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2012–2013 Student Attendance Accounting Handbook (SAAH) August 23, 2012.

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Presentation on theme: "2012–2013 Student Attendance Accounting Handbook (SAAH) August 23, 2012."— Presentation transcript:

1 2012–2013 Student Attendance Accounting Handbook (SAAH) August 23, 2012

2 Goals Understand SAAH's purpose Understand basic attendance accounting rules Learn what's new in this year's SAAH (*asterisks indicate new information) 2

3 SAAH Background The SAAH: describes the attendance accounting rules school districts and charter schools must follow to generate state funding has the force of law; it is adopted by reference in the Texas Administrative Code (TAC) is published yearly to include changes in statute and in other TAC rules 3

4 Web Location Available on TEA's Student Attendance Accounting Handbook web page:Student Attendance Accounting Handbook 4

5 Web Location

6 Overview Section 1 6

7 Audit Requirements Section 2 7

8 General Attendance Requirements Section 3 8

9 Superintendent: Accuracy and safekeeping of all attendance records Principal: Accuracy of Campus Summary Reports Teacher: Accuracy of absence data (s)he records Attendance personnel: Accuracy of information submitted (to best of his or her knowledge) 9 Responsibility 3.1

10 Attendance personnel should not determine a student's coding information Special program staff, directors, and/or teachers make coding determinations Special program staff are responsible for accuracy of special program data 10 Responsibility 3.1 (Continued)

11 At least 5 years old on September 1 but less than 21 At least 21 years old but less than 26 and admitted to complete diploma requirements At least 3 years old, has a disability, and meets special ed. eligibility requirements 11 Age Eligibility: Eligible 3.2.3

12 21 years old on September 1 and receiving special ed. services (eligible for services through end of school year or graduation) Has a disability, has graduated under 19 TAC § (b)(3), and still has need for special ed. services (may be served through age 21) Eligible for PK and meets PK age requirements by September 1 of school year (half-day funding) 12 Age Eligibility: Eligible (Continued)

13 Students who are on campus and in classroom at attendance time must have attendance taken by the classroom teacher “Signing in” not acceptable Each teacher recording attendance must certify that attendance records are correct *by signing and dating the attendance record within 1 week of the attendance recorded* *Signing/dating hard copy of attendance record is not necessary if automated attendance system can track ID of those entering information and date/time of data entered (i.e., meets reqs. in 2.2.3) 13 General Attendance-Taking Rules 3.6

14 Missed instructional days Low-attendance days Early-release days Dual credit and calendar mismatch between school and college (number of days or start date) *Remote instruction (covered in Section 11) Check if waiver granted at /Default.aspx /Default.aspx 14 Waivers 3.8.2

15 Not eligible for state funding 180 days/year is limit for funding Except for specific programs authorized by statute *Only currently funded program is program for providing extended school year services to eligible special education students *Optional Flexible School Day Program students cannot earn more than equivalent of 180 days 15 Summer School 3.8.4

16 Special Education Section 4 16

17 *To be eligible for services, student must be “child with a disability” *Admission, review, and dismissal (ARD) committee or individualized family services plan (IFSP) committee makes determination Special Education: Eligibility 4.2

18 Services must be made available to eligible students: on their third birthday if they are not 22 on September 1 of current year and have no regular high school diploma who meet all three requirements below: not 22 on September 1 of current year received high school diploma under 19 TAC § (b)(3) returning to school under 19 TAC § (f) Services also must be made available to students 0–2 with visual/auditory impairments Special Education: Eligibility 4.2

19 Student Not Previously Receiving Services ARD committee meets to determine student's eligibility and placement, develop IEP, and determine date services will begin Special education staff provide coding info and effective date to attendance personnel ASAP Attendance personnel record codes, effective date in attendance system Effective date is date services begin, not date ARD committee developed IEP 4.3 Special Education: Enrollment

20 Student Whose Arrangement/Setting Is Changing ARD committee meets to review IEP, makes any necessary changes in placement, specifies any necessary coding changes, and determines effective date of changes Special education staff provide coding info changes and effective date to attendance personnel ASAP Attendance personnel record codes, effective date in attendance system Effective date is date services in new placement begin, not date ARD committee developed IEP 4.3 Special Education: Enrollment

21 Student withdrawn when: student withdraws from school, ARD committee determines student is no longer a child with a disability, or *parent revokes consent for services in writing *Prior written notice must be provided at least 5 school days before services will be discontinued, unless parent agrees otherwise ARD committee must provide effective date of dismissal to attendance personnel ASAP 4.4 Special Education: Withdrawal

22 *For 3- or 4-year-olds eligible for and in need of services, parents may: enroll student only in the public school, “dual enroll” student, or decline to have student enroll in public school For students 5+ who are eligible for and in need of services, parents may enroll student full-time in the public school If parents do not, district must make services available as provided in 19 TAC § (district obligation limited, any services provided under services plan, not an IEP) 4.5 Special Education: Private School Students Eligible for and in Need of Services

23 *“Table of contents” with hyperlinks added *Codes now listed in numeric order *More links to outside references *More hyperlinked cross-references CTRL + click to go to ALT + left arrow key (  ) to go back 4.7 *Instructional Arrangement/Setting Codes

24 *Code 00 section revised for clarity *Code 01 – homebound section now includes info specific to students under 6 *Code 40 – mainstream and code 41/42 – resource room/ services sections revised for clarity *Guidance specific to codes 41–44 now immediately after those sections (4.7.13) *Codes 81–89 – residential care and treatment facility section: Statement added that not for use for students in foster family-homes 4.7 *Instructional Arrangement/Setting Codes

25 *Speech therapy indicator code section revised for clarity Codes: Code 0: No Speech Therapy Student receives special ed. services but not speech therapy Code 1: Speech Therapy “Only” Student receives speech therapy but no other services that are provided through an instructional arrangement/setting Code 2: Speech Therapy With Other Services Student receives speech therapy as well as other services that are provided through an instructional arrangement/setting 4.8 *Speech Therapy Indicator Codes

26 *New major subsection 4.9.1: Eligibility 4.9.2: State funding 4.9.3: PPCD and prekindergarten programs *Updated chart: PK-eligible and -ineligible side-by-side 4.9.4: PPCD and kindergarten programs 4.9.5–7: PPCD and Head Start, preschool, and child care programs *Updated chart (4.9.8) 4.9.9: PPCD and dual enrollment 4.9 * Preschool Programs for Children With Disabilities (PPCDs)

27 *4.10: Dedicated section on services for infants, toddlers *4.11: Dedicated section on shared services arrangements (SSAs) Includes info on regional day school program for the deaf SSAs *4.12: In “Exceptions to Norm” coding chart, Head Start coding info corrected *4.13: Extended school year (ESY) services info revised for clarity 4.10–4.13 *Other Special Education Topics

28 4.15.1: Chart with contact-hour determination info 4.16: Documentation Homebound log, etc. ARD/IFSP committee documentation, including IEP or IFSP Eligibility statements Homebound Hospital class Residential care and treatment facility 4.15 and 4.16 Special Education: Eligible Days Present and Contact Hours, Documentation

29 Special ed. teachers must meet state special ed. certification requirements for grade level in addition to NCLB requirements If general ed. teacher is highly qualified, the special ed. teacher providing assistance does not have to be highly qualified for that core subject More information at TEA Highly Qualified Teachers page: Special Education Teacher Requirements

30 Career and Technical Education (CTE) Section 5 30

31 Grades 9–12 Grades 7 and 8, if students eligible for and enrolled in CTE for the Disabled courses CTE: Grade Levels Eligible for Funding

32 Grades 7–12 Require ARD committee approval Classes must be self-contained and serve only special education students 5.9 CTE for the Disabled (CTED) Courses

33 Bilingual/English as a Second Language (ESL) Section 6 33

34 Prekindergarten (PK) Section 7 34

35 Any district may offer PK, but district must offer PK if it identifies 15 or more eligible children who are at least 4 years of age on or before September 1 of current school year Eligible students cannot be charged tuition for the half day that is FSP funded (state funded) Eligible students can be charged for the additional half day not funded by FSP Students must be 3 or 4 A class may serve both 3- and 4-year-olds State funding is half-day (special ed. exception) Section 7 PK: General Requirements

36 Gifted/Talented Section 8 36

37 Pregnancy Related Services (PRS) Section 9 37

38 Additional service requirements to earn eligible days present 9.12 CEHI and Special Education

39 Nontraditional Schools Section 10 39

40 Removal for violations of student code of conduct limited to not more than 10 consecutive school days For removals over 10 consecutive school days, ARD committee must determine whether misconduct was manifestation of disability Student removed for 10+ school days in same year must continue to receive services Student removed for fewer than 10 days must also continue to receive services if district provides educational services to students without disabilities who are similarly removed District may remove student for up to 45 days for misconduct involving weapons, drugs, or serious bodily injury without regard to whether misconduct was manifestation of disability Disciplinary Removals of Students With Disabilities

41 Nontraditional Programs Section 11 41

42 Nontraditional programs include: dual credit Optional Flexible School Day Program Optional Flexible Year Program High School Equivalency Program Texas Virtual School Network *remote instruction Section 11 Nontraditional Programs

43 *Remote Instruction Instruction provided through a technology that allows for real- time, 2-way interaction between student and teacher in different locations (e.g., interactive video conferencing) Includes: remote conferencing (attendance based on 2-through-4-hour rule) remote homebound instruction (attendance based on hours of individualized instruction and homebound funding chart) distance learning Waiver required (except for distance learning) 11.10

44 *Remote Instruction: Remote Conferencing Remote conferencing: Regular education Student at off-campus location able to virtually participate in classes provided on the student’s campus Must be unable to attend school because of a temporary medical condition documented by physician Attendance based on 2-through-4-hour rule and whether student virtually present at attendance time Remote conferencing is not the same as homebound instruction

45 *Remote Instruction: Remote Conferencing Remote conferencing: Special education Situation in which: student at off-campus location able to virtually participate in classes provided on the student’s campus or student at on- or off-campus location receives instruction or services from an appropriately credentialed individual who is at a different location (e.g., speech therapy) ARD committee must determine appropriate Attendance based on 2-through-4-hour rule and whether student present/virtually present at attendance time Remote conferencing is not the same as homebound instruction

46 *Remote Instruction: Remote Homebound Remote homebound instruction: Regular education Student at home or hospital receives individualized remote instruction through homebound program All program requirements except in-person instruction must be met Attendance based on number of hours of individualized homebound instruction student receives and homebound funding chart Remote conferencing ≠ remote homebound instruction

47 *Remote Instruction: Remote Homebound Remote homebound instruction: Special education Eligible student at home or hospital receives individualized remote instruction through special education homebound program All program requirements except in-person instruction must be met; ARD committee must determine appropriate Attendance based on number of hours of individualized homebound instruction student receives and homebound funding chart Remote conferencing ≠ remote homebound instruction

48 *Remote Instruction: Distance Learning Only form of remote instruction that does not require waiver Student physically located at his or her home campus participates in a class provided at another campus in same district or another district at which students and a teacher are physically present

49 Section 12 - Appendix ADA and funding Definitions Information on weighted funding Section 13 - Glossary Definitions and terms Index (page 287) Resources (page 289) Links to helpful websites Change document FAQs Additional Information

50 Direct link Student Attendance Accounting Handbook Listserv Additional Information

51 Belinda Dyer (512) Nicole Schuessler (512) Beth Davis (512) Attendance mailbox: Contact Information


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