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Guide to Posting School-Based Professional Development July 2013.

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Presentation on theme: "Guide to Posting School-Based Professional Development July 2013."— Presentation transcript:

1 Guide to Posting School-Based Professional Development July 2013

2 Contents Introduction to Flow Chart of Proposal Process Posting School-Based Professional Development (SBPD) Course Closing SBPD Course How End Users View MLP Calendar Resources

3 MyLearningPlan (MLP) is a web-based service for tracking Professional Development activities. Teachers use their private username (BPS+EmplID) and password(EmplID) to select in-service activities, set-up and view individual plans, portfolios, and receive information regarding district approval for professional development activities. MLP administrators use this site to post PD activities, provide PD certificates to personnel, record data, and create reports. All users benefit from the streamlined workflow which automates many tasks and provides better, faster access to records and information.

4 Flow Chart-Course Proposal DA: Login DA: Select Proposal Form DA: Fill in course information DA: Submit course proposal OEE: Review course. OEE: Post course to District Catalogue DA: District Admin (YOU!) OEE: Office of Educator Effectiveness (mylearningplan@b

5 How to post a School-Based PD Session: 1) Login to mylearningplan.c om 2) Click on the LearningPlan tab 3) Click on School- Based Profess

6 Proposal Form: Activity Information (1) Course name should be “School Name_Title” (3) Choose from the following: Online (only offered online) In-person (only offered in person) Blended (part online, part in person) (2) You may specify whether this course is beginner, intermediate, or advanced. This is an optional field. (4) Provide a brief description of the course. NOTE: Spell check link to the right. (5) Add a website that would be supplemental to the course (optional field)

7 Proposal Form: Instructor Select the MLP Instructor from the list provided. If there are more than one instructors, press CTRL, then click on all instructors’ names. If the instructor is not listed, type their name into the space provided. If this instructor is a BPS employee, also email the instructor’s name to to give him/her MLP Instructor privileges.

8 Proposal Form: Meeting Dates/Times/Locations If you select more than one meeting, the page will refresh and list Meeting Date 1-X number of dates. Only select more than one meeting if you want the same attendees to attend several meetings. If you want to post more than one Be specific about the location (ex. Do not use acronyms such as MPHS for Madison Park High School)

9 Proposal Form: Department Contact If a department is sponsoring your PD session, select this department. If they are not listed, type their contact information in the space provided. This is not a required field.

10 Proposal Form: Provider Select “Boston Public Schools” unless there is an outside provider. USUALLY, If you choose an outside provider (from drop-down or listed underneath) you will not be able to print a BPS certificate on MLP.

11 Proposal Form: Registration and Approval Settings If a course is full and a participant decides to drop the course, the first person on the waitlist will be automatically added to the course.

12 Proposal Form: Hours/Credits Enter the total number of hours for this course. Enter the number of graduate/in-service credits participants will earn (if applicable). Read Superintendents Circulars for credit guidelines (ex. PDPs, in-service, stipends)

13 Proposal Form: Goal(s) and Objective(s) Page 1

14 Proposal Form: Goal(s) and Objective(s) Page 2 *Select the goals/objectives of your PD * Show how your goals/objectives align with the Acceleration Agenda, the Dimensions of Effective Teaching, Dimensions of Effective Leadership, and your building’s goals.

15 Proposal Form: Purpose(s) of Hours/Credits If you are not giving PDPS, select “Not Applicable” from the drop down menu. If you are giving PDPs, answer the questions accurately. If you are not giving in- service credit, select “Not Applicable” from the drop down menu. If you are giving in-service credit, answer the questions accurately.

16 Proposal Form: End Product/Follow Up Confirm whether or not this course has an end-product. If there is an end-product, add further detail.

17 Proposal Form: Purpose(s) It’s VERY important to check the correct boxes in order to print accurate Certificates.

18 Proposal Forms: Framework and Restrictions State Curriculum Framework and Strands: choose the most appropriate strand. If none are appropriate, select “Not Applicable.” Building/Grade Restrictions: Choose who you would like to view this PD. If you restrict your PD to a specific building/grade, only personnel with that building/grade marked in their profile will be able to view your PD post. Also specify whether or not this course has a fee, and if it has been paid.

19 Closing Courses 1) Select the District Admin tab 2) Select Enrollment Tools 3) Search for the Activity Tips for searching for Activities Make sure the dates selected are before the first meeting and end after the last meeting (the broader the dates, the more likely you will see the activity!) Searching by program could narrow the results, but be sure you are searching the correct program. If you can’t view it, try searching the title instead. When searching the title, just type a word or two rather than the whole title. Most activities are NOT an event, so you can usually ignore that line. Click Include: All

20 Closing Courses: Awarding In-service Credit and PDPs Activity Functions include: Edit Activity (only viewable by Department of Teacher Development and Advancement- contact mylearningplan@boston.k12. if you need to edit your activity.) mylearningplan@boston.k12. View Roster Email Functions Confirm Attendance Sign-In Sheet Download Roster Cancel Activity (contact mylearningplan@boston.k12. to cancel) mylearningplan@boston.k12. 1)Select Confirm Attendance to: Give participants the credit they earned by attending the course Close the course

21 Closing Courses: Awarding In Service Credit and PDPs Professional Development Points (PDPs) The total number of hours attended=the amount of PDPs listed on Certificate In Service Credits The total number of credits listed= the amount of in service credits listed on Certificate Helpful Hint: To save time, 1) Select Check All box 2) From the drop down menu next to Set Checked, select House=1-3 to quickly fill in everyone’s hours. Then, change indiicudula hours if people were late, left early, or didn’t attend.

22 Closing Courses: Awarding In-service Credit and PDPs 1) Select the Participant(s) 2) Insert the hours/PDPs earned 3) Insert the credits/ in service credits earned 4) Set Approval Status to: Complete to finalize the participant’s attendance and award certificate No Show if participant never attended Denied if participant didn’t complete the course requirements (ex. Didn’t attend enough classes, didn’t complete end-product.) 5) Click Save. NOTE: If approval status is set to Attendance Confirmed, participants will NOT receive certificates. You MUST set status to complete for the participants to receive their certificate.

23 End-User: Searching for Courses Important to know how end-users (teachers, etc) views courses. – Search: Could search by program Pay attention to the start and end date field. Make sure the course takes place in between that time frame (Esp for courses with multiple meetings) End-user’s profile (Ex. Was this course limited to employees that teach a certain grade/in a certain school? If so, the end- user must have that grade/school marked in their profile,. Soon data will be synced with peoplesoft.) Has course been posted? (proposal flow-chart) Is the course still viewable? (sometimes course stops showing if it’s a series of courses.)

24 End-User: Completing Course Once the class is over, the end-user has to click ‘course complete’ – If there is an evaluation attached, they have to fill out evaluation BEFORE clicking complete. District admin also has to complete course THEN course is copied into user’s portfolio. – Click ‘portfolio’ on left hand side bar – Click on course – Click ‘print certificate’

25 MLP Calendar 1) Click on the Calendar link to view the District’s PD offerings in a calendar format.

26 MLP Calendar Select the catalogue’s you would like to view All PD postings from that catalogue will be listed on the date they are occuring. Search for courses using the Calendar’s Search function.

27 Resources Help option located at the top right corner of MLP home page. – Webinars are very helpful! – PRACTICE! Don’t forget that any information you post here will NOT be posted on District Policies and Guidelines – In-Service Credit Guidelines – Professional Development Points Guidelines

28 For additional support, contact: Denisse Mayers (p) 617-635-6030

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