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Funding Flow: The SF-3 Flow Report & Special Education Funding Hopewell SERRC September 13, 2005 Craig Haney EMIS Services Coordinator, Dave Warne Patricia.

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Presentation on theme: "Funding Flow: The SF-3 Flow Report & Special Education Funding Hopewell SERRC September 13, 2005 Craig Haney EMIS Services Coordinator, Dave Warne Patricia."— Presentation transcript:

1 Funding Flow: The SF-3 Flow Report & Special Education Funding Hopewell SERRC September 13, 2005 Craig Haney EMIS Services Coordinator, Dave Warne Patricia Cluxton Rhonda Palmer EMIS Services Liaisons SCOCA

2 Topics Who is Counted ORC The SF-3 Flow vs the SF-3 Funding Issues A Checklist for EMIS Coordinators Questions

3 Who is “counted”? All resident pupils enrolled and attending with excused absences the 1 st full week of October Students attending pursuant to O.R.C Community school students (changes this year) Alternative school students Board policy determines Post secondary students Open enrollment students leaving the district ** ESC agreement or contract ** Students attending elsewhere under a CO-OP agreement ** All resident JVS students ** JVS and Home school % of time MUST equal 100% JVS ADM will be matched against the SF-3 and SF-3 Flow Resident contract vocational students Non jointure open enrollment JVS students MR/DD – difference between current and FY98 Tuition students as per O.R.C  Note: Students in an Ohio “HOME” and parents living in another state cannot be counted in the ADM.

4 Attendance Pursuant to O.R.C Custody Proceedings Initiated Self-Supporting Students Foreign Exchange Students Senior Year-Parent Moves Children of School Employees Married Student Medical Condition Death of a Parent New House Being Built- Contract to Purchase Victim of Domestic Violence – In a Child Shelter Grandparent Law ** Non-handicapped only Parent in Armed Service- Outside the State Superintendents Agreement McKinney-Vento Homeless Assistance Act

5 Bottom of the SF-3 Flow PROGRAM: SF3-FLOW-2002 OHIO DEPARTMENT OF EDUCATION PAGE: 9 SOURCE: SF3 EDUCATION MANAGEMENT INFORMATION SYSTEM DATE: 03/03/2002 SEQUENCE: COUNTY SCHOOL YEAR: SF-3 FLOW REPORT District: Local SD County: Ohio County IRN: xxxxxx ---- Category 1 - Speech and Language Impairments Category 2 - Specific Learning Disabilities, Mental Retardation, Other Health Handicapped - Minor Category 3 - Hearing Impairments, Visual Impairments, Emotional Disturbance Category 4 - Other Health Handicapped - Major, Orthopedic Impairments Category 5 - Multiple Disabilities (other than deaf-blind) Category 6 - Autism, Traumatic Brain Injury, Deaf-Blindness 1A 1B 1C 1D 1E 1F 1G/H 1I TOTAL Total K Total , JVS-SE Jointure JVS-SE Non-Joint JVS Jointure JVS Non-Joint District Total , , NOTE: The total ADM on this report may not match the total ADM found on the SF-3 due to the manner in which the MR/DD ADM is handled on the SF-3.

6 SF-3 Report FORM SF3 OHIO DEPARTMENT OF EDUCATION-DIVISION OF SCHOOL FINANCE DATE 05/29/2002 (FY 2002 APRIL NO 1 PAYMENT, EMIS DATA 03/22/2002) ADM K 1-12 Total 1A. Special Ed Category B. Special Ed Category C. Special Ed Category D. Special Ed Category E. Special Ed Category F. Special Ed Category G. JVSD,JVSD Spec Ed N/A H. Non-Jnt OE JVSD,JVSD Spec Ed N/A I. All Other Students , J. MRDD N/A Total , ,306.37

7 The SF-3 Flow Report FY2003 Used to reconcile EMIS data with the numbers used by the Division of School Finance to generate the Current Year Formula ADM used in the SF-3 to generate state foundation monies. When comparing the SF-3 Flow with the SF-3, be sure the submission dates on the SF-3 Flow match or are earlier than the generation of the SF-3. The totals at the bottom of the SF-3 Flow should match Line 2 of the SF-3. Totals include: Students you are educating Your students being educated elsewhere Grades KG through 12 including ungraded.

8 SF-3 Flow Explanations EMIS data reported by your district You are educating the student 10 = Resident Student 11 = In-state, non-resident tuition student 17 = Non-resident residing with grandparent ( ORC) 18 = Non-resident senior attending ( ORC) 1A = Non-resident student - parent district employee ( ORC) 1C = Foster Care Placement( ORC) 1D = Direct Pay Tuition (parent pays) 1P = All placement in a licensed home, institution, group home or other licensed residential facility other than foster care ( ORC) 1S = Non-resident - Superintendent agreement ( ORC)

9 SF-3 Flow Explanations, cont’d. Student is being educated in other than your district 24 = ESC instructing student 25 = Post Secondary instructing student 2M = Community school instructing student Funding for FY06 will be driven solely by data reported on the CSADM Districts must still report these students through EMIS for the FY06 school year Unsure if the 2M will still appear on the SF3-Flow report. Student is your resident being educated by another entity.

10 SF-3 Flow Explanations, cont’d. EMIS data that OTHER districts have reported about students that they are educating. Are considered legal residents of your district and for which by law your district is considered to be responsible to educate: 10 = JVSD Students Only 12 = In-state, non-resident, vocational contract 13 = In-state, non-resident, non-tuition, non-contract (Unauthorized) 19 = Non-resident, Open Enrollment (Regular district and JVSD) 1B = Non-resident, Special Education program 1H = Your resident attending an ESC 34 = Non-resident, Open Enrollment students attending an ESC for part of the day 35 = Non-resident, Open Enrollment student attending a Post Secondary Institution for part of the day 49 = Cross Jointure open enrollment student Codes

11 Funding Issues Data reported by the educating district about your residents. While these students are included in the SF-3 line 1A – 1J, funding for these students will be transferred to the educating districts, except for students with the “10” and “13” codes. There are some deductions for JVS (Code 10). Resident district keeps all the money for students coded as “13”. Other adjustments Codes 12 and 1B – Calculated based on EMIS data received from the educating district. Codes 19, 34, and 35 – Based on data reported on the SF-OE forms processed by Area Coordinators. Funding Funding

12 Funding Issues cont’d. MR/DD students The number of MR/DD students in the current year greater than the number reported for FY98 will be added to the SF-3 by School Finance. Based on data submitted by the MR/DD. Pre School students with a disability Disability condition “11” Are excluded from the SF-3 Flow regardless of grade level Note: No special education weighted amounts follow the student to the Open Enrollment districts CTA weights do follow the student in Open enrollment

13 SF-3 Flow Example PROGRAM: SF3-FLOW-2002 OHIO DEPARTMENT OF EDUCATION PAGE: 1 SOURCE: SF3 EDUCATION MANAGEMENT INFORMATION SYSTEM DATE: 11/19/2001 SEQUENCE: COUNTY SCHOOL YEAR: SF-3 FLOW REPORT District: Dawson-Bryant Local SD County: Lawrence IRN: District: Claymont City SD IRN: County: Tuscarawas Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K C District: Ironton City SD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 J VS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K A District: Claymont City SD IRN: County: Tuscarawas Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K S District: Ironton City SD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Ohio University IRN: County: Athens Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K

14 SF-3 Flow Example PROGRAM: SF3-FLOW-2002 OHIO DEPARTMENT OF EDUCATION PAGE: 1 SOURCE: SF3 EDUCATION MANAGEMENT INFORMATION SYSTEM DATE: 11/19/2001 SEQUENCE: COUNTY SCHOOL YEAR: SF-3 FLOW REPORT District: Dawson-Bryant Local SD County: Lawrence IRN: District: Claymont City SD IRN: County: Tuscarawas Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Ironton City SD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 J VS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K B District: Claymont City SD IRN: County: Tuscarawas Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Ironton City SD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Dawson-Bryant Local SD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K

15 SF-3 Flow Example PROGRAM: SF3-FLOW-2002 OHIO DEPARTMENT OF EDUCATION PAGE: 1 SOURCE: SF3 EDUCATION MANAGEMENT INFORMATION SYSTEM DATE: 11/19/2001 SEQUENCE: COUNTY SCHOOL YEAR: SF-3 FLOW REPORT District: Dawson-Bryant Local SD County: Lawrence IRN: District: Lawrence County JVSD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Lawrence County JVSD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 J VS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Dawson-Bryant Local SD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Ohio University IRN: County: Athens Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Dawson-Bryant Local SD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K M

16 SF-3 Flow Example PROGRAM: SF3-FLOW-2002 OHIO DEPARTMENT OF EDUCATION PAGE: 1 SOURCE: SF3 EDUCATION MANAGEMENT INFORMATION SYSTEM DATE: 11/19/2001 SEQUENCE: COUNTY SCHOOL YEAR: SF-3 FLOW REPORT District: Dawson-Bryant Local SD County: Lawrence IRN: District: Podunk Local SD IRN: County: Buckley Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 JVS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Lawrence County JVSD IRN: County: Lawrence Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 J VS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K District: Willis County ESC IRN: County: Willis Attending: Submitted: 11/14/2001 CAT 1 CAT 2 CAT 3 CAT 4 CAT 5 CAT 6 J VS OTHER TOTAL STATUS GRADE (Line 1A) (Line 1B) (Line 1C) (Line 1D) (Line 1E) (Line 1F) (Line 1G/1H) (Line 1I) (Line 2) K

17 The SF-3 Flow Adjustment Report

18 Formula for calculating the above: 5283 X (CDOB) = $ $$$$$$$ x (Weight) X State % = $ $$$$$$$ Total credit or deduction = $ $$$$$$$$ **These are all “1B’s” on the SF-3 Flow. **All weighted amounts for disability conditions will be 90% for FY 05 Credits to or Deductions from LOCAL S.D. RESIDENT RESIDENT STUDENT STUDENT ADM/ AMOUNT DEDUCTED DISTRICT COUNTY CODB ST. % STATUS TYPE FTE or RECEIVED IRONTON CITY S.D. LAWRENCE COU SE SE $10, IRONTON CITY S.D. LAWRENCE COU SE SE $15, ROCK HILL LOCAL S.D. LAWRENCE COU SE SE $10, ROCK HILL LOCAL S.D. LAWRENCE COU SE SE $15, SOUTH POINT LOCAL S.D. LAWRENCE COU SE SE $10,

19 The EMSAGG6 Report (The Exclusion Report) Date: 09/05/01 District: xxxxxx Page: 4 Time: 9:08 am EMIS Aggregation Exclusion Report (EMSAGG6) Excluded Students Sorted by Building IRN, Error Code, Student ID Dates Student Id IRN Student Name Admis Wthdr Grade Error/Description WITHROW,MEGAN/ /04/ /08/ NOT ENROLLED - NOT ADMITTED OR WITHDREW ROBINSON,CHRISTOPHER AL/ /01/ /08/ NOT ENROLLED - NOT ADMITTED OR WITHDREW RODGERS,NATHANIEL ANDR/ /08/ /08/ NOT ENROLLED - NOT ADMITTED OR WITHDREW LOVINS,KRISTINA NICOL/ /11/ /08/ NOT ENROLLED - NOT ADMITTED OR WITHDREW TIEMANN,REBECCA LEEANN/ /12/ /08/ NOT ENROLLED - NOT ADMITTED OR WITHDREW H RODGERS,BENJAMIN DESTI/ /03/ /08/ NOT ENROLLED - NOT ADMITTED OR WITHDREW CHILDERS,JAMES ALEX/ /08/ /08/ NOT ENROLLED - 0 ATTENDANCE & NO REASON MAYS,AMANDA/ /08/ /08/ NOT ENROLLED - 0 ATTENDANCE & NO REASON WILLIAMS,ROSIE MARIE/ /08/ /02/ NOT ENROLLED - 0 ATTENDANCE & NO REASON BERTRAM,NIKKI/ /08/ /11/ NOT ENROLLED - 0 ATTENDANCE & NO REASON BELLVILLE,DAVID AARON/ /08/ /08/ NOT ENROLLED - 0 ATTENDANCE & NO REASON KERSTETTER,ANDREA RAYE/ /08/ /08/ NOT ENROLLED - 0 ATTENDANCE & NO REASON

20 An October check list for EMIS Coordinators  Contact The MR/DD for a list of students currently attending from your district.  Make sure your October EMIS data matches the CSADM report. (proposed change for FY07)  Make sure there are no missing or duplicated SSID numbers.  Make sure that SF-3 Flow “Adjustment” report has been reviewed and corrected.  Determine if any KG students have an 11 handicapping condition  These will be excluded from the formula ADM  Review all unexcused absences for the FFWO  Review the EMSAGG6 report for student with no days attendance and no reason

21 Questions?


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