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1 New Zealand Oracle Users Group Conference 2008 Extend Oracle Purchasing with Hosted Supplier Catalogues 21 October 2008 Welcome.

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Presentation on theme: "1 New Zealand Oracle Users Group Conference 2008 Extend Oracle Purchasing with Hosted Supplier Catalogues 21 October 2008 Welcome."— Presentation transcript:

1 1 New Zealand Oracle Users Group Conference 2008 Extend Oracle Purchasing with Hosted Supplier Catalogues 21 October 2008 Welcome

2 2 Introduction – Jackie Anderson (Supplier Adoption Manager, Unimarket) Agenda  Current Procurement Issues  Unimarket  Supplier Adoption & Enablement Process  Network / Collaborate Introduction – Bob Hamon (Procurement - UOW)  Why Unimarket?  Implementation at UOW  Buyer Rollout Plan  Benefits and Issues Questions & Answers

3 3 Procurement Issues  No visibility of supplier spend  Lack of adherence to commercial agreements  Uncontrolled buyer behaviour  Limited management focus on procurement function  Managing supplies not suppliers  Increasingly complex – ecommerce, sustainability, category management

4 4 Procurement Issues Supplier A Supplier B Supplier C ERPERP $ Relationship $ Set up iprocurement today

5 5 Unimarket Background  CEO (Scott Blackwood) former ERP implementation consultant for E & Y  Created Unimarket NZ Ltd in 2006; Adopted by ‘Ice House’; graduated in November 2007  Offices now based in New Zealand, Australia and US  Customers include Hamilton City Council, Victoria University and University of Waikato.  Over 100 fully catalogued suppliers available  Application designed using Software as a Service Technology

6 6 Unimarket Integration Supplier A Supplier B Supplier C ERPERP U N I M A R K E T Catalogue Round Trip PO E-invoice

7 7 Unimarket Example Workflow Buyer (ERP) Unimarket Access UM View catalogues Create requisition Checkout Approval Process Create PO Send PO to supplier Supplier Despatch goods Receive goods Invoice Validate and 2 or 3 way match Accounts Payable Create UM store & upload catalogues

8 8 Unimarket Application

9 9

10 10 Supplier Adoption / Enablement Supplier Adoption Automated invite process – upload full vendor database Unimarket supplier days One on One meetings Unimarket directory Supplier Enablement Simple solution for any size supplier Unimarket training Unimarket helpdesk

11 11 Unimarket Supplier Integration Round Trip One integration into Unimarket (one time cost) cXML or OCI compliant Different identifier for each buying organisation Catalogue Catalogue created on excel spreadsheet Simple wizard upload process Can publish to one or more buying organisations Orders and invoices Orders – and cXML format (others considered) Invoices – cXML or PO flip functionality available

12 12 Unimarket Supplier Integration

13 13 Easy to use Supplier maintained catalog content leading to… Order accuracy leading to… Accelerated Order to Cash process Lower cost of customer service Increased visibility within buying organisations Networked approach; gain new customers Collaboration; optimize your supply chain Benefits for Suppliers

14 Networked Procurement

15 15 Using our unique BidTogether functionality, suppliers can set up volume / value metric offers across multiple divisions of one buying organisations, or across multiple buying organisations. Collaboration

16 16 University of Waikato Case Study Bob Hamon Case Study - UOW

17 17 The University Objective access up-to-date supplier maintained catalogues increase the efficiency of the purchasing process integrate seamlessly with University financial systems potentially align our purchasing with other universities offer personal purchasing for staff and students Unimarket compliments the University purchasing processes with a collaborative e-commerce solution to:

18 18 Preferred Supplier Benefits Unimarket enables preferred suppliers to: increase sales due to compliance across the University achieve direct real-time access to University buyers ensure purchases are from current catalogues improve customer service (ease the pain of our buyers logging in and out of many supplier systems with varying logins and processes) reduce s, phone calls and faxes increase customer base (suppliers will potentially have access to other organisations such as tertiary institutions, councils and health board through this portal)

19 19 UOW Procurement Issues No visibility of Supplier spend Lack of adherence to commercial agreements Inconsistent buyer behaviour Limited management focus on procurement function Increasingly complex – ecommerce, sustainability, category management

20 20 Why Unimarket?  Seamless Access for University buyers  Product identification  Requisition  Authorisation  Order Placement  Seamless Integration with Oracle Financials – Purchasing Module  Financial Delegation  Requisition Number Generation  PO Generation  Provide an opportunity for collaborative purchasing  Within the University  Within the Tertiary Sector  Within Geographical area

21 21 Implementation at UOW  Project Teams  Project Lead Team  Team Leaders  Process  Current Process review  Process Development  Documentation  Training  Roll Out  Technical Integration  Vendor  Supplier Awareness and Adoption  Audit  E & Y Systems and Process Audit

22 22 Implementation at UOW  Technical Integration  Single Signon  UniMarket access via UOW intranet  Integration with Oracle Financials via Interface table  Communication through SSL  Encrypted xml messages  Confirmation on file transfer  Username Encrypted within Cookie  Requisition request  Financial Delegation  Assign Authorisation  Approval or Rejection Process  Release PO Process  Requisition Cancellation Process

23 23 Buyer Rollout Plan  Supplier Selection  Value of Purchase $50,000  Excluding Travel, Stationary and IT Equipment  Number of Transactions 50+  Buyer Selection  Science and Engineering  Include Travel, Staionary and IT Consumables  Train PAs  Train All Staff

24 24 Issues  Supplier uptake  Preferred Supplier Status  Supplier Reluctance  Supplier Enthusiasm  Round Trip Solution  Visibility of Small Suppliers  Buyer Reluctance  Science and Engineering  Include Travel, Staitonary and IT Consumables  Train PAs  Train All Staff

25 25 Benefits  Greater Visibility of Supplier spend  Commercial agreements \ Contracts in place  More Consistent buyer behaviour  Management focus on procurement function

26 26 Q & A Questions? Jackie Anderson Supplier Adoption Manager Phone: Fax: Mobile:


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