Presentation on theme: "PR1 & PR2 General financial findings D-Air Study visit 22 – 23 April 2013, Paris."— Presentation transcript:
PR1 & PR2 General financial findings D-Air Study visit 22 – 23 April 2013, Paris
Project Management & Financial Guide adapted – new version on Changes: 1. signed FLC documents: copies instead of original versions; 2. contact persons have been added. Guidelines for each reporting period – please read them !!! 1. The PMFG consist more general info, but 2. The guidelines consist of tailor made information for each PR DOCUMENTS:
"External expertise and services" budget line »Requires special attention from all on reporting procedure – how do you report these costs in your PR; »Read carefully the internal Excel document budget tool - page dedicated to External Expertise for each component – there you have all the activities per partner, per component with amounts which are to be contracted; »’'Deviations": in case partners foresee External Expertise costs which were not originally planned to carry the project activities, they should inform the LP beforehand in order to get its approval and then ”contract&pay" the service. to avoid un-eligible costs to smooth the internal financial management of the project to monitor the flexibility rules (10%, 20%).
"External expertise and services" List of Expenditures: provide sufficient explanation when filling in the External expertise and services budget line Examples:
Reporting deadlines Please bear in mind the reporting deadlines (1st of September & 1st of March)for receiving the FLC documents; In some cases, delays can be accepted; JTS is always informed about delays and we need its acceptance; We cannot be late each report; so far every report was submitted with delay
Under-spending CP2 – please book hours and spend the budget you have; use properly the time to carry out the corresponding activities – Newsletter (3x); – Thematic events participation (LP/ARC/Swedavia/El Prat); – 3 press releases and press conferences – study visits; – 1 press release and 1 press conference – mid-term event (postponed to PR4); – 1 article