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Slide 1 Glendale Housing Authority Housing Choice Voucher Waiting List Overview.

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Presentation on theme: "Slide 1 Glendale Housing Authority Housing Choice Voucher Waiting List Overview."— Presentation transcript:

1 Slide 1 Glendale Housing Authority Housing Choice Voucher Waiting List Overview

2 Slide 2 Glendale Housing Authority Historical Overview Historical Overview Selection Process Selection Process Processing & Managing Processing & Managing Current Status Current Status Safeguards Safeguards Public Awareness Public Awareness Impediments Impediments Additional Housing Authority Efforts Additional Housing Authority Efforts Possible Strategies Possible Strategies

3 Slide 3 Glendale Housing Authority Glendale Housing Authority 4 th Largest Housing Choice Voucher program in L.A. County 4 th Largest Housing Choice Voucher program in L.A. County Federally Funded subsidy program Federally Funded subsidy program 1592 HUD-authorized vouchers 1592 HUD-authorized vouchers Administer an additional 1485 Incoming Portable families Administer an additional 1485 Incoming Portable families

4 Slide 4 Historical Overview Pre-1989 Pre-1989 –Accepted applications over-the-counter –Opened WL –Only one preference (resident) –First come, first serve

5 Slide 5 Historical Overview Creation of 2001 WL Creation of 2001 WL –Previous list dropped to 100 applicants –In 1999, Housing Authority approved Section 8 HCV Open Enrollment Plan establishing a system for processing applicants and new preferences

6 Slide 6 Historical Overview WL Objectives WL Objectives –Replenish pool of applicants –Minimize disruption of services to current owners and tenants –Promote open, equitable and convenient application access to applicants

7 Slide 7 Historical Overview WL Objectives WL Objectives –Preference Points establish the following : Serve greatest community needs Serve greatest community needs Provide clear delineation of levels of need Provide clear delineation of levels of need Provide a fair and reasonable system of waiting list management Provide a fair and reasonable system of waiting list management

8 Slide 8 Historical Overview List of Preference & Point Categories: List of Preference & Point Categories: –Displaced by Government Action (12pts) –Homeless living shelters including Domestic Violence (12pts) –Victims of hate crime, retaliation or witness relocation (12pts) –US Veterans (6 pts)

9 Slide 9 Historical Overview List of Preferences & Point Category (1pt each) List of Preferences & Point Category (1pt each) – Extremely low income – Elderly single persons over age of 62 – Households with disabled members – Residents who live or work in Glendale – Working families or unable to work due to age or disability Cumulative Preference Point Totals based on information listed on application Cumulative Preference Point Totals based on information listed on application

10 Slide 10 Selection Process How GHA met WL objectives How GHA met WL objectives –Through RFP, GHA secured third party clearing house (Willdan Corporation) to handle intake, data processing and quality control –In January 2001, two-week enrollment period completed –Applications distributed via local newspapers, community centers, GTV6, and 800 number –12,553 valid applications received using a new system

11 Slide 11 Selection Process Placement on WL Placement on WL –Each application assigned a random lottery identification number by computer system (in place of announcing names) –Each application assigned to WL by a two-step computerized sorting process Assigned random lottery selection order number (serves as tie breaker) Assigned random lottery selection order number (serves as tie breaker) Preference points (buckets) Preference points (buckets)

12 Slide 12 Example of WL Sorting Process (Step 1) Example of WL Sorting Process (Step 1)

13 Slide 13 Example of WL Sorting Process (Step 2) Example of WL Sorting Process (Step 2)

14 Slide 14 Processing and Managing WL WL Activities WL Activities –Applicants required to report changes in income, address, etc.. which may in turn affect WL position –Purging of the WL Periodic updates mailed to Applicants to gauge interest, update preferences, and keep list as current as possible Periodic updates mailed to Applicants to gauge interest, update preferences, and keep list as current as possible Conducted on monthly basis (200 mailers) Conducted on monthly basis (200 mailers)

15 Slide 15 Processing and Managing WL WL Procedures WL Procedures –Each applicant’s preference points verified at the time that application is pulled from WL –Qualified applicants move towards next step of voucher issuance; unqualified applicants removed or replaced on WL according to correct number of preference points –All applicants subject to HUD screening and eligibility policies

16 Slide 16 Current Status of WL Voucher Turnover/Vacancies Voucher Turnover/Vacancies –Average Monthly turnover rate 5 vouchers per month 5 vouchers per month –Vacancies occur due to: Tenant termination (self sufficiency or voluntary withdrawal) Tenant termination (self sufficiency or voluntary withdrawal) PHA termination (fraud, noncompliance or death) PHA termination (fraud, noncompliance or death)

17 Slide 17 Current Status of WL 5,768 applicants on list 5,768 applicants on list 5 preference points being served (less than 20 individuals who claim 5 points remain) 5 preference points being served (less than 20 individuals who claim 5 points remain)

18 Slide 18 Safeguards for WL Internal Controls Internal Controls –Security 32 Housing employees, only one with rights to make changes to WL 32 Housing employees, only one with rights to make changes to WL Software system (Elite) Software system (Elite) Internal auditing (IT reports) Internal auditing (IT reports) Applications under lock and key Applications under lock and key –Monitoring All applications monitored for selection and accuracy on three levels (admin, advisor, supervisor) All applications monitored for selection and accuracy on three levels (admin, advisor, supervisor) Randomly assigned case management Randomly assigned case management

19 Slide 19 Public Awareness Portables Portables –Glendale residents are being issued vouchers through other PHA’s No person can influence placement on WL No person can influence placement on WL Fraud (all claims investigated) Fraud (all claims investigated)

20 Slide 20 Impediments to WL Instability of federal revenue streams Instability of federal revenue streams Federal actions (recaptures) Federal actions (recaptures) Decreases in tenant income results in increases in HAP Decreases in tenant income results in increases in HAP Takes time to take corrective action when implementing strategies Takes time to take corrective action when implementing strategies Manage shortfalls through attrition (most recently through reserves) Manage shortfalls through attrition (most recently through reserves)

21 Slide 21 Additional HA Efforts Apply for additional vouchers through NOFA’s Apply for additional vouchers through NOFA’s Non-elderly disabled (Lanterman Regional Center) Non-elderly disabled (Lanterman Regional Center) VASH VASH Market Affordable Housing projects to WL applicants i.e. Market Affordable Housing projects to WL applicants i.e. –Casa de La Paloma –Vassar City Lights Cost Saving strategies Cost Saving strategies –Voucher payment standards & subsidy standards

22 Slide 22 Possible Strategies Hire 3 rd party agency to purge WL at one time Hire 3 rd party agency to purge WL at one time + Possibly decrease # of applicants on WL - Possibly cause massive “preference” movement on waiting list Criminal record check on all current participants (above and beyond HUD requirements) Criminal record check on all current participants (above and beyond HUD requirements) + Free up budget and possibly vouchers for eligible applicants - Administratively could trigger large number of informal hearings resulting in financial burden Ask “targeted” households to voluntarily withdraw from WL Ask “targeted” households to voluntarily withdraw from WL


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