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FRC Team Sustainability Workshop Steven Wright Steve Burke FIRST Team 1983.

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Presentation on theme: "FRC Team Sustainability Workshop Steven Wright Steve Burke FIRST Team 1983."— Presentation transcript:

1 FRC Team Sustainability Workshop Steven Wright Steve Burke FIRST Team 1983

2 Introduction5 min Resources5 min Who does what5 min Sustaining the Organization5 min Q&A35 min FRC Sustainability Workshop Agenda

3 FRC Sustainability Workshop What is FRC Team Sustainability? It’s intended to be a challenge: “…a project too big, in a time too short, with a budget too small, and a team too large.” – Woody Flowers Challenge: keeping it fun? Solution : Acquire and maintain the necessary resources

4 FRC Sustainability Workshop What are resources? People/ Volunteers Parents, faculty, students, mentors Sponsors Money Grants, awards Donations, gift matching, Fundraising - Outreach Team fees Facilities and Engineering Skills Rooms Equipment Expertise Tools Money People / Volunteers People / Volunteers Facilities & Engineering Skills Facilities & Engineering Skills

5 FRC Sustainability Workshop How to attract resources Use the force: Student Inspiralation Engage – “That looks fun” Inspire – “I want to do that too” Motivate – “I can do that” Confidence – “I know how to do it” Impact – “I can show others”

6 FRC Sustainability Workshop How to attract resources Use the force: Student Inspiralation Motivate Team: -Other students -Parents -Faculty -Volunteers Money People / Volunteers People / Volunteers Facilities & Engineering Skills Facilities & Engineering Skills

7 Facilities & Engineering Skills Facilities & Engineering Skills People / Volunteers People / Volunteers Money FRC Sustainability Workshop Who provides what? Fees Materials Fab Space Machining Tools Meeting Space Grants Fundraisers Parent/ Volunteers Skilled Participants: Mentors/Stude nts Organization/ Authority Industry Sponsorships Training: OJT/ Workshops/ Industry School/Church / Business/ Lodge/ Homeowner Non Profit Status Students Faculty Mentors Needs: Resources/Skills Who provides

8 FRC Sustainability Workshop What is the key to sustainability? Parents and Volunteers are the key Parents, -Parents influence schools, PTSA -Have industry contacts -Most creditable Volunteers -Usually parents, also can be faculty, students or mentors -Have industry contacts People / Volunteers People / Volunteers

9 FRC Sustainability Workshop Students vs. Mentors Where do you draw the line? Funding, treasury, grant applications, non-profit status Design calculations, finalize design/troubleshooting Leadership/focus Student obstacles Mentors / Volunteers help overcome obstacles What students can do Design by similarity, be creative Bring excitement, demonstrate student involvement Define team objectives, represent sub- teams Learn, experience, build, perform

10 FRC Sustainability Workshop What is the key to Volunteerism? Five Basics: Make your volunteers feel welcome: 1. Be accessible/approachable: 2. Have a structure they understand & can see themselves in it 3. Open dialogue, decisions are transparent 4. Show appreciation for their time 5. Trust to help each other show the value and create opportunities for them to be engaged and inspired

11 FRC Sustainability Workshop What is the key to Volunteerism? A Basic Leadership Team Structure LEAD MENTOR LEAD MENTOR PARENT COORDIN- ATOR COACH LEAD ENGINEER LEAD ENGINEER TOGETHER THEY Provide Focus and Direction Direct policies and actions Efficient decision process Effective communications Address feedback

12 FRC Sustainability Workshop What is the key to Volunteerism? The basics: Parent meetings Leadership briefs on status - Demonstrate actions are taken and accomplishments are realized - Openly discuss policies - Emphasize parent involvement Leaders must openly show appreciation to volunteers Forum for feedback - Encourage parent/volunteer engagement Difficult issues: resolve off-line and report back in parent meeting Parents feel engaged - They network with others breaking down barriers to volunteerism Their concerns are addressed COACH LEAD MENTOR LEAD MENTOR PARENT COORDIN- ATOR

13 FRC Sustainability Workshop What is the key to Volunteerism? The basics: Parent meetings “Inspiralation” of the parents Provide volunteer opportunities =CONFIDENCE AND IMPACT Student briefings = HIGH VALUE (WHY WE ARE HERE) Treasurer Briefings = TRANSPARENCY, IMPACT MEASURES Money People / Volunteers People / Volunteers Facilities & Engineering Skills Facilities & Engineering Skills

14 FRC Sustainability Workshop What is the key to Volunteerism? The basics: Parent meetings (cont’d) Be brief Do not waste parents time ! Set agenda, touch core areas (all three) Allow time to socialize at the start and end Capture agreements and take actions for next meeting Encourage parent feedback, if necessary differ to after the meeting For major events create sub teams to manage and meet Money People / Volunteer s People / Volunteer s Facilities & Engineer- ing Skills Facilities & Engineer- ing Skills

15 FRC Sustainability Workshop What is the key to Volunteerism? The basics: Treasurer Assures sponsors that money is being handled properly Efficient reimbursement process reduces barriers to volunteerism Facilitate interface with 401.3(c) non-profit organization Money

16 FRC Sustainability Workshop Other Challenges? School/Admin/Community Support Parent understanding and support - Impact on student future; + Personal experience + Understanding of STEM career options + Improved scholarship opportunities Leads to Principle/School board/Community support Social Suicide/Time commitment De-emphasize social dependencies - Pre-freshman awareness - Greater focus on STEM objectives - Parent support Personal accomplishment Fun Facilities & Engineering Skills Facilities & Engineering Skills

17 FRC Sustainability Workshop Outreach Efforts Use your robot as an ambassador off the field Make FIRST even more fun Improve volunteer commitment Have a “community outreach” story to tell and finding ways to tell it makes the team stronger

18 Q&A FRC Sustainability Workshop Dialogue and Q&A

19 FRC Sustainability Workshop Contact Information FIRST Website - FIRST Washington – FIRST Wiki - FIRST forums – Events/Teams – Chief Delphi – Non Engineer Mentor Organization – Skunkworks 1983 Team Website – skunkworks1983.com Gary Miller, Skunkworks Robotics; Steve Burke, Skunkworks Robotics; Steven Wright, Skunkworks Robotics; Robert Steele, Coach Skunkworks Robotics;


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