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I am a person. I have a history file. I have a student profile. I am in the LDS. I am a person. I have a history file. I have a student profile. I am.

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Presentation on theme: "I am a person. I have a history file. I have a student profile. I am in the LDS. I am a person. I have a history file. I have a student profile. I am."— Presentation transcript:

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2 I am a person. I have a history file. I have a student profile. I am in the LDS. I am a person. I have a history file. I have a student profile. I am in the LDS. Thank you for making sure others see the real me.

3 Special Education Events ‘01’ = Babies Can’t Wait Notification ‘02’ = Parent Consent to Evaluation ‘03’ = Initial Evaluation ‘04’ = Initial Eligibility Determination ‘05’ = Initial IEP Meeting ‘06’ = Initial IEP Placement/Transition Service Begin (PRIMARY AREA) ‘07’ = IEP Annual Review (PRIMARY AREA) ‘08’ = Re-Eligibility Determination (PRIMARY AREA) ‘09’ = Special Education Exit OR (PRIMARY AREA) ‘10’ = Parent Revoked Consent (PRIMARY AREA) ‘02’ = Parent Consent to Evaluation ‘03’ = Initial Evaluation ‘04’ = Initial Eligibility Determination ‘05’ = Initial IEP Meeting ETC… Progression of Special Education Events

4 “Dirty Data” I cannot correct data that are not accurate. Errors I have to correct the same errors over and over again. Not in My District I just want to enter the events that occur in my district. Concerns You Have Expressed (Weeding the Garden) Multiple Annual Reviews ● I need to report more than one annual review for the same student.

5 Special Education History Recovered Events Included in Special Education History Eliminate Previously Associated Errors Special Education Record Recovered Events Rejected Events Special Education History Previously Reported/Accepted Events Recovered Events

6 I want Special Education History to accurately reflect all events for students. What Happened in FY11. Annual Review– March 19, 2010 (Event 07) Annual Review – October 19, 2010 Annual Review – May 19, 2011 (Event 07) Reporting Multiple 07 Events Multiple 07 Events within appropriate FY12 date ranges will be loaded into Special Education History (Only one Event 07 per month will be accepted.) What if a student had two Annual Reviews in one month? Both 07 Events may be reported but must be recovered to place in the Special Education History. What will happen in FY12. Annual Review– March 19, 2011 (Event 07) Annual Review – October 19, 2011 (Event 07) Annual Review – May 19, 2012 (Event 07) What will happen in FY12. Annual Review– March 19, 2011 (Event 07) Annual Review – October 19, 2011 (Event 07) Annual Review – May 19, 2012 (Event 07) NEW

7 E872 Student reported with PRIMARY AREA and no exit event last school year, but student not reported with PRIMARY AREA this school year. Why I may have received this error in FY11. Student is no longer special education. A prior year exit event (Event 09 or10) may have been rejected. Reporting Events outside Accepted Date Range Events rejected because they are outside the accepted data range (fiscal year + padding) can be recovered from “rejected records” and placed in Special Education History. Why I will not receive this error in FY12. Events 09 and 10 from prior years moved to history meet the required condition that primary area must be reported unless the student has an exit event (Event 09 or 10). Why I will not receive this error in FY12. Events 09 and 10 from prior years moved to history meet the required condition that primary area must be reported unless the student has an exit event (Event 09 or 10). NEW

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10 Already in History Same event with same date is already in history. Why are you submitting again? Check Dates This event did not occur during this fiscal year. This event did not occur while this student was enrolled in your district. Are you sure your dates are correct? Check Enrollment This student does not have an enrollment record for your district. Why are reporting a student not enrolled in your district? Recovery – Rejection Codes 01 through 08 (Seeding the Garden) SIS Vendor Issue The same event with the same date is being reported more than once in the same file.

11 Rejection Codes R01 - Event is not within the current fiscal year*. R02 - Event has duplicate in upload file based on system code. (Events ) R03 - No Enrollment level record found for same System Code, School Code, and Student ID*. (Events 06-10) R04 – Upload file has duplicate for System Code, Student ID, Event Code, and Event Date. (Events 07-10) R05 – Date of event is not within Enrollment dates for reporting school*. (Events 07-10) R06 – Babies Can’t Wait event has already been reported. (Event 01) R07 – Event already exists but No Exit Event is Reported. (Events 02-06). R08 - Event is already reported for the fiscal year (YYYY) and event month (MM). (Events 07-10) (* For this data collection, dates from May/June of prior fiscal year will be accepted.)

12 Ignore Clean Dirty Data Event Code 01 BCW Transition This event is already in history. Why are you submitting again? R06 Rejection Codes Event Codes Initial Placement This event is already in history. Why are you submitting again? Ignore Clean Dirty Data Unreported Exit? R07 Possible Actions Event Codes Multiple Events This event is already in history with same month/year but with a different day. Why are you submitting again? R08 Ignore Clean Dirty Data Multiple Events Possible Actions

13 Check GTID/ID Event Codes Valid Event BUT No Enrollment Level Record found for student. Event Codes Valid Event BUT The event date is not within the fiscal year. (Padding to back to May 1) R01 Rejection Codes Clean Dirty Data Submit previously unreported events Event Codes Valid Event BUT The event date is not within student enrollment dates for your district. R05 Clean Dirty Data Submit previously unreported events from other states or districts Possible Actions R03 Possible Actions

14 R02 and R04 Duplicate Events Multiple submissions of the same event with the same date are being reported in the same extract file. Talk to SIS Vendor R02 and R04 Duplicate Events Multiple submissions of the same event with the same date are being reported in the same extract file. Talk to SIS Vendor Rejection Codes – Vendor Issues

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16 SE076a

17 SE076b

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19 Special Ed Rejection Recovery CURRENT SPECIAL ED HISTORY Student Name Doe, Jane R Student ID : GTID : Primary Area : Significant Development Delay Special Education History as of 12/07/ :38:43 pm Reporting School Year System Id and NameSchool Id and NameEventEvent Date Student Present at Conference Parent Present at Conference Current Year Event Data Date Moved From Rejected Link To Comments Test County0277- Test County Primary School07-IEP Annual Review N N Yes Test County0277-Test County Primary School08-Re-Eligibility Determination Yes Comments Test County0277-Test County Primary School08-Re-Eligibility Determination No Test County Test Elementary School08-Re-Eligibility Determination No Comments Test County0277- Test County Primary School07-IEP Annual Review N N No REJECTED RECORDS Student Name : Doe, Jane R Student ID : GTID : Primary Area : Significant Development Delay REJECTED SPECIAL EDUCATION EVENT RECORDS – REPORTING YEAR 2012 System Id and NameSchool Id and NameEventEvent Date Student Present at Conference? Parent Present at Conference? Current Year Event Data? MOVE 600- Test County0277- Test County Primary School07-IEP Annual Review N N Yes XX 600- Test County0277- Test County Primary School08-Re-Eligibility Determination Yes  600- Test County0277- Test County Primary School08-Re-Eligibility Determination No 600- Test County0277- Test County Primary School08-Re-Eligibility Determination No XX 600- Test County0277- Test County Primary School07-IEP Annual Review N N No To select rejected record(s) for move to Current History, click on the check box to the right of each needed record. Comments will be required, and should be related to the records checked. 1 1 Enter comments for checked record(s): Select reason for move, or select Other to enter explanation Then click Move button 2 MOVE RECORDS TO CURRENT HISTORY 3

20 Special Ed Rejection Recovery CURRENT SPECIAL ED HISTORY Student Name Doe, Jane R Student ID : GTID : Primary Area : Significant Development Delay Special Education History as of 12/07/ :38:43 pm Reporting School Year System Id and NameSchool Id and NameEventEvent Date Student Present at Conference Parent Present at Conference Current Year Event Data Date Moved From Rejected Link To Comments Test County0277- Test County Primary School07-IEP Annual Review N N Yes Test County0277-Test County Primary School08-Re-Eligibility Determination Yes Comments Test County0277-Test County Primary School08-Re-Eligibility Determination No Test County Test Elementary School08-Re-Eligibility Determination No Comments Test County0277- Test County Primary School07-IEP Annual Review N N No REJECTED RECORDS Student Name : Doe, Jane R Student ID : GTID : Primary Area : Significant Development Delay REJECTED SPECIAL EDUCATION EVENT RECORDS – REPORTING YEAR 2012 System Id and NameSchool Id and NameEventEvent Date Student Present at Conference? Parent Present at Conference? Current Year Event Data? MOVE 600- Test County0277- Test County Primary School07-IEP Annual Review N N Yes XX 600- Test County0277- Test County Primary School08-Re-Eligibility Determination Yes  600- Test County0277- Test County Primary School08-Re-Eligibility Determination No 600- Test County Test County Primary School08-Re-Eligibility Determination No XX 600- Test County0277- Test County Primary School07-IEP Annual Review N N No To select rejected record(s) for move to Current History, click on the check box to the right of each needed record. Comments will be required, and should be related to the records checked. 1 1 Enter comments for checked record(s): Select reason for move, or select Other to enter explanation Then click Move button 2 MOVE RECORDS TO CURRENT HISTORY 3 DROP-DOWN COMMENT OPTIONS: 1) Event occurred at this school prior to the enrollment date (example: over the summer). 2)Reporting event that occurred at a previously attended school in Georgia. 3)Event occurred prior to enrollment in Georgia. 4) Other: (Enter at least 10-word-minimum explanation why checked records require move to history.).

21 Special Ed Rejection Recovery Student Name : Doe, Jane R Student ID : GTID : Primary Area : Significant Development Delay Special Education History as of 12/07/ :38:43 pm Reporting School Year System Id and Name School Id and NameEvent Event Date Student Present at Conferen ce? Parent Present at Conference? Current Year Event Data? Date Moved From Rejected Link To Commen ts Test County0277-Test Primary School07-IEP Annual Review N N Yes Test County0277-Test Primary School08-Re-Eligibility Determination Yes Comment Test County0277-Test Primary School08-Re-Eligibility Determination No Test County1050-Test Elementary Schl08-Re-Eligibility Determination No Comment Test County0277-Test Primary School07-IEP Annual Review N N No Test County0277-Test Primary School07-IEP Annual Review N N No Comment Test County0277-Test Primary School08-Re-Eligibility Determination No Comment REJECTED RECORDS Student Name : Doe, Jane R Student ID : GTID : Primary Area : Significant Development Delay REJECTED SPECIAL EDUCATION EVENT RECORDS – REPORTING YEAR 2012 System Id and NameSchool Id and NameEventEvent Date Student Present at Conference? Parent Present at Conference? Current Year Event Data? MOVE 600- Test County0277- Test County Primary School08-Re-Eligibility Determination Yes  600- Test County0277- Test County Primary School08-Re-Eligibility Determination No 600- Test County0277- Test County Primary School07-IEP Annual Review N N No 4 “results” Selected records are removed from rejected list and added to current special ed events.

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