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Electronic Filing System Proposal Texas Ethics Commission January 31, 2013 Texas Ethics Commission January 31, 2013.

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Presentation on theme: "Electronic Filing System Proposal Texas Ethics Commission January 31, 2013 Texas Ethics Commission January 31, 2013."— Presentation transcript:

1 Electronic Filing System Proposal Texas Ethics Commission January 31, 2013 Texas Ethics Commission January 31, 2013

2 Purpose of Presentation Familiarize Commission, Legislative Staff and Public with Current Needs and Proposal for a New Electronic Filing System 2

3 Background This a “System” Can’t Get it “Off-the-Shelf” Ethics Commissions and Laws Vary Significantly State To State DIR Assistance Estimates Ranged up to $6.2 Million 3

4 What is the Desired Goal? One Integrated Filing Platform Robust Data Administration Intuitive Filing for All Filers Streamlined Software Maintenance * TEC maintains the system Own our Software Efficiency = Cost Savings 4

5 What Do We Have Now? Electronic Filing Programs and the Platforms They Run On Campaign Finance TX-CFS Microsoft Platforms only: XP, Vista, Windows 7, Windows 8 Visual Basic 6 Purchased from NIC – GA 2000 Modified for the State of Texas in Webfiler Platform independent Browser limitations Developed in-house 2007 Coldfusion, Java, HTML, PHP 5

6 What Do We Have Now? Electronic Filing Programs and the Platforms They Run On Lobby TX-LFS Microsoft Platforms only: XP, Vista, Windows 7, Windows 8 Visual Basic 6 Developed in-house modeled after TX-CFS 6

7 What Do We Have Now? Electronic Filing Programs and the Platforms They Run On Personal Financial Statement (PFS) PFS Software Microsoft Platforms only: XP, Vista, Windows 7, Windows 8 Visual Basic 6 Developed in-house 2009 – modeled after TX-CFS Stores data on local PC No electronic filing capability Fillable PDF forms No data storage on local PC No electronic filing capability 7

8 What Do We Have Now? Electronic Filing Programs and the Platforms They Run On Agency Management System (AMS) TEC front end access tool to manage filer records Microsoft Platforms only: XP, Windows 7 Visual Basic 6 Written by NIC specifically for TEC – GA

9 What Do We Have Now? Databases Oracle 10g Stores filer raw data Disjointed tables – adhoc MySQL Stores website search data Excel spreadsheets 9

10 What Do We Have Now? Hardware Windows PCs – front end Unix servers – backend 10

11 What Do We Have Now? State of current system Functional – it currently works Difficult to maintain Software – aging programs State of Texas programs are entering end-of-life Visual Basic Programming language is deprecated Microsoft no longer supports the development platform Windows 8 is likely the last platform for required run-time libraries Hardware – aging servers Oracle server - end of life 11

12 What We Want Electronic Filing Programs and the Platforms on Which They Will Run Integrated System Client filing applications Platform independent Web based Mobile Intuitive guidance for the filer (think TurboTax) Pleasant user experience Comprehensive internal management tools Robust data management Financial accounting system Comprehensive, flexible reporting capabilities 12

13 What We Want Database Oracle 11g Well planned tables Financial accounting system Hardware - backend Current TEC Linux servers New Linux servers 13

14 What We Want New Electronic Filing System Use Cases Filers: DFS: 14

15 How Rolling Reporting Fits In Vendors’ Estimates Accounted for Possibility of Rolling Reporting At the Discretion of the Legislature 15

16 Current Electronic Filing System Proposal $3.5 Million Custom Software Electronic Filing System: * Campaign Finance * Lobby * Personal Financial Statements * Database * Front end management tools 16

17 Status of Current Proposal Proposed in TEC Legislative Appropriations Request (LAR) Upgraded Technology is Recommended by Sunset Commission 17

18 Steps We’ll Take if Proposal is Adopted Contract Out Statement of Work Let the Project Out for Bid (DBITS) - Deliverables-Based IT Services Contract for Project Work closely with Vendor Providing Oversight, Resources and Expertise until Completion We Maintain the System 18

19 Estimated Time Frame Until Completion 1.5 to 2 years May Be Impacted By: * New Laws * Additional/Less Requirements * Lack of Sufficient Funding etc... 19

20 Conclusion Summary * Now is the Time *... very, very difficult * Quality Staff (We are the Experts) Questions? 20


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