Presentation on theme: "WASHINGTON NARFE FEDERATION DISTRICT VICE PRESIDENTS’ TRAINING."— Presentation transcript:
WASHINGTON NARFE FEDERATION DISTRICT VICE PRESIDENTS’ TRAINING
OBJECTIVE PROVIDE THE SKILLS NECESSARY TO CARRY OUT ROLES AND RESPONSIBILITIES OF A DISTRICT VICE PRESIDENT
LEADERSHIP: Art of getting people to move together toward a common goal.
TRAITS/SKILLS OF A LEADER Some people are born with skills; others develop them as they improve as leaders Has Integrity People person Understands differences that make people unique and uses those individual skills to achieve goal(s) Is positive – Encourages/ Motivates people Knows the way, shows the way, and who goes the way. Influences others to accompany/ assist him/her to fulfill goals. Sets the Example Effective verbal and oral Communicator
NATIONAL PRESIDENT VICE PRESIDENT SECRETARY TREASURER RVP (10) STAFF NATIONAL ORGANIZATION
FEDERATION ELECTED OFFICERS NARFE is a grassroots organization whose strength lies with its members in local chapters. Federation’s role is to assist chapters in getting work done through guidance, program, training, leadership development, providing pertinent information, serving as speakers, and encouraging National and State Legislative contacts. Each elected officer of the NARFE Federation has certain responsibilities to fulfill in supporting the Federation and its members. Being an officer simply means that you are responsible for ensuring the job gets done in a quality manner and IAW policies and procedures.
FEDERATION PRESIDENT VICE PRESIDENT SECRETARY TREASURER DISTRICT VICE PRESIDENTS (5) FEDERATION EXECUTIVE BOARD
LEGISLATIVE NAT’L & STATE MEMBERSHIPFINANCE PUBLIC RELATIONS AUDIT STANDING COMMITTEES (NON-VOTING) ADVISORY COMMITTEES ALZHEIMERS NEWSLETTER EDITOR NARFE-PAC
Membership – 7716 (April 2012) 22 Chapters Smallest – 78Members (856) Largest - 1059 Members (181) Average Size – 350 Members Chapters Broken Down into Five Districts, with District Vice President Responsible for Chapters in His/hers District WASHINGTON FEDERATION
District 1: District 2: 32, 239, 856, 124743, 193, 196, 1404, 1701, 1966 District 3: District 4: 13, 163, 236, 1070 181, 881, 888, 1801, 1006 District 5: 237, 238, 1192 * Do not coincide with Congressional districts. WA FEDERATION DISTRICTS*
Legislative Build and establish lines of communication with National and State Legislators and their staffs and with the Federation Legislative Director Promote NARFE’s “Grassroots” (Chapter members and Chapter and District Legislative Chairs) lobbying efforts. Inform Chapters of pending legislation and urge letter write-ins, e-mail, or telephone campaigns and other actions IAW guidance from the Federation Legislative Director and NARFE Legislative Department Ensure Chapters submit requested follow-up reports on these campaigns to Federation Legislative Director within established suspense dates
KEY LEADERSHIP QUALITIES OF DISTRICT VICE PRESIDENT Knows how to deal with members in chapters Knows how to empower Chapter leaders Education Mentoring Knows how to set realistic District goals Input from Chapters Goals are clear, realistic, and achievable Goals are based on Federation’s Strategic Plan Knows how to delegate effectively Contact with Chapter Leaders
YOU ARE EYES AND EARS FOR THE CHAPTER YOU ARE THE LINK BETWEEN CHAPTERS AND FEDERATION
DISTRICT VICE PRESIDENT GOAL: Increase the communications and networking between DVP and Chapters in District Represent the Federation President in all matters pertaining to Federation work in their respective district. The DVP serves as a vehicle for the exchange of ideas among members about program/actions of benefit to active and retired federal employees. Understand the Goals and Objectives of NARFE and the Federation
DVP OBJECTIVES: o Visit each Chapter in District at least one time per year to observe, listen to membership concerns, and to provide assistance o Conduct an analysis of each Chapter’s current strengths, weaknesses, and opportunities then develop a methodology to improve on the weaknesses o Relay Chapter concerns/comments to Federation President and Vice President and to the Federation Executive Board, as appropriate o Work with Chapters to recruit, retain, and reinstate NARFE members o Conduct a District Meeting
Be available to Chapter officers by telephone, e-mail or regular mail Provide information briefings/talks at Chapter meetings, as requested Provide training for local Chapter Officers in your District – this is necessary in order to provide top quality leadership skills for the furtherance of common goals How to Conduct a Chapter Meeting How to retrieve, analyze, and submit reports Understanding and carrying out Federation’s goals and objectives o Send a Congratulatory Letter to all new Chapter Presidents in District within one month of individual being elected. o Communicate with Chapters about issues of concern to active and retired federal employees
Be very knowledgeable in NARFE official reports, both on-line and hard copy (M—112, M-114, and etc.) and of NARFE forms Provide training, as needed Ensure reports, such as F-7 and 990-N are submitted in timely and accurate manner Maintain current files of Chapters in District – Chapter Officers, M-112, M—114, and other membership data Monitor Chapter activities and provide assistance as needed Serve as vehicle for the exchange of ideas among Chapters in District No idea is a bad idea Present your ideas and let the Chapters present their ideas Install new Chapter Officers, as needed
Promote interest in NARFE-PAC, FEEA, AND Alzheimer’s Programs Prepare and Distribute Annual Calendar for District (meeting dates, suspense dates, convention dates, district training dates, and proposed Chapter visit dates) Meet with former members of dormant (closed) chapters. Persuade them to reactivate Encourage Chapters to recognize and reward their chapter members. (Chapter Member of Quarter or Year, Certificates, and etc.)
Search out areas where new chapters may be formed and help them to organize. Submit information to Federation President for action. Participate in Federation and District Recruitment/Retention/Reinstatement opportunities (health fairs, National Fairs, Senior events, and etc.) Actively represent the interests of the District, the Federation, and NARFE at Chapter meetings
Attend Federation Executive Board Meetings as scheduled Attend Annual Federation Convention Each DVP is a Delegate-at-Large Attend Pre-Convention Planning Meetings when Convention is hosted by the District Attend National Convention, if possible Keep Federation President and Vice-President and Executive Committee informed of significant developments in chapters FEDERATION RESPONSIBILITIES
Prepare written emailed reports before each Executive Board Meeting usually held quarterly. Prepare an annual report for Convention Prepare a general budget to include postage, printing, telephone, and travel. Submit those budget requirements for Federation budget Prepare a district meeting budget to include meeting room, AV needs, guest speaker expenses, printing and travel (mileage or air fare), hotel and meals. FEDERATION RESPONSIBILITIES
CLOSING A CHAPTER Before action is taken to formally close a chapter, you should: Work with the Chapter to help them become a viable chapter Talk with Chapter members to ascertain their perspective of the situation and recommendations for the future of the chapter Identify strengths and weakness of chapter and after analyzing the info, share your thoughts with Chapter members Keep the Federation Executive Board abreast of the situation DVP may not close a chapter on his/her own. Only the Federation President in consultation with the RVP. o Follow procedures outlined in Operating Instruction A-15
CHANGING A CHAPTER NAME Chapter Name Change: Must do an amendment to Chapter’s Constitution and Bylaws Motion to amend Constitution or Bylaws must be approved at scheduled Chapter meeting Must send a complete copy of the revised Constitution and Bylaws to Federation Secretary and National Secretary Chapter’s Charter – No change needed Minutes of voting, changes to Constitution and Bylaws, and etc. should be made permanent records and kept by Chapter Secretary
RESOURCES Federation DVP Handbook (Soon to be revised) Federation of Chapters Membership Plan for Recruitment, Development, and Retention Chapter & Federation Officers Manual (F-10) Member Records Manual (FH-6) Membership Development Manual (FH-19) Federation Elected Officers Federation Appointed Committee Chairs
RESOURCES Federation Constitution and Bylaws NARFE National ByLaws Washington Policy and Procedure Manual NARFE Recruiting and Retention Journal (on- line) NARFE Quarterly News for NARFE Leaders (on- line)
DVP’s … REFLECTIONS OF THE FUTURE (Lessons, Opinions, and Thoughts)
FOLLOW THROUGH You must look beyond the “ WHAT YOU NEED TO DO” to achieve your goals, the Federation’s goals, and NARFE’s goals. If the District, the Federation, and NARFE are to experience measurable success, you must “FOLLO W THROUGH” by determining the “WHO, WHAT, WHERE, and WHEN” You must prioritize your limited resources and time. No more laundry lists; lists are not action plans. o You must focus on and prioritize the items which will enhance the District, the Federation, and NARFE’s ability to move forward. Put the gear in Drive, not Reverse.
COMMUNICATION & INFORMATION EXCHANGE Many times this is a very difficult task Improving communication skills requires constant oversight of our strategies. Communications must flow both ways - from DVP to Chapters and from Chapters to DVP as well as from Federation to DVPs and DVPs to Federation Information is NOT POWER. The more you SHARE, the STRONGER you will be and the more influential you will become You, the chapters, and the Federation can only act upon information that they have access Become familiar with and use all the tools available (e-Mail, Facebook, Twitter, websites, newsletters, telephone, US Mail, and etc.)
LEADERSHIP ACCOUNTABILITY Those who choose to be LEADERS must be ACCOUNTABLE FOR THEIR ACTIONS, always! No one should accept a Leadership position without being fully aware of the responsibility he/she has agreed to accept on behalf of the membership A leader must always be available and accessible to all the members in the District
DISTRICT VP ELECTIONS At the Annual District Workshops, DVPs are elected by the members of each respective district at the District Caucus Members must be educated and knowledgeable about the qualifications, experience, and commitment of each candidate for DVP. This is accomplished by candidates submitting their Nomination Packages to Federation Nominating Committee. Nominees packages will be on the Federation website for review prior to the convention.
INSPIRATION As a Leader, you should endeavor to Listen to what each and every person in a discussion has to say before venturing our own opinion. As the old axiom says: “A Leader is like a shepherd. He stays behind the flock, letting the most nimble go out ahead, where upon the other follow, not realizing that all along, they are being directed from behind.” (Nelson Mandala)