During The Past 5 Years Your Executive Director Oversees and directs a budget of over 10 million dollars Has managed a decline in funding of over 2 million dollars while at the same time overseeing: An expansion of staff from 267 to 310 An expansion of territory from 19 school districts to an additional 41 school districts in the migrant program stretching from Salina to the Colorado border He does this so that you can bring about change
Kay Mitchell Has worked with nearly 400 families during the past 19 years impacting the lives of over 1600 individuals Trying to bring about change
Staff Development and Custodians Order and distribute nearly 8000 meals a year! Clean, arrange and organize rooms for over 300 events a year So that you can bring about change
Janell Griffin For 26 years she has worked in nearly every school district in both Special Education and Head Start Trying to bring about change
Your Director of Special Education Is the President elect for the Kansas Association of Special Education Administrators Is the past president of The Statewide Special Education Advisory Council Is a member of the Statewide Interagency Coordinating Council Testifies to the Kansas Legislature numerous times per year Communicates regularly with legislators at both the state and federal level So that you can bring about change
Jeannie Sharp For 31 years Jeannie has worked with students in every school district and currently works with individuals in a territory stretching from Hays to the Colorado border and from the Nebraska border to the Oklahoma border. Trying to bring about change
JANE WIELAND Over the past 36 years Jane has worked with over 1800 individual students Trying to bring about change
The Business Office Processes nearly 11,000 daily logs per and 1200 expense vouchers per year! So that you can bring about change
Your MIS Clerk: Processes data for over 1300 IEPs a year Processes on average an additional 600 IEP changes per year Processes, verifies and submits over 3000 Medicaid billing claims per year Processes, verifies for accuracy and submits to KSDE literally millions of pieces of data per year So that you can bring about change
Thank you!!!!! We cannot rest The need is greater than ever We need each and every one of you
You Have a Responsibility: To this agency To the people within this agency To the people you serve To yourself
Expectations Supervisors will hold regularly scheduled meetings with staff Every adult will be able to articulate the purpose of the program they serve in Every adult will be able to answer the why question Every Head Start and Special Education room will have a “Needed to be Done” list Every teacher will have direct contact every student on their caseload on regular basis
Supervisor Responsibilities Listen! Provide specific guidance and feedback to ensure that the people you supervise understand their specific role and responsibilities Conduct meetings with classified staff on a regular basis to facilitate communication Provide specific information to classified staff in regards to the students that they work with Complete required paperwork within the required timelines for the people you supervise Oversee the educational program including daily lesson plans for your students. Share the plan with all relevant providers Share the purpose, the vision for the student, program, etc.
Classified Staff Responsibilities Listen Seek clarification when you don’t understand Provide feedback in regards to the students that you work with Follow through with the directives given to you Work with a purpose and stay busy Complete and submit required paperwork within required timelines
Our mission is too important To have late daily logs To have chronic errors in paperwork To not communicate with one another To demonstrate unprofessional conduct
What are the required paperwork timelines? Professional leave requests should be submitted four to six weeks in advance of the requested activity Expense vouchers are due by the 5 th of the month Inservice logs are due on December 10 th and May 1 st. Email should be checked daily The website should be checked weekly
Work Time There is always a need Breaks are a luxury not a right Recess, lunch and bus duty Duty Free lunch Extra duties
Supervisors: You need to help when special education paras are being assigned to time consuming non-special education functions. Follow the 9/10 rule to determine if students are not getting served Remember we can help all students So supervisors ask yourself. “Does this activity benefit kids?”
Specialized Instruction! For Special education we must be providing specialized instruction as per the IEP Helping isn’t enough. There needs to be a purpose to all supports given
Reporting Abuse You are a mandatory reporter If anyone tells you that you are not to report a concern you need to immediately notify your supervisor
Daily Logs Daily logs are due on Monday for the previous week. Daily logs should reflect what actually occurred Delete all days in your calendar shown as non work days. (district specific explanations) This is true for your school’s calendar as is right now. You will be notified if work and non work days are changed for your district
Leaves You must use personal leave before accessing sick leave (bereavement exception) Check your leave amounts available before putting it on your daily log You must take leave for snow days because they are calendar work days If you exhaust all leave you will be frozen on the salary schedule
Inservice For all required inservices work day begins and ends at your homebase Yesterday and today you are working through lunch The website will have the allowable inservice hours for each training You must list blood borne pathogens and confidentiality We do have some funds for para training opportunities
Issues Issues with schedules, work assignments, hours contracted, etc. should start with your immediate supervisor Then follow the chain of command. It is the joint responsibility of you and your supervisor to monitor the portal in regards to hours worked, codes, leave amounts, etc.
Personal Information Changes Phone numbers, addresses, etc should be made with the business office Those changes need to be made to your employee data sheet and turned in! This includes changes to your direct deposit email.
Change Numerous books, articles, etc. on change. Two primary types of change for people 1. Incremental 2. Fundamental Incremental change is a slow process that does not alter the fundamental structure or core Fundamental is dynamic and changes the fundamental structure or core. These are also referred to first order change and second order change
Also There is a difference between the actual change and our emotional, mental and psychological response to the change. We must attend to and take care of the emotional, mental and psychological responses that occur.
Incremental or First Order Change These typically do not illicit a strong emotional or psychological response This is because they either occur slowly over time or they do not require an individual to change a value set, belief system, etc.
Fundamental or Second Order Change Typically occur rapidly Cause a fundamental emotional response because they require an individual to change a value set or belief system, etc.
This Applies to: Everyone You Me Students Etc. Remember that a change may be a first order change to one person and a second order change to another!
Fundamental or Second Order Change There are 3 basic phases to coming to terms with a Fundamental change Ending-Coming to terms with the fact that how it used to be will be no more Neutral Zone-A transition time between the old way and the new way The New Beginning- Occurs when the individual makes a commitment to the change
Ending An individual has to grieve for what the perceive that they are losing Students can lose Power Control Attention ? We assist by acknowledging and empathizing with the loss
The Neutral Zone Student doesn’t know for sure if they like the new idea or not Not sure of anything really May start making comments such as “what’s the use” May try the new way and fail because of a lack of commitment We help by offering non-judgmental feedback Remember this is the time that a person decides if moving to the new way will make them better or not
The New Beginning The student decides to buy into the new way This is still dangerous because rejection may occur We must provide consistent and accurate feedback on how it is working. The feedback should be very frequent We also encourage at this point and maybe give tangible reinforcement
Feedback and Reinforcement The feedback needs to be data driven, accurate and frequent. Data sheets or some type of data collection instrument is a must Reinforcement should begin as consistent and data driven as well It can then be moved to intermittent and less data driven once the behavior has been internalized.
Incremental or First Order Change Don’t forget to use incremental change in order to effect a larger change over time. Sometimes this is the only way to bring about a fundamental change
How to use Incremental Change Make tiny small changes on a frequent basis Make the change small enough that is does not initiate an emotional or psychological response Be careful, students are very savvy. Legitimately make the change about others or issues rather than the student
The Elements of Learning Immediate Memory Working Memory 15 to 20 minute time limit to Working Memory What does this mean for the students we work with?
The Elements of Learning Types of Rehearsal Initial rehearsal Rote rehearsal Elaborative rehearsal We need to be using elaborative rehearsal as often as possible Elaborative rehearsal provides meaning to the information being learned
The Elements of Learning Does the information make sense? Does the information have meaning? Having meaning is very important.
Memory Declarative Memory Has two components Episodic Semantic
Memory Nondeclarative or implicit Memory Procedural memory refers to motor skills
Memory We remember what comes first best What comes last second best What comes in the middle third best
Important Accurate feedback based upon data is vital to the learning process