Presentation on theme: "Programs Divisions Organizations Groups. ANSWERS TO LIFE’S PERSISTENT QUESTIONS: WHAT IS AN ORGANIZATION ANYWAY? WHY DO I NEED PROGRAMS & DIVISIONS? HOW."— Presentation transcript:
Programs Divisions Organizations Groups
ANSWERS TO LIFE’S PERSISTENT QUESTIONS: WHAT IS AN ORGANIZATION ANYWAY? WHY DO I NEED PROGRAMS & DIVISIONS? HOW DO I CREATE PROGRAMS & DIVISIONS? Programs & Divs & Orgs Oh, my!
Organization is Fundamental Notice its prominent position on the main menu
Organization: What Is It? Heavy-duty component of BVCMS It helps you organize More than just a class, roster, group, event, or list It is not the people; more like a building Contains people: Members and Visitors Or just Visitors with no Members Groups people that have something in common Like an activity or an attribute
An Organization with Members Bible Study class Recreation Team Church Committee Mailing List Mission Trip Group Homebound Certified Counselors May have Meetings associated with it.
An Organization without Members Worship Service Fall Festival Christmas Program Easter Pageant Concert Should always have Meetings associated with it. All of these allow you to track a Headcount Attendance for reporting as well as individual Visitors for Outreach.
Recap: Attributes of Organizations May or may not have Members May or may not have Meetings Provides the means to track Visitors and their involvement You add Visitors to a Meeting of an Organization Provides both current and historical information Current Enrollment - Members Attendance - Members and Visitors Previous Members
Meetings Dates and times…scheduled or ad hoc Visitors…first-time or repeat In-Reach…absentees Volunteers…faithfulness in keeping commitments Attendance…reporting, trends
Programs Programs contain Divisions One way you might think about Programs: They identify types of ministries and their activities Bible Study Music Recreation Missions They do not target categories of people based on age or stage of life
Divisions Divisions contain Organizations One way you might think about Divisions: Based on age or stage of life Convenience…group Organizations together to: Make it easy to run certain queries for communication Make it easier for on-line registrations Run certain reports Add general flexibility
Let’s Make an Analogy
Just a few…one drawer
Too many for just one drawer…
Trouble Finding your Very Special T-Shirt
You Need Several Drawers
Recap Programs, Divisions & Organizations In this analogy… A chest of drawers can represent a Program It can have several/many drawers, which represent Divisions Inside each drawer are many items, which represent Organizations