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WELCOME to RFID FOR FIXED ASSETS A MAGICAL TRACKING SYSTEM SASBO-FASBO 2008 ANNUAL CONFERENCE ORLANDO, FLORIDA WAYNE HART ACCOUNTING ANALYST POLK COUNTY.

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Presentation on theme: "WELCOME to RFID FOR FIXED ASSETS A MAGICAL TRACKING SYSTEM SASBO-FASBO 2008 ANNUAL CONFERENCE ORLANDO, FLORIDA WAYNE HART ACCOUNTING ANALYST POLK COUNTY."— Presentation transcript:

1 WELCOME to RFID FOR FIXED ASSETS A MAGICAL TRACKING SYSTEM SASBO-FASBO 2008 ANNUAL CONFERENCE ORLANDO, FLORIDA WAYNE HART ACCOUNTING ANALYST POLK COUNTY (FL) SCHOOL DISTRICT

2 RIGHT NOW, A COSTLY OPTION, BUT … Acquire knowledge Watch trends Seek opportunities

3 BACKGROUND AGA Technology Trends Florida School Business Official Polk County School District Visited St. Johns County S.D. Met with Flagler County S.D.

4 INFO SOURCES Joe Outlaw Donna

5 RFID BASICS Definition System Different from bar codes

6 OVERVIEW MASTER RECORD FILE RFID TAG READER/ PDA

7 EXAMPLES Day-to-day Retail Government Source: isp-planet.com & rfidXchange

8 BENEFITS Processing efficiencies Audit frequency Theft deterrent

9 THINK ABOUT Costs Re-engineering Perceptions

10 STAKEHOLDERS Finance Information Technology School Administration

11 BASIC COMPONENTS PDA Reader Middleware Tags

12 OVERVIEW MASTER RECORD FILE RFID TAG READER/ PDA

13 SYSTEM AT WORK Tag applied Downloads Portable reader Uploads

14 OVERVIEW MASTER RECORD FILE RFID TAG READER/ PDA

15 SAMPLE TAGS

16 SAMPLE TAGS... INSIDE SCOOP

17 PDA/READER

18 READER

19 READER... ANOTHER VIEW

20 SUGGESTIONS What if... why not? Test Pilot...

21 DISTRICT TEAM FINANCE TECHNOLOGY SCHOOL ADMINISTRATORS

22 LOCATION…LOCATION…LOCATION SERVER WORKSTATION TAGS READERS

23 GET THE BALL ROLLING Define what you need Request professional services Competition Test Pilot

24 DEFINE DISTRICT NEEDS EXISTING EQUIPMENT INTERFACING TAG LIFE PORTABLE DEVICES

25 RFP Internal Expertise Competitive bidding Fine tune

26 SCHOOL ENVIRONMENT—RFID TAGS LOCATION BATTERY LIFE INSTALLATION

27 SCHOOL ENVIRONMENT--READER SIGNAL INTERFERENCE OVERLAPPING SIGNALS

28 SCHOOL ENVIRONMENT--PDA Back-up Storage Ergonomics

29 AUDIT CONSIDERATIONS SCHOOL ENVIRONMENT Rules & Reg’s Internal Control Room Location

30 COSTS Tags Software license Readers PDA Maintenance

31 THINKING AHEAD... Acquire knowledge Watch trends Seek opportunities

32 BENEFITS FOR A SCHOOL ENVIRONMENT Minimize interruptions Completion timeframes Remove audit constraints

33 IN SUMMARY TECH BASICS YOUR TEAM COSTS BENEFITS IMPLEMENTATION

34 FOR MORE INFO Joe Outlaw Donna

35 HAVE A GREAT REST OF THE CONFERENCE!


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