Presentation on theme: "CERTIFIED GUIDING LION PROGRAM"— Presentation transcript:
1CERTIFIED GUIDING LION PROGRAM A Course for Success
2Certified Guiding Lion Program Objectives Help the club determine its mission and purposeImprove retention of membersAssimilate new club members into LionsImprove relationship between sponsoring club and new clubExtend support system for longer period of timeImprove the knowledge of the Guiding Lion
3Why is Training Needed?Better understand your role as a Guiding LionDevelop a club officer training planDevelop a Club Officer Mentor TeamProvide tools to help the new club officers managetheir clubLocate the resources available to you and the new club
4The Certified Guiding Lion may be the single most important factor to the success of a new club. But to be successful, the Guiding Lion must commit the time to conduct training, attend meetings and support the development of club officers (and potential club officers).
5THE CERTIFICATION PROCESS Complete CourseMeet with DG orDistrict or Multiple DistrictGLT CoordinatorSend the completedCompletion VerificationForm and Test forCertified Guiding Lionsto LCI HeadquartersLCI mails certificate to you
6Receiving the Presidential Certified Guiding Lion Award
7After receiving certification Certified Guiding Lion must complete a successful two-year term, which includes:Successfully complete this revised courseSubmit Quarterly ReportsAttend New Club MeetingsNo change in club officers without acceptable causeNew Club has a net membership growthNew Club Conducts Service & Fundraising ActivitiesNew Club Participates in District ActivitiesNew Club Officers and Members Visit Other ClubsNew Club Officers confirm that the Guiding Lion assisted with theclubs development.New Club Remains in Good Standing
8Certified Guiding Lion Program Design Section One: Skills of a Successful Guiding LionSection Two: Getting off to a Good Start – Become and Information ExpertSection Three: Develop a Club Officer Mentor TeamSection Four: Design Club Officer TrainingSection Five: Guiding Lion ResourcesSection Six: Club RebuildingCan be taken as a correspondence course or with a group
9By this time, you should have completed Course WorkbookBy this time, you should have completedthe Certified Guiding Lion Workbook
10As part of the pre-assignment, you should have reviewed: Leadership Resource Center – Club Officer OrientationClub Resource CenterMyLCI SiteKey PublicationsStandard Form Constitution and Bylaws (LA-2)Club Officers Manual (LA-15)Orientation Guide (ME-13)Charter Night Planning Guide (TK-26)Club Membership Chairperson’s Manual (ME-44)Making it Happen, Guide to Project Development (TK-10)Community Needs Assessment (MK-9)Local Materials
11Section One: Skills of a Successful Guiding Lion
12Page 6 The Certified Guiding Lion Workbook EXERCISE 1Page 6 The Certified Guiding Lion WorkbookSkills of a Successful Guiding LionTable Discussion:What are the skills needed to be an effective Guiding Lion?Which skills do you possess?Which skills should you improve?Discuss with your table and determine as a group the top 5 skills
13Six Elements of a Successful Club The club members have conducted services projects that are meaningful to them.The club has achieved a net growth in membership and involves new members in meaningful activities quickly.The club communicates effectively with the members and the public.Meetings are held regularly and are meaningful and positive.Club Officers participate in zone and district leadership training.The club is in good standing and reports regularly.
17Section Two: Getting Off to a Good Start Become an Information Expert
18Get Off to a Good Start – Become an Information Expert! Leadership Development Sectionof the Member CenterOrganized under Training MaterialsClub Officer Orientation On-Line CourseClub President CourseClub Secretary CourseClub Treasurer Course
19EXERCISE 2Page 8 The Certified Guiding Lion WorkbookKey Points to include in your TrainingWhat are the key concepts from the on-line Club Officer Orientation that should be shared with the new club officers?What should be shared with the President?What should be shared with the Club Secretary?What should be shared with the Club Treasurer?Are there other on-line courses that would be helpful?
20Get Off to a Good Start – Become an Information Expert! Club Resource Center atThis webpage includes links to the following:Access to the Club Resource Center to downloadfrequently used forms, publications and information.PR Tools to help communicate the club’s activitiesHelpful resources you can use to sponsor a Leo Club.Finance information you need to manage club funds.Strategies you can use to strengthen membership.A free E-Clubhouse Web site for your new Lions club
21EXERCISE 3Page 9 The Certified Guiding Lion WorkbookImportant Materials in the Club Resource CenterWhat are the most important materials in the Club Resource Center that are useful to promote excellence in club management?What should be shared with the President?What should be shared with the Club Secretary?What should be shared with the Club Treasurer?What other materials would be helpful?
22Get Off to a Good Start – Become an Information Expert! MyLCI SiteMyLCI is used by club and district officers to report member changes, meeting times and more. There are a number of videos that can be accessed on the left side of the site’s home page to provide assistance.Logon and RegistrationIntroduction of MyLCINavigating the MyLCI website
23EXERCISE 4Page 9 The Certified Guiding Lion WorkbookMyLCI Site Materials and FunctionsBefore the class become familiar with the site and the process for submitting reportsMake sure the Secretaries' Mentor (mentioned later in the training) is fully aware of the process of reporting and the information that is available.
24Get Off to a Good Start – Become an Information Expert! Key PublicationsStandard Form Lions Club Constitution and Bylaws (LA-2)Club Officer’s Manual (LA-15)Orientation Guide (ME-13)Charter Night Planning Guide (TK-26)Club Membership Chairperson’s Manual (ME-44)Making It Happen Guide to Club Project Development (TK-10)Community Needs Assessment (MK-9)This material will be referred to later as we coverthe officer training sessions in greater detail
25Section Three: Develop a Club Officer Mentor Team
26Develop a Club Officer Mentor Team Two Certified Guiding LionsDistrict Governor TeamZone ChairpersonsClub Officer Mentors
27Page 11 The Certified Guiding Lion Workbook EXERCISE 5Page 11 The Certified Guiding Lion WorkbookDevelop Your Club Mentor TeamIdentify individuals who serve in the following roles and discuss their main responsibility to the new club:District Governor Team:District Governor First Vice District Governor Second Vice District GovernorZone ChairpersonsRegion Chairpersons (if applicable)
28Develop a Club Officer Mentor Team Club Officer Mentor: Pairing new officers with outstanding examples!Checklist designed to facilitate trainingClub President Mentor ChecklistClub Secretary ChecklistClub Treasurer ChecklistClubMembership Chair ChairChecklist
29Page 12 The Certified Guiding Lion Workbook EXERCISE 5 (continued)Page 12 The Certified Guiding Lion WorkbookDevelop Your Club Mentor TeamIdentify individuals who are qualified to serve in the following roles and discuss their main responsibility to the new club:Club Officer Mentors: Club President MentorClub Secretary Mentor Club Treasurer MentorClub Membership Chair MentorClub Mentors should be currently serving in the position
31EACH SESSION SHOULD LAST APPROXIMATELY 60 MINUTES Club Officer Training OutlineDivided into four sessions, focused on the initial keys to success:Session One– Introduction to Lions Clubs International, Club Responsibilities, the Charter Night Ceremony, Club Officer Mentor Team.Session Two – Club Officer Responsibility and Initiating Meaningful ProjectsSession Three – The importance of Recruitment and Retention and Developing a Recruiting PlanSession Four – Hosting Productive and Meaningful MeetingsEACH SESSION SHOULD LAST APPROXIMATELY 60 MINUTES
32Training Session OneIntroduction to Lions Clubs International (12 minutes)Club Responsibilities (23 minutes)Charter Night Ceremony (15 minutes)Club Officer Mentor Team (10 minutes)
33Introduction to Lions Clubs International (12 minutes) Resource: Orientation Guide Orientation Guide Includes:History of Lions Club InternationalStructure of the Club, Zone, Region etc.Zone and district level positions and how they can assistthe clubSupport from the International Association – Training available,e-clubhouse and other programs that might be helpful.International service projectsReaffirm that each club is autonomous.
34Understanding Club Responsibilities (23 minutes) Resource: Standard Form Club Constitution and BylawsWhile some materials are included in the Orientation Guide, the Constitution and By-laws includes:Purposes, motto, etc.Membership eligibility and types of MembershipsOverview of Officer Responsibilities and the Board ofDirectorsFees and DuesManaging FundsMeetings and quorumsElections and filling vacancies
35Charter Night Checklist How to organize an effective committee Organize Charter Night (15 minutes) Resource: Charter Night Planning GuideThe Charter Night Planning Guide includes many helpful tips for organizing the charter celebration including:Charter Night ChecklistHow to organize an effective committeeRoom layout and diagramsSample letters and announcementsSample speechesNote that the sponsoring club, and the district, should offer assistance to help the new club organize the event
36Club Officer Mentor Team (10 minutes) Resource: Club Officer Mentor Checklists Introduce the club officers to their Club Officer MentorsEach officer should be assigned a mentor who iscurrently fulfilling the same officer roleThe Mentor should be experienced, available and ableto communicate/train the new officer effectivelyProvide each pair a copy of their respective checklistAsk them to meet with their mentor to go through thechecklist prior to the next training session
37Page 15 Certified Guiding Workbook EXERCISE 6Page 15 Certified Guiding WorkbookTraining Session One:Training Session One is an overview of LCI, why is that important?What do you consider the three most important objectives of the first training session?
39Club Officer Responsibilities (20 minutes) Resource: Club Officer Manual and on-line training The Club Officer Manual can help new officers plan their term and provides general information on the clubs daily operations with information such as:Setting goalsManaging club activities through the yearRecord keepingTransitioning to the next teamJob specific information can be found in the Leadership Resource Center under training materials and then Club Officer Orientation. Refer them to the site. Their mentor should be covering the details specific to their position with them on an on-going basis.
40Initiating Meaningful Projects (30 minutes) Resource: Making it Happen Meaningful Projects are key to the health and sustainability of new clubs. “Making It Happen” guides the new club members through four key steps:Identify potential projectsDevelop a task force (and involve interested members)Conduct research (and identify the members you need)Determine action steps needed to implement the plan
41Follow-up Mentor Training (10 minutes) At the end of the session check to make sure that each officer is receiving sufficient support and training from their Mentor.Ask the officers if they are having any challenges or questions.If needed, replace the mentor
42Page 17 Certified Guiding Lion Workbook EXERCISE 7Page 17 Certified Guiding Lion WorkbookReference Material: Making it Happen –Guide to Club Project DevelopmentTraining Session Two:Training Session Two is more focused on the roles and responsibilities of the club.What do you consider the three most important objectives of the second session?
43Training Session Three The Importance of Recruitment and Retention anddeveloping an ongoing Membership Plan. (45 minutes)Follow-up Mentor training (15 minutes)
44Creating a Membership Recruiting Plan (45 minutes) Resource: Club Membership Chairperson’s Guide The Club Membership Chairperson’s Guide has information that can help a new club design an ongoing membership plan.Designed to be given directly to Membership ChairIncludes timelines and program ideasLists the membership information available from LCIDesigned to help the club develop a planTake a few minutes (longer if needed) to discuss and plan how new members may be recruited.
45Page 19 Certified Guiding Lion Workbook EXERCISE 8Page 19 Certified Guiding Lion WorkbookReference Material: Membership Chair ManualCREATING A MEMBERSHIP RECRUITING PLANDescribe successful ideas for recruiting new members that you would share with the new club officers.
46Follow-up Mentor Training (again!) At the end of the session check to make sure that each officer is receiving sufficient support and training from their Mentor.Ask the officers if they are having any challenges or questions.If needed, replace the mentor
47Training Session FourCustomized and Meaningful Meetings (20 minutes, ifneeded)How to Increase Attendance at Meetings (20 minutes, ifContinue to follow-up Mentor training
48Customized and Meaningful Meetings Resource: “Your Club Your Way” and “Meeting Management” “Your Club, Your Way” helps to design a meeting format that best suits the new club’s membership.Club officers may also be referred to “Meeting Management”, an on-line course in the Leadership Development section of the LCI web site.Discuss ways the meetings can be positive, effective and how to increase attendance at meetings. The officers should set up a plan. Usually, the president is in charge of effective meeting management and the membership chair is in charge of increasing attendance.
49Increasing Meeting Attendance If meeting attendance is not increasing, discuss ways to boost meetings attendance. The list in the workbook includes.Make sure the meeting date, time and location meets your members and your potential member’s needs Send invitations to current and potential members noting the activities that will take place Make personal calls to invite current and potential members to the meetings who may need additional encouragement. Tell them how their support is needed by the club and by the community. Invite an interesting and relevant speaker to each general meeting to give members and potential members a reason to attend. Make sure each member who attends the meeting is involved in a project that is meaningful to them.
50Page 21 Certified Guiding Lion Workbook EXERCISE 9Page 21 Certified Guiding Lion WorkbookPOSITIVE AND PRODUCTIVE MEETINGSWhat elements are key to a positive and productive meeting?What can be done to increase attendance?
51Future Guidance and Training As Guiding Lion, meet with the club officers to make sure they are striving to achieve club success by focusing on the Six Elements of a Successful Club.Address the weak areas as needed with the material covered. If you run into a challenging situation, contact the Certified Guiding Lion Hotline at or by at for additional guidance and support.
52Six Elements of a Successful Club The club members have conducted services projects that are meaningful to them.The club has achieved a net growth in membership and involves new members in meaningful activities quickly.The club communicates effectively with the members and the public.Meetings are held regularly and are meaningful and positive.Club Officers participate in zone and district leadership training.The club is in good standing and reports regularly.
54ReportsClub Health Assessment – measures the progress of the club in the area of membership gain/loss, reporting, payment of dues and balances and donations made to LCIFQuarterly Report – The report completed by the Guiding Lion and given to the District Team and LCI to report the progress made by the club.
55TOOLS TO HELP NEW CLUB BECOME SELF RELIANT Club Officer Training Checklist – to ensure the information has been shared and effectively communicated to the new club officersTransition to Independence – A checklist to gauge the club’s progress as the club becomes more self reliant.
58Refer to the Assessment Form for this section Rebuilding Existing ClubsHow can the CGL strategy be used to help existing clubs?Many of the techniques and strategies mentioned in this course may also be applied to club rebuilding.The challenge is to identify the club’s needs so that the training and support can be tailored accordingly.Refer to the Assessment Form for this section
59The assessment reviews: Officer understanding of club responsibilities Certified Guiding Lion Rebuilding AssessmentIdentifies club operations that need improvement so the CGL can tailor support to meet the club’s needs.The assessment reviews:Officer understanding of club responsibilitiesOfficer understanding of their specific rolesLevel of passion for current service projectsInternal club communication and public relationsClub meeting satisfactionAbility to recruit and retain membersDistrict supportNeed for overall leadership development
60Do the officers understand the general responsibilities of their club? Understanding Club ResponsibilitiesThis section is for club officers who are new to our association and can be skipped if they are existing Lions.Questions:Is there a general knowledge of LCI’s structure, objectives and history?Do the officers understand the general responsibilities of their club?If the officers are new to Lions, review Training Session One on page 13 of the Certified Guiding Lion Workbook.
61Are membership and activity reports submitted regularly? Club ManagementThis section assesses the officers’ awareness of their unique responsibilities.Report activity, payments and officer history can be found on the Club Health Assessment Report.Questions:Do club officers understand their responsibilities well enough to fulfill their role effectively?Are membership and activity reports submitted regularly?Are the club accounts current?Does the club have new leadership each year or do officers repeat?
62Follow training outline that begins on page 16 of the CGL Workbook. Club Management (cont.)If needs appear…Follow training outline that begins on page 16 of theCGL Workbook.Assign a Club Officer Mentor when needed.In cases when officers repeat, encourage new peopleto take the position and assure them that they willreceive the support needed to be successful.
63The single most important element to club success! Questions: Service ActivitiesThe single most important element to club success!Questions:Is the club involved in meaningful service activities?Are these activities visible and relevant to the community?Are there other projects they would rather pursue?
64Follow the “Making it Happen” outline on page 16 Service ActivitiesIf needs appear…Follow the “Making it Happen” outline on page 16Consider the course on Providing Community Serviceoffered in the Lions Learning Center.
65Does the club effectively publicize projects? Communication (Internal and External!)An effective communication is critical to recognize club projects and encourages community involvement.Questions:Does the club effectively publicize projects?Are meetings, events, and projects effectively communicated to club members?Does the club have a website?
66Introduce them to e-clubhouse (a free site for clubs) Communication (Internal and External!)If needs appear…Refer to the PR GuideIntroduce them to e-clubhouse (a free site for clubs)Offer club secretary training for better internalcommunicationConsider the PR Course in the Lions Learning Center.
67Poor meetings can ruin a club! While the Guiding Lion Workbook lists Membership Recruitment next, it is suggested that this topic be taken out of sequence and addressed before recruitment and retention since existing clubs already meet.It is important that the club provides a welcoming atmosphere before new members are recruited.Meetings have a tremendous impact on club success, but can also be easily fixed!
68Are meetings positive, meaningful and productive? Meetings (cont.)Questions:Are meetings positive, meaningful and productive?Are they held regularly?Are they well attended?Is meeting attendance encouraged?Do the meetings involve all the members?What improvements could be made?
69Look for ideas for customizing the club’s meetings by Meetings (cont.)If needs appear…Look for ideas for customizing the club’s meetings byreviewing “Your Club, Your Way” with club membersFollow the outline on page 20 of the CGL Workbook foreasy ways to boost attendance and improve the overallmeeting.Take the Managing Meetings Course from the LionsLearning Center.
70Is the club actively recruiting? Membership GrowthMost likely the greatest challenge and should begin only after all other issues are resolved. You might find that when the other issues are fixed, recruitment is easy!Questions:Is the club actively recruiting?Are all members, including new and existing members, involved in projects that they find meaningful?Does the club have a membership plan?Why are members leaving the club and what adjustments need to be made to improve retention?
71See the Importance of Recruitment and Retention for Membership Growth (cont.)If needs appear…See the Importance of Recruitment and Retention forhelp developing a membership plan, on page 18 of theCGL Workbook.Assign a Membership Chairperson Mentor on page 33.Contact Global Membership Team (GMT) CoordinatorGo to the Leadership Resource Center for thefollowing courses:Valuing Member DiversityMember MotivationEffective Club Membership Teams
72District SupportThe purpose of the district leadership is to support club health and development.Care is needed to ensure that the club is supporting projects and events that are of interest to the club’s members.Studies show that healthy clubs will support district projects that are important to the members, however, they may also take away energy that is needed to rebuild a weak club.
73Is the district leadership viewed as positive and helpful? District Support (Cont.)Questions:Is the district leadership viewed as positive and helpful?Are there training opportunities that would benefit club officers and volunteers?Do officers attend zone meetings?Are district functions and meetings communicated effectively to club officers?Do district events/projects detract club members from supporting their own projects?What support could the district provide?
74Mention concerns to the DG team to build a positive relationship. District Support (cont.)If needs appear…Mention concerns to the DG team to build a positiverelationship.Inform club officers of training opportunities.Encourage officers to attend zone meetingsLook for ways the district can help the club, perhapsdistrict or multiple district activities or resources wouldbe of interest to club membersMake sure the club is participating in activities that aremeaningful to the club, put the club first.
75Visit the Lions Leadership Resource Center for additional information. Further Leadership DevelopmentWhen a club is failing due to leadership issues, LCI has a vast resource of leadership development courses and programs available at no charge.Let new and existing members know the tremendous opportunity for personal and professional growth by participating in the training programs offered by Lions Club International.Contact Global Leadership Team (GLT) CoordinatorVisit the Lions Leadership Resource Center for additional information.
76The club and the District Governor must agree to the assignment. To Assign a Guiding Lion to an Existing ClubAssignment FormThe club and the District Governor must agree to theassignment.2. Send form to District and Club Administration3. When assigned, the Guiding Lion will receive theClub Health Assessment Report.Assignment forms are available from the District and Club Administration Division and on-line on the Certified Guiding Lion page of the LCI website
77REMEMBER TO: Complete the “Test for Certified Guiding Lions on pages 35 and 36, meet with District Governor or District or Multiple District GLT Coordinator to obtain their signature and send signed Program Review to Lions Clubs International LCI will mail a certificate to you
78CERTIFIED GUIDING LION PROGRAM Slide TitleCERTIFIED GUIDINGLION PROGRAMA Course for SuccessThank You!