Presentation on theme: "THE SCHOOL AS A BUREAUCRATIC ORGANIZATION"— Presentation transcript:
1 THE SCHOOL AS A BUREAUCRATIC ORGANIZATION Presented by:DEBBIE S. RELLOSAPresented to:DR. AMELIA PLOPENIO-PAJEProfessor
2 A SCHOOL is an institution designed for the teaching of students (or "pupils") under the direction of teachers. Most countries have systems of formal education, which is commonly compulsory. In these systems, students progress through a series of schools. The names for these schools vary by country, but generally include primary school for young children and secondary school for teenagers who have completed primary education.
3 A BUREAUCRATIC organization is simply an organization run by the government. It is bureaucratic because there is a lot of red tape involved. That means for a single thing to be done it has to be passed through the different heads of departments. So it will go from the president to the vice to subordinates under him and the list is continuous.
4 Basic Internal Conflicts The school is a complex organization. Complex organizations, by mere virtue of their complexity, run up against four basic internal conflicts. These are:following policy vs. sensitivity to individual differencesdelegating authority vs. pursuing authorized goalsprocess vs. productpower vs. morale
5 Following policy vs. sensitivity to individual differences is the basis of the persistent tension in trying to follow a school policy providing equal educational opportunity that also tries to address the individual needs of the child. This tension between policy and sensitivity can be seen in a variety of school problems and practices.
6 For example:the conflict of teaching a class according to a standardized curriculum vs. making adjustments according to the readiness of individual studentsrestrictions, for fear of legal liability, on outside-of-school activities to enhance the curriculumthe establishment of mathematical formulas for generating grades rather than relying on teacher judgmentthe use of standardized tests for college admissions to supplement, sometimes replace, secondary school records and recommendations
7 Delegating authority vs. pursuing authorized goals (Philip Selznick)As authority is delegated, organization members pursue their personal goals more strongly. Teachers have moral and professional goals and these not infrequently come in conflict with school procedures and policies. For example, a teacher may be put in charge of discipline and ignore a policy that requires students who fight to be suspended automatically. He or she may take into consideration, for example, that students who are bullied ought not be punished along with the bullies.
8 A well-running school necessarily involves teachers in much of what the public would consider administrative work, e.g. rostering, discipline, trip planning, admissions. This puts teachers in the position of exercising discretion on matters of policy. They often then make decision on the basis of what they see as the merits of the case rather than on the basis of policies and procedures.
9 Some common practices which negotiate the conflict between delegation of authority and the pursuit of authorized goals are the following:Teachers use instructional time to have students decorate the classroom or the halls.Principals may call special assemblies to free staff for committee work.Teachers change the curriculum at will to reflect their personal tastes and priorities.
10 Process vs. Product (Luther Gulick) Teaching is a bit of both. Lessons can be planned with product orientation. Teachers usually get to see some development and completion over a span of time. On the other hand, they don't get to see really long range effects, say, from first through twelfth grade. Process orientation can be done more cheaply if common activities are pooled, but there is no one responsible to see to it that completion occurs.
11 They can always blame someone in the previous stage of the process for failure. In this sense, schools are process- oriented. Kids are pooled for common treatment because it is less expensive to do so. Career wise, there is no overall attention given to students. Economies of scale reduce the effectiveness with which goals are achieved
12 Situations which point to an underlying conflict between process and product orientation are these: School district consolidation vs. "small school" virtues such as school spirit, a feeling of sharing, a personal knowledge of all members of the school community.
13 Class-size and teacher feelings of frustration in reaching kids. Subject-matter focus and departmentalization in high schools vs. learner-centered focus and concern with development.Standardized testing and curriculum vs. the concern for the "specialness" of students.Class-size and teacher feelings of frustration in reaching kids.
14 School spirit sinks as bullying becomes widespread. Power vs. MoraleSome situations that illustrate the power vs. morale conflict are these:Teachers are demoralized to discover that their textbooks have been selected for them by their local school board committee.Classroom morale may be negatively affected by a teacher's unnecessary expressions of authority.School spirit sinks as bullying becomes widespread.
15 BASIC ORGANIZATIONAL CONFLICTS EXAMPLEfollowing policy vs. sensitivitydelegating authority vs. authorized goalsprocess vs. productpower vs. moralestandardization vs. individualization of curriculuminstructional vs. non- instructional use of time and materialBig-School vs. Small-School outcomescoercion vs. commitment
17 Theory X - expects the worst of people, would find all four of the basic conflicts possible. Theory Y - pursues relationships that trust and empower organization members to act, would probably avoid the conflict of power with morale. Theory Z -looks into organizational members for the goals to pursue
18 Monocratic PowerPower tends to corrupt. Absolute power corrupts absolutely Lord ActonKenwyn K. Smith indicates that where organizations are monocratic, i.e. power is concentrated rather than distributed, certain ways of perceiving subordinate or superior groups develop.
19 Monocratic organization is comprised of three groups: Power holders control resources, money, influence, police power. Implementers attempt to adjust the directives of the power holders to the realities of the situation to which their directives are addressed. "Lowers" are those left in the organization, subject to the will of the power holders, and the administrations of the implementers, lacking power of their own.
23 The Implementation Models The systems management model
24 The Bureaucratic Model A bureaucratic model sees the organization as compartmentalized; more complex than a simple input-out systems model. It has departments to which different tasks are assigned. These departments may work independently, in that the master program, the policy, need not govern the day-to-day work.
30 Important things to note: the bargaining process requires support from resources. In the bureaucratic complex this is called "overhead."evaluation tends to be focused on those Benefits and Costs that are intended to support goals.the potential exists for resources to be diverted away from supporting goals and policies to other uses.
31 Four implementation models: a central principle, operating as an organizational rationalea theory of power, i.e. how power is distributed throughout the organizationa theory of decision, i.e. how decisions are best thought to be made in the organizationthe implementation process, i.e. how decisions are thought to be best put into practice.
33 Decision in Organizations Analyze the problem situation to determine present allocations of costs and benefitsb. Examine goal proposals for feasibility;c. Determine the likelihood of implementation;d. Determine post-implementation allocations of costs and benefits.
34 How Problems Are Dealt With 1.Those variables that are largely within the control of the problem-solving individual or organizational unit will be considered first. There will be a serious attempt to elaborate a program of activity based on control of these variables.
35 2. If a satisfactory program is not discovered by these means, attention will be directed to changing other variables that are not under the direct control of the problem solvers,...3. If a satisfactory program is still not evolved, attention will be turned to the criteria that the program must satisfy, and an effort will be made to relax these criteria so that a satisfactory program can be found.
36 The Costs of AnalysisWhy is problem-solving in organizations so haphazard?Are people basically irrational? Don't they really care?
37 A detailed cost-benefit analysis can have political costs, also. The answer is that careful analysis costs time and effort, ultimately, money.A detailed cost-benefit analysis can have political costs, also.Unless people perceived the situation to involve their own interests, they don't look for the "best" answer. They don't even look for the most cost-efficient answer. They generally accept what will do to answer the concern, if only for the moment.A tight budget or a tradition of making do aggravates this.
38 Garbage Can Decision Processes (March and Olsen)In a garbage can decision process a decision within an organization is an outcome of the following randomly related factors:problems, i.e. someone's concerns;solutions, someone's product, often waiting to be applied to something.participants, often whoever happens to be available.choice opportunities, occasions when a decision is expected.
40 A problem is a perception by a someone that a situation concerns them or other people. (March and Olsen) a) a situation uniformly perceived by power holders to be a concern because solutions would involve substantial reallocations of costs and benefits or b) a situation perceived generally to be a concern but for which there is no broad consensus for solution.
42 References:Kenneth E. Boulding, Conflict and Defense: a general theory. ( New York, Harper Torchbooks, 1963) p. 145.See Richard Sennett, Authority, (New York: Vintage, 1981) pp for an example of the use of indifference to create guilt and assert authority. The organizational issue of how compensation gets negotiated is obscured in this exchange.James J. March and Herbert A. Simon Organizations (New York: Wiley, 1958)Robert K. Merton in March and Simon, 41. See also Robert K. Merton Social Theory and Social Structure (New York: Harcourt, 1976) or Robert K. Merton Sociological Ambivalence and Other Essays (New York: Free Press, 1976)See Joseph Berger, "New York's Principals Tell Why They 'Break the Rules'" The New York Times. Feb. 21, 1989, Sec. B, p.1.Philip Selznick in March and Simon ,43. See also Philip Selznick "Foundations of the Theory of Organization" in Jay M. Shafritz and Philip Whitbeck Classics of Organization Theory (Oak Park, IL: Moore, 1978) 84 – 95
43 THANK YOU AND MAY GOD BLESS US ALL!!! FINISHED…….THANK YOU AND MAY GOD BLESS US ALL!!!
44 Do you have a "problem group" of employees Do you have a "problem group" of employees? A department, a team, a division that just doesn't conform to the cultural values you're promoting? At a recent Chief Executive Boards International meeting, a member described a small group of employees that had a history of discontent, attitude issues and a general lack of teamwork.
45 Parable of the Monkeys -- The Persistence of Organizational Culture It happened that there were three monkeys in a cage. Suspended at the top of the cage was a bunch of bananas. There was a ladder from the floor of the cage up to the bananas. One of the monkeys who was both clever and agile and also liked bananas, decided to head up the ladder to grab a banana. Imagine his surprise (not to mention that of the other two monkeys) when suddenly a fire hose washed down the cage, blasting all three monkeys over to one side. Cold and shivering, the 3 monkeys regrouped and thought about what had happened.Parable of the Monkeys -- The Persistence of Organizational Culture
46 Monkeys don't have a real long memory, and after awhile a second monkey thought again about the bananas and headed up the ladder. Same thing -- a fire hose washed all three monkeys over to the side of the cage. They picked themselves up, shook themselves off, and hoped the sun would come out to warm them up. After another couple of hours, the third monkey couldn't resist, and he went for it. Sure enough, same result -- fire hose, wet monkeys, and another miserable afternoon of drying out. Finally, all three monkeys became convinced that going for the bananas was a bad idea, and went on with the rest of their lives.
47 Then the zookeeper drafted one of the monkeys for another exhibit and replaced him with a new monkey. The new monkey arrived, looked up at the bananas, looked over at the ladder and couldn't figure out why the other monkeys hadn't gone for the bananas. He headed for the ladder and got about 1 rung up when the remaining "experienced" monkeys tackled him, dragged him to the floor and pummeled him into submission. He quickly concluded that climbing the ladder wasn't a good idea. A week later, the zookeeper replaced the second monkey. Monkeys are somewhat single-minded. The new monkey spied the bananas, headed for the ladder, and the remaining two monkeys tackled him and pummeled him into submission.
48 Finally the third monkey was replaced and, you guessed it, the same thing happened. So life went on among the monkeys and after some time the first of the "new" monkeys was replaced with yet another monkey. Sure enough, the new guy saw the bananas, went for the ladder, and his two peers tackled him and beat him into submission. Why was that? None of these monkeys knew anything about the fire hose. None of them had ever gotten wet for having climbed the ladder in the quest for bananas. Yet the monkeys had been fully culturalized to know that it was a bad idea. And you could likely go on individually replacing monkeys one at a time forever, and expect the same result.
49 The only solution to this problem, if it is one, is to replace all the monkeys with those who don't know the existing culture. Think about it -- isn't organizational culture really a hand-me-down process? New employees come in and are quickly assimilated into the dominant system of beliefs, values and ideals. If those match yours, it's great. If they don't, it's tough to change, and your wishes or hopes won't get you there.