all interested cities to discuss city/entity proposals and hosting options. CONTENTS Management o Local Organizing Committee & Staffing Facilities o Sport Course Space Requirements & Other Facilities Services & Equipment 2 GXG Event Requirements_RFP_d5_2012_10_03

3 3 MANAGEMENT LOCAL ORGANIZING COMMITTEE & STAFFING GXG Event Requirements_RFP_d5_2012_10_03

4 MANAGEMENT Local Organizing Committee: Executive Management - Key executives responsible for Event Management, Commercial Operations, Business Operations, Facility Management. Interface with ESPN Event Teams. Functional Areas - Sports & Competition*, Medical, Logistics, Event Production, Event Operations, Safety, Security, Sustainability, Information Technology, Sponsorship Management, Event Marketing, Event Merchandise Sales, Content Strategy*, TV Production & Operations*, Media Relations, Finance & Administration, Transportation, Accommodations, Food & Beverage. * ESPN responsibility Staffing: Event Staffing: Provide sufficient number of permanent, temporary, and volunteer staff to plan, organize, and manage the event. 4 GXG Event Requirements_RFP_d5_2012_10_03

5 5 FACILITIES SPORT COURSE SPACE REQUIREMENTS & OTHER FACILITIES GXG Event Requirements_RFP_d5_2012_10_03

6 FACILITIES Sport Course Space Requirements: Traditional summer sports - Skateboard, BMX Freestyle, Moto X, Rally Car See Sample Maps page 12 & 13 6 Skateboard/BMX VertStreetParkBig Air Key Dimensions  100’ x 100’ (30m x 30m) footprint  150’ x 180’ (46m x 55m) smooth, flat concrete surface  100’ x 150’ (30m x 45m) footprint  60’ x 370’ (85’h clearance), 18.3m x 113m (26m h clearance) Key Features  Prefabricated Ramp with 11.5’ (3.5m) transitions and 2’ (.6m) vert, riders flow wall to wall combining lip tricks and big air  Custom built concrete plaza that includes a combination of stair sets, banks, and ledges  Custom built concrete park that includes smooth bowls with hips, gaps, flats and ledges to provide a smooth transition based course  60’-80’ (18.3m-24.5m) high roll-in, choosing to launch over a gap 50 or 70 feet long (15.25m m) and continuing into a 27 foot (8.25m) quarter-pipe Moto X Step UpBest Trick/Best WhipFreestyle/Speed & Style/ Racing/Enduro Key Dimensions  50’ x 200’ (15.25m x 61m) indoor arena  50’ x 300’ (15.25m x 91.5m) indoor arena  300’ x 400’ (91.5m x 122m) outdoor stadium Key Features  Course consists of a short run in, vertical dirt ramp and an adjustable high bar  Course consists of a dirt landing with metal take off ramps. Riders hit a single ramp and perform maneuvers such as body variables, back flips and combo tricks  Course consists of multiple dirt jumps & metal ramps of varying lengths and angles Rally Car Racing/RallyCross Key Dimensions  1,000’ (305m) dirt track, 3,000’ (915m) asphalt track Key Features  Course on asphalt and dirt roads featuring high speed straight-a-ways, technical turns and large dirt gap jump Sports are not limited to the above. GXG Event Requirements_RFP_d5_2012_10_03

7 7 Snowboard/Ski* Snowmobile* Snocross/Freestyle Key Dimensions  Total area of 13,680 sq meters Key Features  Flat to moderate (beginning skier) terrain with jumps, rollers, gaps Big AirX CourseSlopestyleSuperPipe Key Dimensions  Length: 245 meters  Vertical Drop: 75 meters  Length: 1,335 meters  Elevation: 2,651 meters  Vertical Drop: 210 meters  Length: 670 meters  Verical Drop: 105 meters  Length: 172 meters  Width: 20 meters  Height: 18-degree pitch Key Features  Jump/Kicker  Large Landing  Jumps  Banked Turns  Rollers  Gaps  Rails  Kickers  Jumps  Gaps  Competition Quality Lighting Sports are not limited to the above. *Snow-covered alpine ski trails in close proximity to each other and the base area FACILITIES - continued GXG Event Requirements_RFP_d5_2012_10_03 Sport Course Space Requirements: Traditional winter sports - Snowboard, Skiing, Snowmobile. Rally Car to be included at future winter events. Rally Car Racing/RallyCross Key Dimensions  4,000’ (1,220m) snow/ice track Key Features  Course on snow, ice, track featuring high speed straight-a-ways, technical turns and large dirt gap jump

8 Other Facilities: Venues: Multiple venues to accommodate 5,000 to 20,000 spectators. Amenities to include restrooms, concessions, parking, security, etc. (Access to venues is needed for four to six weeks in total, from course load-in to load-out). Competition: Venues to accommodate Course Space Requirements (see slide 6, 7). Cultural Elements: Venues to conduct cultural elements in music, style, and film. Compounds: TV (250m x 130m), Logistics, Vendor, Rally, and Moto equipment & storage locations (50m x 50m each). One (1) area (25m x 25m) for Sponsor equipment and storage Offices & Meeting Rooms: Sufficient climate-controlled work space and office equipment for 300 event & TV staff, 30 vendors. Media Center: Location for Press Conferences and sufficient office equipment, work space, and hospitality for 200 accredited media. Hospitality Space: Sufficient, climate-controlled lounge and catering facilities for Sponsors/VIPs (200), Athletes/Team Managers (560), Podium Club (200), Suite Guests (varies). Staff Catering: Climate-controlled dining and kitchen facilities to serve 1,000 meals/day. X Fest: 60m x 60m interactive sponsor village. Parking: 420 total reserved parking spaces – 400 vehicle spaces and 20 truck spaces. 4,000 parking spaces for spectators. Vehicle and Equipment Access: Required from the back of house staging areas to the competition courses at each venue. Accommodation: Staff: 275 single occupancy hotel rooms at peak (minimum 3 star). Average 7 nights totaling 4,000+ room nights, over a 6 week period. VIP: 100 single occupancy hotel rooms at peak (minimum 4 star). Average of 4 nights totaling 420 room nights, over a 7 day period. FACILITIES - continued GXG Event Requirements_RFP_d5_2012_10_03

9 9 SERVICES & EQUIPMENT GXG Event Requirements_RFP_d5_2012_10_03

10 SERVICES & EQUIPMENT Services: Transportation: Shuttle service for athletes, VIPs, staff and media to/from accommodation. Shuttle service for spectators to and from parking location. Airport Transfers for all athletes, VIPs, and staff. Utilities and Municipal Services: Utilities: power, water, phone, internet, etc. required at specified venue locations. Services: transit system, emergency services, police, fire, sanitation. Guest Services: Event Staff to assist guests with event information, attractions, services, schedules, etc. 10 Equipment: Equipment: Variety of handling equipment including: straight mast and reach forklifts, loaders, skid steers, water truck, street cleaner (Access to equipment is needed for four to six weeks in total, from course load-in to load-out). Specialty Equipment: Dependent on sport: concrete pump, crane, snow cats, winch cats, zaugg cutter, and excavator. On Venue Uphill Transportation: Adequate numbers of all terrain vehicles/snowmobiles for staff & athletes requiring on-course transport. GXG Event Requirements_RFP_d5_2012_10_03

11 VENUE MAPS - SAMPLES 11 GXG Event Requirements_RFP_d5_2012_10_03

12 X GAMES ASPEN - SAMPLE VENUE MAP 12 GXG Event Requirements_RFP_d5_2012_10_03

13 X GAMES LA - SAMPLE VENUE MAP 13 GXG Event Requirements_RFP_d5_2012_10_03


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