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Human Resources UMKC Position Management January 2009 Presented by: Jane Allen Sr. HR Specialist Classification & Compensation.

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Presentation on theme: "Human Resources UMKC Position Management January 2009 Presented by: Jane Allen Sr. HR Specialist Classification & Compensation."— Presentation transcript:

1 Human Resources UMKC Position Management January 2009 Presented by: Jane Allen Sr. HR Specialist Classification & Compensation

2 Human Resources What is Position Management? Position Management is a management tool that defines staffing by position rather than by employee.  Create and track position data, status, and history  Links positions to department and supervisor  Links employees to the position Manager ( ) Supervisor ( ) Supervisor ( ) Supervisor ( )

3 Human Resources What is Position Management?  Position Management Number (000XXXXX) identifies a particular job, whether vacant or filled, active or inactive, with a department and supervisor (reports to).  HR is assigning all jobs (Academic, Administrative, and Student) to PS Position numbers.  HR is also cleaning up existing position numbers so that only viable positions are in active status.

4 Human Resources Benefits of Position Management Ability to track positions by status – active, vacant, and filled. Allows managers to view the overall departmental structure (organization planning). Provides HR with a tool to more effectively assess equity. Provides for history of a position (i.e., reclassification or academic career progression.) Implementation of other PS Modules like Time and Labor

5 Human Resources Changes in Position Management Guidelines All positions at UMKC will be assigned to a position number. Position numbers will be assigned as follows:  Change: All positions will be assigned a unique position number with a head count of one (one-to-one relationship).  Change: Temporary and Student positions will no longer be issued group position numbers effective immediately. ( Exception: Medical Residents)  Change: Existing group positions will be ‘ungrouped’ and each headcount will be assigned a unique position number.

6 Human Resources Changes in Position Management Process Changes  Academic Positions Vacant or New Positions: typically only requires submission of a Position Management Action Form (PMAF), and HR will enter the position changes. Filled Positions: will require the PMAF and PAF. {Note: A change of Job Code may require changing the 6-digit account code.}  Administrative Positions New positions continue to require a PCQ. Vacant positions may require a PCQ if the position is inactive or title changes are required.

7 Human Resources Finding Position Data in PeopleSoft HR Facilitators have the ability to access the following data in Position Management:  Vacant active positions (Example: Do I have an existing position number job code XXXX?)  Details of a Position  Position History

8 Human Resources How do I find my information in PS? What vacant positions do I have in my department? Organizational Development > Position Management > Review Position/Budget Info

9 Human Resources How do I find my information in PS? Active Vacant Positions by HR Dept ID Organizational Development >Position Management > Review Position/Budget Info > Vacant Budgeted Positions

10 Human Resources How do I find my information in PS? Is there a vacant position I can apply to a Request to Fill? Organizational Development >Review Positions/Budget Info>Vacant Budgeted Positions

11 Human Resources How do I find my information in PS? Position Details Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

12 Human Resources How do I find my information in PS? Position Details Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

13 Human Resources How do I find my information in PS? View Position History Organizational Development > Maintain Positions/Budgets >Review Positions/Budget Info> Position History

14 Human Resources How do I find my information in PS? Finding the Position Number in Job Data Workforce Administration >Job Information > Job Data

15 Human Resources How do I find my information in PS? Finding the Supervisor’s Position Number in Job Data Workforce Administration >Job Information > Job Data

16 Human Resources How do I find my information in PS? The Personnel Action Form (PAF)

17 Human Resources For more questions regarding Position Management, please contact: Jane Allen Sr. HR Specialist – Compensation x6670 Questions


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