Session Goals & Expectations Enhance your Kiwanis knowledge. Improve your Club Leader effectiveness. Review your Club Leader responsibilities. Prepare for a GREAT 2012-13 Club Year.
Section I - Kiwanis Organization Section II - Leadership & Communications Section III – Membership, Service and Growth Section IV - Keys for Successful Club Operations Section V - Club Bylaws & Officer Duties Section VI - Kiwanis Foundations Section VII - Discussion and Evaluation 5
Each Club CLE folder includes: Participant Guide Leadership Guide Kiwanis Facts Community Analysis Club Excellence Tool Planning Your Club’s Success Club Bylaws Format List of Available Resources One-Minute Speech
Kiwanis is a global organization of volunteers dedicated to changing the world one child and one community at a time.
Kiwanis Organization Kiwanis International Headquarters: Indianapolis, IN Clubs in 80 nations & geographic areas, 600,000 adult & youth members 2011-2012 Officers: Alan Penn, President Thomas DeJulio, President-elect
NE-IA Kiwanis District : (One of 47 Kiwanis Districts in the World) District Office: Williamsburg, Iowa Governor Marvel Dunaway Governor-elect Bob Mitchell Vice Governor Andy Bradley Past Governor Gus Dornbusch Secretary/Treasurer Frank Murphy
NE-IA Kiwanis District: 24 Divisions: Each Division led by a Lt. Governor 191 Kiwanis Clubs: Each Club headed by a President About 6,500 Adult Kiwanis Members: “One Can Make A Difference ”
“ When You Score One for Kiwanis: The Kids Win!” Service Delivers Membership and Membership Delivers Service!
1. Strengthen existing clubs & open new clubs. 2. Improve the quality of the Kiwanis Club experience. 3. Increase our commitment to service. 4. Implement our Global Campaign for Children: “The ELIMINATE Project.” 5. Successfully implement the Regional Trustees governance model.
NE-IA Kiwanis District Regions Region I - Divisions 21, 22, 23, 24 Region II- Divisions 17, 18, 19, 20 Region III- Divisions 3, 4, 5, 6 Region IV- Divisions 1, 2, 7, 8 Region V- Divisions 11, 12, 13, 16 Region VI- Divisions 9, 10, 14, 15
Be concise, professional and emotionally neutral. Keep it simple. Never be negative or corrective. Don’t speak to one person by e-mailing everyone else. Remember – anything in an e-mail should be considered public.
Friendly and Welcoming Atmosphere Organized Agenda Efficient Meeting—stick to the agenda Informative and interesting program Kiwanis Education “Education Minute” Fun – -
Agenda is a must Involve members in meeting & activities “SELL” your club at every meeting Share success of recent service events Education time for guests and members Be cautious with jokes so they are not at the expense of someone else!
Finding new members and keeping those that you have as to meet new and old project needs. Recruitment Recognition Retention
Meets under-served needs of communities. Enhances the visibility of Kiwanis. Re-energizes the sponsoring clubs. Adds new hands for increasing service.
Obtain Board approval Involve the club membership Set goals and expectations Provide the tools and resources Invite and ASK!
Prepare yourself to explain your passion for Kiwanis Tell your Kiwanis story (Kiwanis Moments) Develop different versions of your speech Sign up members The One-Minute Speech
Key to Retention is “Involvement” Conduct New & Old Member Orientation/Update Have an Active Mentoring Program Involve New Members in: Service Projects Club Committees Fundraising Projects Nurturing Relationships Recognize Member Accomplishments 42 Retention
Informal – personal recognition Public – newsletter, newspaper, media Formal – plaque, pin, token of appreciation Give it frequently Give it via a variety of methods Give it honestly Give it appropriately for the achievement
Growth: SLPs Service Leadership Programs need to grow!! Every effective Kiwanis club should sponsor or co-sponsor one or more Service Leadership Programs. Retention Through SLPs
S pecific M easurable A ction oriented R ealistic T ime bound 47 Club Goals
Effective Leadership Advanced Planning Implementation of Plans Complete and Timely Reporting 48
49 Elected Club Leader Responsibilities: Conduct Community Analysis Conduct Club Assessment Effective Committee Appointments Retreat for Incoming Officers/Appointees Establish Club Planning Calendar Establish Club Goals & Action Plans Utilize Kiwanis Distinguished Criteria Club Fundamentals
Community Analysis Meet with community leaders Needs Needs for Children and Community Projects Develop Projects to meet Needs Members and Support Generate need for Volunteers & Dollars With Passion Community Analysis: Each club will conduct a Community Analysis every two years.
Club Assessment District Goal: Each club will do a club assessment Annually. The Club Excellence Tool How good is our club? How can it improve? How can it better serve your community?? Club Fundamentals
52 Club Fundamentals and in the right seats serving as committee chairs!... and in the right seats serving as committee chairs!
Committee Appointments: Select committee chairs carefully – When? Select committee members to their strengths and interests Remember: Committees are where the work gets done! Club Fundamentals
Club Leadership “Retreat” “Plan and Organize for the Coming Year” “Plan and Organize for the Coming Year” Involve Club Officers, Club Directors, and Committee Chairs in the planning Develop plan for the new club year based upon: Community Analysis priorities Club Assessment results Club Fundamentals
Club Planning Calendar: Prior to New Club Year: Analyze & Organize Planning & Budget October: (Start of New Club Year) Get Ready to Go! Review Progress
Club’s Key Calendar Events: April/May: (Prior to start of new club year!) Conduct Community Analysis Hold Club Annual Meeting (1 st week April—2 nd week May) May/June: Attend CLE Training Session Priority for incoming Club and Presidents & Club Presidents-Elect All other club leaders & members welcome
Club’s Key Calendar Events: June/July: (Prior to start of new club year!) Conduct Club Assessment Appoint Committee Chairs Attend Kiwanis International Convention July/August: Hold Club Leadership Planning Retreat Attend NE-IA District Convention
Club’s Key Calendar Events: September: (Prior to start of new club year!) Develop proposed club year budget. Conduct Installation of club officers and directors. New committees meet.
Each committee submits a preliminary budget by September 1 st Budget developed by October 1 st Board of Directors approves budget by October 15 th 59
The club maintains a minimum of two budget accounts: Administrative Service
Dues Membership fees Meals Assessments International and district dues Conventions & Conferences Magazine subscriptions Meals Club Newsletters Club Program Expenses Liability insurance
SERVICE ACCOUNTS RECEIVE INCOME FROM: SERVICE ACCOUNTS COVER EXPENSES FOR: Public fundraising projects. Member fundraising projects but proceeds designated by the Board as a service fundraising project. Club service activities. Club charitable and educational activities. Sponsored Kiwanis Service Leadership Program (SLP) activity expenses. Liability Insurance
Are Your Legal Documents Current? Bylaws Approved by Kiwanis International. Club Incorporated within your state as not-for-profit organization.
Club President Duties: Serves as Club CEO Sets club’s vision and image Implements goals to: Improve club members’ experience Increase club’s service to community Motivates and inspires members Facilitates internal and external collaboration
President Elect’s Duties: Serve as backup for President Serve as Club Executive Committee member Attend Club, Division, & District Activities Actively make plans for next club year Facilitate a smooth transition of leadership
Vice President’s Duties: Serve as member of Club’s Executive Committee Assess all aspects of club activities and operations Participate in Committee Meetings Attend Club, Division and District activities Prepare for smooth transition in club leadership
Club Secretary’s Duties: Ensure club operations run smoothly Serve as communication hub for the Club Maintain close communications with club leaders and members Report club activities accurately and timely on KiwanisOne (Extremely Important!) Maintain accurate membership records
Club Treasurer’s Duties: Coordinate collection and disbursal of funds Maintain accurate records and reports Keep Board of Directors informed as to status of club budget on monthly basis File required legal documents on behalf of the club Prepare for annual financial audit
Board of Directors Duties: Determine policies and activities of club Elect club members and discipline members Approve club budget Approve expenditures & pay bills Counsel committees as needed Oversee management aspects of the club Participate in long range club planning
Committee Chair Duties: Schedule committee meeting during August to plan program for new club year: Evaluate current program Consider new activities and approaches Develop a draft committee program Solicit input from club members Determine committee budget needs Schedule monthly committee meetings Attending Club Board meetings
Where to Get the Answers? Contact other experienced club members Consult the Kiwanis Leadership Guide Browse Club, District and KiwanisOne Websites Attend CLE Training Session Participate in Webinars & online training Visit other club meetings Contact Division Lt. Governor
Available Kiwanis Resources: Leadership Guide – your “Bible!” KiwanisOne Website www.kiwanisone.orgwww.kiwanisone.org NE-IA Kiwanis Website www.ne-ia.kiwanisone.orgwww.ne-ia.kiwanisone.org Division meetings and training sessions Kiwanis International Webinars District MidYear Conference & Annual Convention Kiwanis International Convention
Charitable fund raising entity of Kiwanis International Funds grants for District and Division activities and programs Provides Worldwide assistance Remind your club to donate to the Annual Club Gift Campaign with a gift of $5 per member Remind your club to donate to the Annual Club Gift Campaign with a gift of $5 per member
Current KI Foundation Worldwide Project: Eliminating maternal/neonatal tetanus Goal: Immunize129 million moms and future babies. Cost: US $110,000,000
Charitable fundraising entity of NE-IA District Some examples of programs and activities funded: Scholarships for Key Club & Circle K $250,000 towards Pediatric Trauma Kit Project Emergency Backpack Program Camp OK Remind your club to donate to the Annual Club Gift Campaign with a gift of $5 per member Remind your club to donate to the Annual Club Gift Campaign with a gift of $5 per member
Provides funds for club projects not in club budget Opportunity for memorial gifts Contributions are tax deductible
Club Goal: Strive to reach distinguished status based on: Service Leadership Education Growth
Sponsor new members Attend Kiwanis events International Convention District Convention, conferences & events Division meetings Participate in Kiwanis service projects Personal contribution to Kiwanis Foundations Distinguished Member Criteria