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Welcome! We will begin at 1:00 p.m. ET (12 noon CT; 11 a.m. MT; 10 a.m. PT) Public attendees will be able to listen and view the webinar as observers but.

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Presentation on theme: "Welcome! We will begin at 1:00 p.m. ET (12 noon CT; 11 a.m. MT; 10 a.m. PT) Public attendees will be able to listen and view the webinar as observers but."— Presentation transcript:

1 Welcome! We will begin at 1:00 p.m. ET (12 noon CT; 11 a.m. MT; 10 a.m. PT) Public attendees will be able to listen and view the webinar as observers but will not be able to actively participate. FACJJ members: to ask a question during the session, use the chat tool to send a message to Reggie Robinson, FACJJ Chair. Members: use *6 to mute your phone and *6 again to un- mute. Where possible, call in on a land line. Please don’t use a speakerphone and turn off computer speakers. For problems during the webinar, please contact PGi Technical Support at 888-569-3848, Event number: 746.513.952.

2 FACJJ WEBINAR April 20, 2012

3 Welcome to the FACJJ Webinar Robin Delany-Shabazz Designated Federal Official OJJDP Reggie Robinson Chair FACJJ Melodee Hanes Acting Administrator OJJDP

4 Welcome to the FACJJ Webinar -- Meeting Opening Robin Delany-Shabazz Web Logistics Roll Call Polls Reggie Robinson Welcome Review of Agenda Melodee Hanes Welcome Other Business Questions

5 FACJJ members: to ask a question during the session, use the chat tool to send a message to Reggie Robinson, FACJJ Chair. Members: Please turn off your computer speakers to prevent phone feedback. Please use *6 to mute your phone and *6 again to un-mute. Where possible, call in on a land line and don’t use a speakerphone. For problems during the webinar, please contact PGi Technical Support at 888-569-3848, Event number: 746.513.952. Note: Public attendees will be able to listen and view the webinar as observers but will not be able to actively participate. Welcome to the FACJJ Webinar -- Reminder of Webinar Logistics

6 Welcome to the FACJJ Webinar -- FACJJ Registered Members Pat Berckman, UTRichard Broderick, OH Martha Doyle, ORDalene Anne Dutton, ME William Feyerherm, ORTony R. Jones, FL Kenya Lee, MDRobert Listenbee, Jr., PA Robin L. Lubitz, AZTim McBride, DE ViEve Martin Kohrs, LAJim Moeser, WI Claudio Norita, MPChristine Perra Rapillo, CT Pili Robinson, MOReginald Robinson, KS John B. Roe, ILSymone Sanders, NE George Timberlake, ILLinda Whittington, MS Dean R. Williams, AK

7 Welcome to the FACJJ Webinar -- Polling (Members Only) Click on the radio button to register your selection in answer to each question If your answer is “Other,” please type complete answer in the chat window

8 Welcome to the FACJJ Webinar -- Poll #1 In which time zone do you reside? a. Eastern b. Central c. Mountain d. Pacific e. Alaska f. Hawaii-Aleutian g. Samoa h. Chamorro (Guam)

9 Welcome to the FACJJ Webinar -- Poll #2 Please select the occupation/professional association most applicable to you (if Other, type response in chat window). a. Local Government Elected Official b. JJ Agency /Law Enforcement c. Non-Profit/Foundation/Community-Based Organization d. Public Agency e. Research/Education f. Youth g. Other

10 Greetings and Remarks Welcome to the FACJJ Webinar -- FACJJ Chair Reggie Robinson

11 Welcome to the FACJJ Webinar -- FACJJ Chair Review of Today’s Agenda 1 – 1:20 pmOpening Meeting Opening/Web Logistics Welcome from Chair Remarks from Acting Administrator 1:20-1:30 pmRecap of Draft OJJDP Program Plan Charge 1:30 – 2:00 pmDiscussion 2:00 to 2:10 pmBreak 2:10 – 2:40 pmDiscussion 2:40 – 2:50 pmRecap of FERPA and Youth Information Sharing Issue/Charge 2:50 – 3:20 pmDiscussion 3:20 – 3:35 pmBreak 3:35 to 3:45 pmYouth Sub-committee Report 3:45 – 4:25 pm Sub-committee and Working Group Formation and Discussion 4:25 to 4:35 pmBreak 4:35 to 4:45 pmRequest from National Juvenile Justice Evaluation Center 4:45 to 5 pm Other Business, Next Steps and Closing

12 Remarks -- FACJJ as resource experts to OJJDP OJJDP Program Plan and restructuring Collaboration to leverage resources Welcome to the FACJJ Webinar -- Remarks from Acting Administrator Mel Hanes

13 Remarks (continued) –- President’s 2013 budget for OJJDP What it means for the states Trends Coordinating Council practitioners and FACJJ subcommittees

14 Welcome to the FACJJ Webinar -- Remarks from Acting Administrator Mel Hanes Questions?

15 Draft OJJDP Program Plan Kristen Kracke Planning and Performance Measure Coordinator OJJDP

16 OJJDP Draft Program Plan -- Schedule of Events  10-Minute Overview  For clarifications, send a chat request to the chair, who will call on you to ask your question.  Please forward other comments or feedback on the Overview segment in writing via chat or email juvenilecouncil@usdoj.gov. juvenilecouncil@usdoj.gov  60-Minute Work Session  Discussion and polling  Refer to Draft Document throughout discussion  Opportunity to voice comments by sending chat request to chair or to provide in writing through chat or email  Don’t worry! Thoughts & ideas can be submitted until April 27

17 OJJDP Draft Program Plan --  New and Improved Approach to Development  Early Activities Completed  Next Steps -- FACJJ Input—similar process of circulation and multi- vote/comment (Thank you!) Present priorities/recommendations to JJ leadership team Draft Program Plan & Publish online to field and solicit comments Finalize FY12 OJJDP Program Plan-Strategic Approach

18 Vision: OJJDP strives to be the recognized authority and national leader dedicated to the future, safety and well-being of children and youth in, or at risk of entering, the juvenile justice system. Mission: OJJDP provides national leadership, coordination, and resources to prevent and respond to juvenile delinquency and victimization by supporting states, tribal jurisdictions, and communities in their efforts to develop and implement effective coordinated prevention and intervention programs and improve the juvenile justice system so that it protects public safety, holds offenders accountable, and provides treatment and rehabilitation services tailored to the needs of juveniles and their families. OJJDP Draft Program Plan -- OJJDP’s Vision and Mission* *Source: OJJDP FY11 Program Plan

19 OJJDP provides targeted funding, sponsors research and demonstration programs, offers training and technical assistance, disseminates information and uses technology to enhance programs and collaboration in exercising its national leadership. In all these efforts, the following four principles guide OJJDP: Empower communities and engage youth and families Promote evidence-based practices Require accountability Enhance collaboration OJJDP Draft Program Plan -- OJJDP Leadership Guiding Principles* *Source: OJJDP FY11 Program Plan

20 Areas of Concentration : I.Administration Priorities and Investments II.Opportunities of Influence III.Development Work OJJDP Operational Model Youth Justice and Safety Continuum Ending Violence and Victimization

21 Discussion and Polling Let’s Chat!

22 OJJDP Draft Program Plan -- Discussion and Polling 60-Minute Work Session --  For each section we’ll have 7 minutes for Discussion and 2 for Polling  Don’t worry! Additional comments can be submitted until April 27 Discussion  Refer to draft document throughout discussion  Either post comments/feedback in chat to all participants or indicate you wish to speak by sending a chat to Reggie Robinson  Remember to read along in chat to review others’ comments Polling  If your vote during polling is “Other,” please type recommendation into the chat window (abbreviate as needed)

23 OJJDP Draft Program Plan -- Comments and Ideas, Recommendations 1.Information and Resource Development –- pages 2-4 Improve publications process* Develop/disseminate new information and resources* Develop new content* Prioritize information and resource development* Enhance websites* Use partnerships to leverage OJJDP actions (also in Partnerships Section) Strengthen marketing/messaging Planning for dissemination/publications/marketing Take advantage of social media to get OJJDP's message out to field *Section has sub-bullets

24 OJJDP Draft Program Plan -- Polling (Members Only) Click on the radio button to register your selection in answer to each question. If your answer is “Other,” please type complete answer in the chat window.

25 OJJDP Draft Program Plan -- Priority Voting (members only) 1.Information and Resource Development a. Improve publications process b. Develop/disseminate new information and resources c. Develop new content d. Prioritize information and resource development e. Enhance websites f.Use partnerships to leverage OJJDP actions (also in Partnerships Section) g. Strengthen marketing/messaging h. Planning for dissemination/publications/marketing i. Take advantage of social media to get OJJDP's message out to field j. Other

26 OJJDP Draft Program Plan -- Comments and Ideas, Recommendations 2. Strategic Partnerships and Alliances -- pages 6-8 Increase outreach and opportunities for partnerships and alliances Expand partnership/alliances for DMC Expand partnership/alliances for truancy and school retention Expand partnership/alliances to rethink, expand and amend JJDPA with emphasis on violence prevention Strengthen federal partnerships Strengthen tribal alliances Strengthen state partnership strategies

27 OJJDP Draft Program Plan -- Priority Voting (members only) 2.Strategic Partnerships and Alliances a. Increase outreach and opportunities for partnerships and alliances b. Expand partnership/alliances for DMC c. Expand partnership/alliances for truancy and school retention d.Expand partnership/alliances to rethink, expand and amend JJDPA with emphasis on violence prevention e. Strengthen federal partnerships f. Strengthen tribal alliances g. Strengthen state partnership strategies h. Other

28 OJJDP Draft Program Plan -- Comments and Ideas, Recommendations 3. Research, Evaluation and Data Collections – pages 10 & 11 Research Topic Development** Create specific outcomes to resolve DMC Conduct more research on mental health needs of youth in general and in the JJ system; trauma-informed care/treatment; traumatic brain injured youth in the JJ system Integrate the Model Programs Guide with Crimesolutions.org Conduct research on youth involved in the system that have a history of abuse and/or neglect and identify successful intervention programs to prevent children who have experienced trauma and abuse from entering the juvenile justice system **Please refer to draft document for complete list of bullets

29 OJJDP Draft Program Plan -- Priority Voting (members only) 3.Research, Evaluation and Data Collections: Research Topic Development a.Create specific outcomes to resolve DMC b.Conduct more research on mental health needs of youth in general and in the JJ system; trauma-informed care/treatment; traumatic brain injured youth in the JJ system c. Integrate the Model Programs Guide with Crimesolutions.org d.Conduct research on youth involved in the system that have a history of abuse and/or neglect and identify successful intervention programs to prevent children who have experienced trauma and abuse from entering the juvenile justice system e.Other

30 OJJDP Draft Program Plan -- Comments and Ideas, Recommendations 3. Research, Evaluation and Data Collections – pages 11 -13 Research Development/Processes** Develop a consolidated research agenda for youth across federal agencies that puts priority on youth in/at risk of entering the JJ system (see additional sub-bullets) Ensure full 10% research set-aside is allocated to research Invite grantees or program manager to present findings of work we are funding during all-staff meetings **Please refer to draft document for complete list of bullets

31 OJJDP Draft Program Plan -- Priority Voting (members only) 3.Research, Evaluation and Data Collections: Research Development/Processes a.Develop a consolidated research agenda for youth across federal agencies that puts priority on youth in/at risk of entering the JJ system b.Ensure full 10% research set-aside is allocated to research c.Invite grantees or program manager to present findings of work we are funding during all-staff meetings d.Other

32 10 MINUTE BREAK Please use *6 to mute your phones

33 OJJDP Draft Program Plan -- Comments and Ideas, Recommendations 4. Capacity Building -- pages 15-17 Rewrite/update the comprehensive strategy guide and build capacity for localities to conduct self assessment of JJ systems and service delivery Collaborate with other agencies to provide TTA Construct Online University; distance learning capacity Build local and state resources for compliance and sustainability* Develop a best practices training curriculum to inform police, court, probation, and school personnel on juvenile justice Develop best practices curriculum regarding family and youth engagement *Section has sub-bullets

34 OJJDP Draft Program Plan -- Priority Voting (members only) 4.Capacity Building a.Rewrite/update the comprehensive strategy guide and build capacity for localities to conduct self assessment of JJ systems and service delivery b.Collaborate with other agencies to provide TTA c.Construct Online University; distance learning capacity d.Build local and state resources for compliance and sustainability e.Develop a best practices training curriculum to inform police, court, probation, and school personnel on juvenile justice f.Develop best practices curriculum regarding family and youth engagement g.Other

35 OJJDP Draft Program Plan -- Comments and Ideas, Recommendations 5. Policy Development and Management -- pages 18-23 Support stronger focus on DMC in policy development in OJJDP* Focus on core requirements* Emphasize mental health* Focus on education/school-based Issues* Promote/support reauthorization of the JJDP Act Implement regulatory “fixes” to include (1) MIP=Status offense; (2) definition of "juvenile" as up to 18 to allow older youth to remain in juvenile prison; (3) strengthen criteria for DMC "compliance“ Work with states to address changes in OGC interpretation of DSO core requirement More precisely target gang prevention resources and other prevention activities De-emphasize punitive approaches to truancy prevention efforts Apply adolescent brain development research to sentencing/facilities work Incorporate youth/family voices into work and design of our programs *Section has sub-bullets

36 OJJDP Draft Program Plan -- Priority Voting (members only) 5.Policy Development and Management -- a. Support stronger focus on DMC in policy development in OJJDP b. Focus on core requirements c. Emphasize mental health d. Focus on education/school-based Issues e. Promote/support reauthorization of the JJDP Act f. Implement regulatory “fixes” to include (1) MIP=Status offense; (2) definition of "juvenile" as up to 18 to allow older youth to remain in juvenile prison; (3) strengthen criteria for DMC "compliance" g. Work with states to address changes in OGC interpretation of DSO core requirement h. More precisely target gang prevention resources and other prevention activities i. De-emphasize punitive approaches to truancy prevention efforts j. Apply adolescent brain development research to sentencing/facilities work k. Incorporate youth/family voices into work and design of our programs l. Other

37 OJJDP Draft Program Plan -- Comments and Ideas, Recommendations 6. Practice Development, Programming & Innovation – pages 25-30 Prioritize DMC integration across JJ: stronger, honest support of DMC, and the reduction must be a priority* Incorporate youth leadership in all JJ programming (i.e., Family Engagement)* Build practice support for transitions to adulthood: design, develop and implement approaches covering education, life skills, work readiness and community integration Build more practice support for gangs and more precisely focus gang prevention resources and other prevention activities Address bullying within social networking *Section has sub-bullets

38 OJJDP Draft Program Plan -- Priority Voting (members only) 6.Practice Development, Programming & Innovation -- a.Prioritize DMC integration across JJ: stronger, honest support of DMC, and the reduction must be a priority b.Incorporate youth leadership in all JJ programming (i.e., Family Engagement) c.Build practice support for transitions to adulthood: design, develop and implement approaches covering education, life skills, work readiness and community integration d.Build more practice support for gangs and more precisely focus gang prevention resources and other prevention activities e.Address bullying within social networking f.Other

39 OJJDP Draft Program Plan -- Thank you!!

40 OJJDP Draft Program Plan -- To Submit Additional Comments Please send all additional comments, suggestions and feedback to juvenilecouncil@usdoj.gov Additional comments invited through Friday, April 27

41 FERPA and Youth Information Sharing Mark Sakaley Senior Policy/Strategic Community Development Advisor OJJDP Stephanie Rondenell Executive Director, CND

42 FERPA and Youth Information Sharing -- Overview Collaboration Necessary Juvenile Justice Child Welfare Education What We Learned From Work with States/Requests for TTA Constraints Technology, Data Storage & Access Legal and Policy (Actual and Perceived )

43 FERPA and Youth Information Sharing –- Overview Continued Most commonly-requested areas of assistance with regard to understanding FERPA: Information Disclosure/Re-Disclosure HIPAA (Health Insurance Portability and Accountability Act)/FERPA and Juvenile Justice FERPA/Child Welfare and Juvenile Justice Systems FERPA/Federal Drug and Alcohol Regulations FERPA/Internet and Juvenile Justice

44 FERPA and Youth Information Sharing Polling Click on the radio button to register your selection in answer to each question

45 FERPA and Youth Information Sharing –- Polling Question FACJJ Input Rank the following areas from 1-5, with 1 in your view being the most frequently problematic to address.  Information Disclosure/Re-Disclosure  HIPAA (Health Insurance Portability and Accountability Act)/FERPA and Juvenile Justice  FERPA/Child Welfare and Juvenile Justice Systems  FERPA, Federal Drug and Alcohol Regulations  FERPA, Internet and Juvenile Justice

46 FERPA and Youth Information Sharing –- Information Disclosure/Re-Disclosure Issues: FERPA does not provide guidance on disclosure of information to a third party, nor on re- disclosure of information FERPA does not define education records

47 FERPA and Youth Information Sharing Input by Chat Window Click on the chat radio button, type in your answer to each question, and click send.

48 FERPA and Youth Information Sharing –- Info Disclosure/Re-Disclosure(FACJJ Input) Use Chat to Respond: What problems are you experiencing in your jurisdiction with re- disclosure of education information?

49 FERPA and Youth Information Sharing –- Info Re-Disclosure Polling Question (FACJJ Input) Polling Question: Should FERPA guidance include scenarios describing how information sharing among multiple agencies should occur?  Yes  No

50 HIPAA (Health Insurance Portability and Accountability Act)/FERPA and Juvenile Justice Issues: HIPAA regulations state that education records covered by FERPA—even those with personal health information—are not subject to HIPAA School-based health centers run by “covered entities,” such as hospitals, clinics, or government health departments, are subject to HIPAA (but not FERPA).

51 HIPAA/FERPA and Juvenile Justice FACJJ Input Via Chat Use Chat to Respond: What issues with HIPAA and FERPA have you experienced in your jurisdiction?

52 HIPAA/FERPA and Juvenile Justice Polling Question (FACJJ Input) Polling Question: Have there been any cases involving information sharing without proper consent brought forth by parents or families?  Yes  No

53 FERPA/Child Welfare and Juvenile Justice Systems Issue: Release of education records to child welfare agencies requires parental consent or a court order FERPA does address the circumstances in which schools may release education records to juvenile justice agencies including without parental consent

54 FERPA/Child Welfare and JJ Systems FACJJ Input Via Chat Use Chat to Respond: How does child welfare gain access to educational records in your jurisdiction?

55 FERPA/Child Welfare and JJ Systems FACJJ Input Via Chat Use Chat to Respond: Are there any local rules or policies regarding sharing of education information to the juvenile justice system from child welfare agencies?

56 FERPA, Federal Drug and Alcohol Regulations Issues: Substance abuse programs in schools must follow confidentiality provisions in federal drug and alcohol regulations FERPA’s requirement that parents have access to their child’s education records directly conflicts with federal drug and alcohol regulations, which require students to give written consent

57 FERPA, Federal Drug and Alcohol Regulations FACJJ Input Via Chat Use Chat to Respond: Have there been any conflicts regarding sharing of substance abuse treatment information between juvenile justice and education institutions in your jurisdiction?

58 FERPA, Internet and Juvenile Justice Issues: Internet and web based educational records are not identified in FERPA. What rules apply to these records? Are these records considered school records and subject to FERPA? If these records are requested by a juvenile justice agency or law enforcement agency, how should schools handle these types of record requests?

59 FERPA, Internet and Juvenile Justice FACJJ Input Via Chat Use Chat to Respond: Have parents or families raised issues about information (such as a child’s homework assignments, grades, directory information) placed on the internet by educational institutions?

60 Additional? (FACJJ Input - Page 1) Use Chat to Respond: What other definitional terms need to be included/addressed?

61 Additional? (FACJJ Input - Page 2) Use Chat to Respond: What other issues or concerns with information sharing between education, law enforcement, juvenile justice agencies have not been raised?

62 Additional? (FACJJ Input)

63 FERPA and Youth Information Sharing-- To Submit Additional Comments Please send all additional comments, suggestions and feedback to juvenilecouncil@usdoj.gov First round comments due 4/27/12

64 15 MINUTE BREAK Please use *6 to mute your phones

65 FACJJ Youth Sub-Committee Report Martha Doyle FACJJ Alternate Youth Member & Interim Chair of the Oregon Juvenile Justice Advisory Committee

66 Youth Sub-Committee Members: Aileen Artero Martha Doyle Symone Sanders Haley Reimbold Tim McBride

67 Youth Sub-Committee Report -- Mission Statement To support the Office of Juvenile Justice and Delinquency Prevention and the Federal Advisory Committee on Juvenile Justice in institutionalizing youth voice at the federal, state, and local levels to ensure that the voices and perspectives of youth involved in the juvenile justice system influence and impact juvenile justice policy and practice.

68 Youth Sub-Committee Report -- Goals To raise awareness on the strengths and challenges of juvenile justice system-involved youth and address misconceptions of youth involved in the juvenile justice system. To develop and disseminate information to support jurisdictions in implementing policies, programs, and practices that support greater youth voice in the juvenile justice system. To forge partnerships and collaborate with other youth serving organizations to increase youth voice and representation in the juvenile justice system.

69 FACJJ Sub-Committee and Working Groups – Discussion, Formation, and Membership Reggie Robinson and Robin Lubitz FACJJ Chair and Vice Chair

70 Proposed Sub-Committee Topic Areas –- Discussion Youth Justice & Schools Evidence-Based Youth Justice Practices Youth Justice & Information Sharing Youth Justice & Family Engagement Youth Justice & DMC Youth Members

71 Proposed Sub-Committee Structure –- Discussion  Ad Hoc vs. Standing Sub-Committees  Sub-Committee Membership 6 FACJJ/sub-committees (additional non-FACJJ members as needed) Each member will submit top 3 sub-committee choices Chair and Vice Chair will make final assignments  Sub-Committee Charges Once established, each sub-committee will establish its “charge,” which will serve as the group’s “work agenda”

72 Proposed Sub-Committee Structure (Continued) -– Discussion  Sub-Committee Leadership Per FACJJ Bylaws, each sub-committee will designate its Chair Request OJJDP identify staff member to support each sub-committee Progress reports will be expected at each FACJJ meeting and relevant materials and information due 2 weeks prior to event  Sub-Committee Meetings FACJJ leadership will work with OJJDP to schedule committee meetings Sub-committee leadership should build off of full committee schedule to set up individual calendars

73 10 MINUTE BREAK Please use *6 to mute your phones

74 Request from National Juvenile Justice Evaluation Center Karen Bachar Program Manager OJJDP

75 National Juvenile Justice Evaluation Center A Project of the Justice Research and Statistics Association

76 National Juvenile Justice Evaluation Center -- Overview Continues efforts of JRSA’s Juvenile Justice Evaluation Center (JJEC) funded by OJJDP 98-05 NJJEC: 3-year project Goal: assist state, local, and tribal entities with the evaluation of juvenile justice programs and implementation of evidence-based initiatives

77 Some Project Activities -Website: http://www.jrsa.org/njjec/ -NJJEC Bulletinhttp://www.jrsa.org/njjec/ -Webinar Series -Needs Assessment -Online Tutorial -Sustainability Toolkit Preliminary Needs Assessment Results -Majority of grant-making agencies reported high TTA need for their grantees -Challenges: implementation, data collection and analysis, evaluation methods, developing performance measures National Juvenile Justice Evaluation Center -- Overview Continued

78 National Juvenile Justice Evaluation Center -- Next Steps Input from FACJJ Help prioritize NJJEC activities derived from the needs assessment Identify best approaches for states and localities to collect data and implement promising and evidence- based practices

79 Other Business, Next Steps and Closing Reggie Robinson Robin Delany-Shabazz

80 Reminder and Adjournment -- To Submit Additional Comments Please send all additional comments, suggestions and feedback to juvenilecouncil@usdoj.gov Comments due 4/27/12 FACJJ webinar meeting is adjourned

81 FACJJ members only: Please take 5 minutes to fill out the online evaluation, which will be sent to you following this webinar.

82 Webinar Archives Approximately 30 business days after the webinar, you can access the slide presentation and meeting summary at www.facjj.org.www.facjj.org

83 For more information, please contact: OJJDP’s National Training and Technical Assistance Center (NTTAC) http://www.nttac.org The Office of Juvenile Justice and Delinquency Prevention (OJJDP) http://www.ojjdp.gov


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