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1 Feb 2009 Facilities Management Health And Safety Induction Contractor Awareness.

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Presentation on theme: "1 Feb 2009 Facilities Management Health And Safety Induction Contractor Awareness."— Presentation transcript:

1 1 Feb 2009 Facilities Management Health And Safety Induction Contractor Awareness

2 2 Feb 2009 Facilities Management Health And Safety Induction – Law Health and Safety at Work etc. Act (1) It shall be the duty of every employer to conduct his undertaking in such a way as to ensure, so far as is reasonably practicable, that persons not in his employment..who may be affected thereby are not exposed to risks to their health and safety. 3(2) similarly…every self employed person…has an equivalent duty 3(3)…… every employer and every self employed person …to give to persons (not being his employees) who may be affected…the prescribed information about such aspects of the way he conducts his undertaking as might affect their health or safety.

3 3 Feb 2009 Facilities Management Health And Safety Induction – Regulations Management of Health and Safety at Work Regulations ( 1999) (1)where two or more employers share a workplace (whether on a temporary or permanent basis) each such employer shall… …(C) take all reasonable steps to inform the other employers concerned of the risks to their employees’ health and safety arising out of or in connection with the conduct by him of his undertaking (Reg co-operation and co-ordination)

4 4 Feb 2009 Facilities Management Health And Safety Induction – Why? Approx 14,000 Students and 3000 Staff School children have unimpeded access across the site Roads and footpaths relatively narrow New staff, contractors’ staff and visitors may not be aware of local hazards Accident statistics – FM alone –Last Year (2008) 47 Accident Reports mainly minor –2 Serious enough to report to HSE (RIDDOR) –RIDDOR - ‘Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995’

5 5 Feb 2009 Facilities Management Health And Safety Induction - Introduction. We all need to: - –use safe systems of work. –assess potential hazards. –know basic first aid, fire and security procedures. We are required to follow special procedures in certain areas and on certain machinery. Employees, contractors, self-employed and visitors must consider their own health and safety and that of others.

6 6 Feb 2009 Facilities Management Health And Safety Induction – First Aid First Aiders – helpdesk and othersothers Security – dial 888 Walk in Centre in Loughborough town centre Ambulance services if serious – dial 999 Confirm with Security – dial 2141 that an ambulance has been called

7 7 Feb 2009 Facilities Management Health And Safety Induction – Fire And Evacuation Make yourself aware of the fire and evacuation procedures for the building in which you are in On discovering a fire Assess it quickly - type and ferocity Report it - call point, shout etc. DIAL 888 –Or Campus watch (0) (Mobile) Take action - attack fire IF SAFE TO DO SO –extinguisher use and surroundings awareness? Evacuate - nearest exit and REPORT TO THE PERSON IN CHARGE OF THE EVACUATION - ALWAYS –Fire Coordinator or Marshal Wait until all clear before leaving assembly point or re-entering building and never enter a building under alarm conditions

8 8 Feb 2009 Main Campus Fire Notice

9 9 Feb 2009 Holywell Park Main Building

10 10 Feb 2009 Facilities Management Health And Safety Induction – Security Your personal tools and equipment –You are responsible for what happens to them and for their possible misuse if not secured or properly controlled think about accidents by others using your tools! Security of your workplace either ring fenced or local access prevention –You need to prevent people entering hazardous areas under your control

11 11 Feb 2009 Facilities Management Health And Safety Induction – Accident reporting Red telephones are located in most buildings- mainly in the lobby areas Dial 888 from any internal telephone. –Campus watch (0) (Mobile) Any accident involving anyone working as part of Facilities Management ‘undertaking’ MUST be reported on an accident report form. –‘Undertaking’ is basically everything we do when at work that is part of our job.

12 12 Feb 2009 Facilities Management Health And Safety Induction - Safe Systems Of Work Drivers must observe the highway code and speed limits – 15mph (25 kph) Suitable protective clothing should be worn when at work and personal protective equipment must be worn in designated areas and as prescribed in Risk Assessments - Hard hats - eye protection - suitable footwear - ear defenders etc All staff, contractors and self-employed must stick to agreed procedures and utilise permits to work as appropriate Contractors MUST register ANY work of an INTRUSIVE nature – via their sponsors – think asbestos and buried services No smoking or playing of radios in or on any University building or vehicle. No parking on any University roads unless actively unloading. I/D badges will be issued by your sponsor and must be worn at all times

13 13 Feb 2009 Facilities Management Health And Safety Induction Safe Systems Of Work – ‘Swiping in & out’ Contractors’ staff must ‘swipe in’ & ‘swipe out’ daily using one of the swipe card readers provided. The computer software will register contractors on or off site. Contractors can nominate one of their team to bring passes and swipe in or out for their colleagues. Specific arrangements should be made and recorded where contractors will be arriving, departing or working outside normal working hours, at weekends, holidays and the like. Access to the campus will be refused outside normal working hours unless specific arrangements have been made, including notifying security.

14 14 Feb 2009 Facilities Management Health And Safety Induction - Basic Rules Think about your own safety and the safety of others before taking any action – consider the knock on effect of your actions and… Try to think about all possible dangers that may be associated with the task you are about to undertake, no matter how unlikely. Isolations; fume cupboards and their effluent, cooling systems! Drilling into services! Accidents often occur because people do not follow work procedures either through neglect or ignorance.

15 15 Feb 2009 Facilities Management Health And Safety Induction - Reporting Please assist in improving general health and safety standards by reporting anything that you consider might pose a significant risk to yours and others Health and Safety such as: - –Blocked emergency exits –Unguarded machinery –Slippery surfaces in circulation areas –Accumulated rubbish –Tripping hazards –Unsecured ladders –Unsafe working platforms –Trailing leads across circulation areas –Bare electric wires …/continued

16 16 Feb 2009 Facilities Management Health And Safety Induction – Reporting (Cont) –Unprotected or unfenced work areas –Unsafe lifting equipment or practices –Lack of or missing eye protection –Untidy work areas –Poor housekeeping –Unprotected overhead working –Excavations with inadequate support or shoring Your reports and comments will be taken on board

17 17 Feb 2009 Facilities Management Health And Safety Induction Special Procedures Special operating procedures and in house guides apply to work on or in the following: - Significant alterations to low voltage electrical systems Confined Spaces and Controlled spaces (E.g. Roofs, sewage chambers, boiler internals, service voids) Excavations Work on gas Working with pesticides Using specialist machinery Working within departments and areas outside of Estate’s Services direct control All substances should have undergone a COSHH assessment and be approved for use on this site

18 18 Feb 2009 Facilities Management Health And Safety Induction - Individual Protection Isolate live services, lock off and prove Post Caution Notices Serial Numbers can be traced to issues. No serial number generally means it is a trades persons ‘personal’ notice. (E.g. maintenance electrician or fitter) CAUTION NOTICE DANGER MEN WORKING ON APPARATUS FM SERVICES SERIAL NUMBER CAUTION NOTICE DANGER MEN WORKING ON APPARATUS FM PROJECTS SERIAL NUMBER

19 19 Feb 2009 Facilities Management Health And Safety Induction – Confined Spaces and Controlled Spaces Access controlled and activities closely managed and monitored in Confined Spaces Controlled spaces (Lower order Confined space) may contain: –Electrical services – three phase –Piped natural and special gases - if its used in industry, its probably been trialled at a University –Contents of LEV should plant break down or ductwork fail. –Pressure systems, heating pipe work, compressed air –Drinking water and storage – legionella and bacteriological contamination

20 20 Feb 2009 Facilities Management Health And Safety Confined Spaces and Controlled Spaces (cont) Controlled spaces (Lower order Confined space) may involve issues such as: -Asbestos – type 2 surveys done (non intrusive) – not type 3 (intrusive) -Physical barriers to access and egress – 5 minutes to get to work area means five minutes or more to escape – think emergency evacuation, fire etc. -X-ray in some areas – well signed and alarmed -Access to buildings and technical areas – key authorities required – hence Contractor’s Risk Assessment & Method Statement will be required

21 21 Feb 2009 Facilities Management Health And Safety Induction – Work at Height and Roofs A written safe system of work must be provided for all roof work. –Two people working –Suitable and sufficient risk assessment and associated method statement. –Facilities Management policy must be followed and they are the ‘duty holder’ controlling access to all roofs. –Operatives must be trained to use any equipment utilised – includes harnesses –Health and safety in roof work (HSG33) is an excellent reference.

22 22 Feb 2009 Facilities Management Health And Safety Induction – Permits/Authorities/Requests To Work/Enter/Access/Isolate Part of FM Safe Systems of Work involving a formal recorded process through which work activities are closely managed. –High voltage electrical systems – work on/near 11000volt U/G Cables and in or on Sub-stationsHigh voltage electrical systems –Significant modification to Low Voltage electrical systems – e.g. shared distribution boards – no live work – think working near cablesLow Voltage electrical systems –Significant Fire Alarm Isolations – ask FM Electricians –Hot work – inside and on building roofs –Excavations > 150 mm (6 inch) - buried services –Pressure systems (heating and compressed air)Pressure systems Heating up to 137 deg Celsius and 5 bar –Confined Spaces, Controlled Areas and roofsConfined Spacesroofs –Asbestos work areas – Licensed Contractors and authorised Direct Labour onlyAsbestos –Work at Height – See detailed guidanceguidance

23 23 Feb 2009 Facilities Management Health And Safety Induction Work in locations not under your control Always report to the person in charge of the area you are about to work in. Ask for details of any significant risk(s). Explain what you are about to do. If in doubt, ask to see any risk assessments pertaining to the area or process you are about to work in/on. ASK for explanations of anything you don’t understand.

24 24 Feb 2009 Facilities Management Health And Safety Induction Waste Management Disposal of waste is the responsibility of the contractor. You must pre-treat and try to recycle as much of your waste as possible. No harmful or polluting substances may be discharged into the drains. In the event that contamination does occur your Nominated University Contact must be informed immediately. Where a project or activity presents a risk of pollution the contractor must show that the risk has been mitigated via a risk assessment. The contractor is not permitted to use any university bins or skips for the disposal of waste associated with the project or activity. If you are in England and your construction project is worth more than £300,000 you must have a site waste management plan (SWMP).

25 25 Feb 2009 Facilities Management Health And Safety Induction Waste Management Environmental Protection Act 1990 It is your responsibility, –to ensure that your waste is disposed of by a licensed carrier holding a current licence and –that you complete a transfer note when handing any waste to a carrier. Hazardous Waste Regulations, 2005 Where a project or activity produces Hazardous Waste it is the responsibility of the contractor to dispose of the waste. – The contractor will in this instance use their own SIC code as producer and request the university premise code for disposal. – A consignment note should be completed when handing waste to a carrier. SIC = Standard Industrial Classification code number Hazardous waste as defined by the Hazardous Waste Regulations, 2005

26 26 Feb 2009 Facilities Management Health And Safety Induction Waste Management The Landfill Directive sets out the general conditions for the landfilling of waste with the aim of minimising the impact of landfill on the environment and to encourage waste minimisation and recycling. –The landfilling of gypsum and other high sulphate bearing wastes with biodegradable waste has been prohibited in England and Wales since July –You must try to separate the gypsum-based material from other wastes so that it can then be either recycled / reused or can be disposed of properly at a landfill site. –You must not deliberately mix gypsum waste with other construction and demolition waste at a waste transfer facility.

27 27 Feb 2009 Thank You Any questions? –Your University Sponsor –FM Helpdesk 2121 –Emergencies 888 –Security (routine) ( ) 2141 –See handbook for more contacts


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