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1 HS Accountability Reports. 2 Objectives To provide participants with an explanation of the definitions used and the logic behind the High School Accountability.

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Presentation on theme: "1 HS Accountability Reports. 2 Objectives To provide participants with an explanation of the definitions used and the logic behind the High School Accountability."— Presentation transcript:

1 1 HS Accountability Reports

2 2 Objectives To provide participants with an explanation of the definitions used and the logic behind the High School Accountability report.

3 3 Agenda Definitions High School Accountability in L2RPT Questions

4 4 High School Reports L2RPT ReportPurpose High School Accountability Data Verification Report (SIRS-101) This report is provided to allow you to verify that the appropriate students, with assessment results and outcomes, are being used to determine whether districts and schools have made adequate yearly progress in high school English and mathematics, and graduation rate. Total Cohort Reports (SIRS-201 & SIRS-202) These reports are provided to allow you to verify that for all students who are the reporting responsibility of the district, they have been reported in SIRS with the correct assessment results and outcomes, and are being included in the appropriate cohort. Annual Outcomes for Dropout, Noncompleter, and Graduation (SIRS-307 & SIRS-308) These reports are provided to allow you to verify that all students who are the reporting responsibility of the district have been reported in SIRS aka LVL2 with the correct enrollment outcomes (graduates, other credentials, post-secondary plans of graduates, and dropouts) during the school year. Annual Outcomes for Regents & RCT (SIRS-309 & SIRS-310) These reports are provided to allow you to verify the accuracy of student test records as they appear in SIRS for Regents exams, Regents Competency Tests (RCT), and Component Retests, taken in August 2012, January 2013, May 2013, or June 2013.

5 5 L2RPT

6 HS Accountability Before looking at the reports, we need to know the terminology. What is a “Cohort” and what defines “Participation” and “Graduation”?

7 Participation: Total Students Counted for Grade 12 Participation Total Students Counted:  Enrolled in grade 12 on June 30, 2013 or  Enrolled in grade 12 during the school year and graduated between July 1, 2012 and June 30, 2013.

8 Accountability: Students Counted for Accountability Cohort 2009 Accountability Cohort: Meets general definition of 2009 cohort based on 9 th grade entry or birth date AND Meets requirements for inclusions/ exclusions for enrollment records defined in the SIRS manual.

9 School Accountability Cohort Criteria: Meet General Definition for 2009 Cohort and If Enrollment showsIncludedExcluded BEDS Day Enrollment:Enrolled in the school on BEDS Day Oct 3, 2012 and No Enrollment Exit Code or Date between BEDS Day and June 30, Student enrolled after BEDS day Oct 3, 2012 Enrollment Exit of 782Enrolled in the school on BEDS Day Oct 3, 2012 and changed grades after BEDS day Oct 3, Dropped Out (Enrollment exit codes of 136, 340, 391, 408, 425, 306, 357) Students who were enrolled in the school on BEDS day Oct 3, 2012 and who dropped out after BEDS day Oct 3, 2012 and on or before June 30, Earned a Credential (799, 085, 629) Students who were enrolled in the school on BEDS day Oct 3, 2012 and earned a credential between BEDS day Oct 3, 2012 and June 30, Transfer to GED (289 without 5654) Students who were enrolled in the school on BEDS day Oct 3, 2012, transferred to an approved AHSEP or HSEP program with no subsequent Transfer to GED (289 with 5654) and then dropped out. Students who were enrolled in the school on BEDS day Oct 3, 2012, transferred to an approved AHSEP or HSEP program (289), had a subsequent 5654, and then dropped out between BEDS day Oct 3, 2012 and June 30, 2013.

10 School Accountability Cohort Criteria: Meet General Definition for 2009 Cohort and If Enrollment showsIncludedExcluded Foreign Exchange StudentsStudents have an enrollment code of Transfers: 153,170, 204, 221, 238, 255, 272, 323, 5927, 5938 Students who were enrolled in the school on BEDS day Oct 3, 2012 and left the school prior to June 30, 2013 for one of the following transfer reasons: 153, 170, 204, 221, 238, 255, 272, 323, 5927, 5938 Transfer to an approved GED and enrolled in an approved GED program The students transferred to an approved AHSEP or HSEP program (289), had a subsequent enrollment code 5654 and then either earned a GED (Enrollment Code 816) or remained enrolled as of June 30, Left the USStudents left the United States and its territories on or after BEDS day Oct 3, 2012 and before June 30, 2013 (Enrollment Code Left the U.S.). DeathStudents who died on or after BEDS day Oct 3, 2012 and before June 30, 2013 (Enrollment Code 459)

11 School Accountability Cohort

12 District Accountability Cohort Criteria: Meet General Definition for 2009 Cohort and If Enrollment shows IncludedExcluded BEDS Day Enrollment:Enrolled in the school on BEDS Day Oct 3, 2012 and No Enrollment Exit Code or Date between BEDS Day and June 30, Student enrolled after BEDS day Oct 3, 2012 Enrollment Exit of 782Enrolled in the school on BEDS Day Oct 3, 2012 and changed grades after BEDS day Oct 3, Dropped Out ( Enrollment exit codes of 136, 340, 391, 408,425, 306, 357) Students who were enrolled in the school on BEDS day Oct 3, 2012 and who dropped out after BEDS day Oct 3, 2012 and on or before June 30, Earned a Credential (799, 085, 629) Students who were enrolled in the school on BEDS day Oct 3, 2012 and earned a credential between BEDS day Oct 3, 2012 and June 30, Transfer to GED (289 without 5654) Students who were enrolled in the school on BEDS day Oct 3, 2012, transferred to an approved AHSEP or HSEP program with no subsequent Transfer to GED (289 with 5654) and then dropped out. Students who were enrolled in the school on BEDS day Oct 3, 2012, transferred to an approved AHSEP or HSEP program (289), had a subsequent 5654, and then dropped out between BEDS day Oct 3, 2012 and June 30, 2013.

13 District Accountability Cohort Criteria: Meet General Definition for 2009 Cohort and If Enrollment showsIncludedExcluded Foreign Exchange StudentsStudents have an enrollment code of Transfers: In District or Out of District placement students who were enrolled in the school on BEDS day October 3, 2012and had one of the following Reason for Ending Enrollment Codes on their last enrollment record in the district on or before June 30, 2013: 153, 238. In District or Out of District placement students who were enrolled in the school on BEDS day October 3, 2012 and left the school prior to June 30, 2013for one of the following transfer reasons: 170, 204, 221, 255, 272, 323, 5938 Transfer to an approved GED and enrolled in an approved GED program In District or Out of District placement students transferred to an approved AHSEP or HSEP program (289), had a subsequent enrollment code 5654 and then either earned a GED (Enrollment Code 816) or remained enrolled as of June 30, Left the USIn District or Out of District placement students who left the United States (U.S.) and its territories on or after BEDS day October 3, 2012 and before June 30, 2013 (Enrollment Code Left the U.S.). DeathIn District or Out of District placement students who died on or after BEDS day October 3, 2012 and before June 30, 2013 (Enrollment Code 459)

14 District Accountability Cohort

15 15 Total Students Counted for 2008 Graduation Cohort Diploma: The count of students who are members of the 2008 Cohort who earned a local or Regents diploma as of August 31, They must also have a diploma type and post grad activity in the demographic record. No Diploma: The count of students who had not earned a local or Regents diploma as of August 31, 2012.

16 16 High School Verification Reports L2RPT High School Accountability AVR

17 17 L2RPT: High School Accountability Select to verify data for current year Select for data related to the School Report Card released in Spring of 2013

18 18 L2RPT: High School Accountability Rates included in L2RPT report

19 19 L2RPT: High School Accountability Rates included in L2RPT report

20 20 L2RPT: High School Accountability Rates included in L2RPT report

21 21 L2RPT: High School Accountability Drill through: Participation Rate Not Tested

22 22 L2RPT: High School Accountability Drill through: Performance Level 1

23 23 L2RPT: High School Accountability Drill through: Graduation Cohort Non Grad

24 24 Reconciling HS Accountability AVR Using the WNYRIC Data Warehouse Participation Section:  Reconciling 12th Grade population: Student Enrollment Verification Report For each student in the selected building, grade, and school year, the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Planned Post Graduate Activity, and all enrollment records for the school year, location(s), and grade(s) selected. Public Folders > District Reports - for Data Quality > Verification Reports - Demographic, Enrollment, Program Service  Reconciling Assessment Data: Highest Regents Score by Subject Area - Student List by Grade 9 Entry Year This report returns a student list with each student's highest Regents score by Subject Area, selected by Grade 9 entry year. Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data Student Assessment List by Location and Subject: This report displays an historical list of all assessments and scores, for each student found in the district, location(s), grade(s), and school year selected. Assessments include only those taken within district selected. Public Folders > District Reports - for Data Quality > Verification Reports - Student & Assessment Lists/Counts

25 25 Reconciling HS Accountability AVR Using the WNYRIC Data Warehouse Performance Section:  Reconciling 2007 Accountability Cohort Count: Student Enrollment Verification by 9 th Grade Entry Year For each student in the selected grade 9 entry year, location(s), and grade(s), the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Planned Post Graduate Activity, and all enrollment records for the most recent school year attended. (Ex: Grade 9 entry year of 2009 indicates students entered grade 9 in the school year.) Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data  Reconciling Assessment Data: Student Assessment List by 9 th Grade Entry Year This report displays an historical list of all assessments and scores, for each student found in the grade 9 entry year, district location(s), grade(s), and subject area(s) selected. (Ex: Grade 9 entry year of 2009 indicates students entered grade 9 in the school year.) Assessment data displayed is within district only. Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data

26 26 Reconciling HS Accountability AVR Using the WNYRIC Data Warehouse Graduate Section:  Reconciling Accountability Graduation Rate: Graduate Counts and Other Outcomes This report counts the number of students by school year who meet the graduation requirements and other outcomes, defined by NYSED. It lists all of the students meeting the requirements and selection criteria, regardless of enrollment duration rules. Public Folders > High School Cubes & Reports > Grade 9 Entry Year Reports & Graduation Data

27 27 Reconciling HS Accountability AVR Using the WNYRIC Data Warehouse Other: To view all data for one or multiple years for a given student: Student Inquiry Report by Local ID - Multiple Years Public Folders > District Reports - for Data Quality > Verification Reports - Demographic, Enrollment, Program Service Note: Data Warehouse reports can be used as an aid in reconciliation, but were not written with the exact logic used in L2RPT. Data Changes: Data changes that are identified through verification need to be made in both, Level 0 and your Student Management System.

28 28 High School Reports: Common Errors  799 Enrollment Exit without Diploma Types and vice versa. Included in Cohort total but not in graduation count. Will be counted as Still Enrolled.  GED Students:  Initial enrollment to GED (5654) without preceding 289 transfer. Will not be included in Transfer to GED. Depending on other enrollment activity preceding the 5654, may not be included Total Cohort Membership.  GED students with anything other than a GD grade in demographic and enrollment record.  GED students with an invalid GED location.  IEP diploma for students without a program service record indicating Special Ed.  Incorrect 9 th grade entry date or birth date  Missing post grad plans  NYSSIS ID Problems  Simultaneous enrollment: Student is enrolled in 2 different districts at the same time.

29 29 Verification: What You Can Do Now  Start verifying HS Accountability AVR.  Participation and Section is based on 12 th graders.  Performance is based on 2009 Accountability Cohort who for the most part are 12 th graders and have probably completed ELA and Math requirements.  Graduate section is based on the 2008 Graduation Cohort… last year’s graduates in June and August of 2012.

30 30 Reference Documentation  L2RPT Report Guides  SIRS Manual (General, Policy, and Technical)  Level 0 Data Validation Rules

31 31 Questions? Thank You. Contact us at:


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