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An innovative way to access Livelink® SLIM Applications BV Livelink is a registered trademark of OpenText Corporation LL Navigator is a trademark of SLIM.

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Presentation on theme: "An innovative way to access Livelink® SLIM Applications BV Livelink is a registered trademark of OpenText Corporation LL Navigator is a trademark of SLIM."— Presentation transcript:

1 An innovative way to access Livelink® SLIM Applications BV Livelink is a registered trademark of OpenText Corporation LL Navigator is a trademark of SLIM Applications BV LL NAVIGATOR™

2 AGENDA Introduction Livelink LL Navigator Demo Pros and Cons Use cases Planned functionality Questions Technical information

3 INTRODUCTION LIVELINK Advanced Document Management capabilities: - Different types of objects (e.g. documents, folders, projects,..) - Versioning - Metadata (Categories/attributes) - Compound documents - Granular permissions Livelink has an hierarchical structure - Enterprise workspace with folders/projects/compound documents - Nesting allows for creation of deep structures

4 INTRODUCTION LIVELINK 2 Livelink Access: Browser (Internet Explorer®, Chrome®, FireFox®,...) Livelink Explorer (Office 2007) Windows Explorer (requires Livelink WebDAV module) Client-side solutions (based on Livelink API) LL Navigator Internet Explorer is a registered trademark of Microsoft Corporation in the United States and other countries Chrome is a registered trademark of Google Inc Firefox is a registered trademark of Mozilla Foundation

5 LL NAVIGATOR Key capabilities: Access Livelink using familiar “Windows Explorer” interface in a browser Core functionality (add documents/folders, delete multiple items) Extended functionality (upload/download multiple documents, drag and drop, add versions,... ) Support for metadata Performance (e.g. typically 60 % less network traffic, parallel uploads, caching,...)

6 DEMO Getting started Navigate Livelink Add items Delete items Upload folders/files (and drag & drop) Download files Move / Copy (within Livelink) Edit Office files Favourites

7 DEMO – GETTING STARTED Select option from Enterprise menu

8 DEMO – NAVIGATING LIVELINK Display Personal Workspace, Enterprise Workspace and Favourites

9 DEMO – ADD ITEMS Add new items or delete multiple items

10 DEMO – DELETE ITEMS Select one or more items in multiple locations

11 DEMO – UPLOAD ITEMS Choose files Drag and Drop (DnD) into drop area Drag and Drop (DnD) into LL Navigator tree

12 DEMO – UPLOAD “CHOOSE FILES” Click “Choose Files” and then select multiple files

13 DEMO – UPLOAD “CHOOSE FILES” 2 Click Upload to start uploading of the selected files or folders

14 DEMO – UPLOAD “CHOOSE FILES” 3 Progress per item and overall progress bar

15 DEMO – “DND TO DROP AREA” Drag folders/ files for uploading

16 DEMO – DND INTO LL NAVIGATOR TREE Drag files for uploading Drag folders/files for direct uploading into navigation tree

17 DEMO – DOWNLOAD FILES Click “Download” to download one or more files

18 DEMO – FAVOURITES Easy access to nested content using Favourites Use Add Favourite to create a new favourite

19 DEMO – MOVE / COPY Drag multiple items within Livelink Standard Livelink move form

20 DEMO – MOVE / COPY Press shift, control or alt to copy instead of move

21 DEMO – EDIT Requires Livelink Office Editor Chrome: - IE Tab extension (free from Chrome store) - define 1 rule Only Office files

22 LL NAVIGATOR - PROS User experience: - “Windows Explorer” like interface for Livelink using a browser - Minimal user training - “Ribbon” with contextual instructions - Easily switch to standard Livelink view Performance: - Faster than standard browsing - Reduces network load (typically 60 %) for common operations - Caching (e.g. Folder structure(s), favourites,..) - Parallel processes for uploading and downloading (default 6x)

23 LL NAVIGATOR – PROS 2 Functionality: - Core functionality (e.g. add document/folder/compound document) - Upload multiple documents - Download multiple documents (from different locations) - Support for metadata - Delete items (in different locations) - Drag and drop files - Drag and drop folder stuctures (only Chrome) - Move / Copy items within Livelink - Add versions to existing documents - Favourites (using existing Livelink Favourites) - Last Location - Office Integration (requires extension for Chrome)

24 LL NAVIGATOR – PROS 3 Deployment: - No server-side installs - No extra load on the Livelink servers - No client-side installs - Supports multiple Livelink versions (versions 9.7.0, 9.7.1) - Single HTML file (150 kB) per Livelink instance - No dependency on Operating Systems / Office versions - Suitable for extranet users - Allows throttling (e.g. max file size 25 MB, max volume of set 200 MB, max number of concurrent threads) - Configure settings per instance

25 LL NAVIGATOR – PROS 4 Security: - Adopt Livelink permissions - Supports Single Sign On and Livelink authentication - Uses browser settings for file downloads

26 LL NAVIGATOR – CONS Different interface for Livelink Current version supports Chrome and Internet Explorer 10 and 11 Internet Explorer 8 and 9 have a reduced set of functionalities Office integration on Chrome requires Livelink Office Editor ActiveX + IE Tab extension for Chrome No direct drag and drop from Outlook to Livelink (requires intermediate step using desktop) Only 1 st 1000 items within a container (e.g. Folder) are listed Permissions checked after making request (like windows explorer ) Duplicate uploads when using integrated windows authentication

27 LL NAVIGATOR – USE CASES Replacement Livelink Explorer Replacement Livelink WebDAV Continue use of legacy Livelink versions with recent Operating System / Office versions (e.g. Access Livelink 9.7.0 from a 64-bit Win 7 client) Provide rich functionality for extranet users Improve performance for users with constrained network conditions

28 PLANNED FUNCTIONALITY Download folder structures from Livelink to desktop (Chrome only) Support for Content Server 10 and 10.5 (i.e. latest version Livelink) Reporting capabilities (for Livelink content) Automatic extraction email metadata (e.g. From, subject,..) from msg files Increased thresholds for Internet Explorer (25 MB per file and 250 MB for a set of documents)

29 SUMMARY Browser based tool to access Livelink content using “Windows Explorer” like interface Core and extended functionality Designed for performance Easy to deploy “An innovative way to access Livelink”


31 MISCELLANEOUS Select range of items Delete multiple items using keyboard “Delete” button Special characters in downloaded files automatically removed Focus on display area LL Navigator or standard Livelink Upload emails to Livelink: 1. drag email(s) from Outlook to desktop 2. drag email(s) from desktop to LL Navigator

32 TECHNICAL INFORMATION Technology used Browser dependency Network characteristics XMLExport limit Livelink Explorer / Livelink WebDAV / LL Navigator Software requirements Hardware requirements Livelink / Livelink Explorer Support Lifecycle Office integration through Livelink Office Editor ActiveX

33 TECHNOLOGY USED AJAX (JavaScript, XMLHTTP, XSLT,..) HTML5 XML Export interface of Livelink Works transparent with: Network optimisation techniques (e.g. Riverbed WAN appliances) Load balancers Authentication protocols (NTLM, Kerberos, Livelink authentication)

34 BROWSER DEPENDENCY FunctionalityChromeIE10/IE11IE8/IE9 LL Navigator tree Core functionality (e.g. Add Document / folder, delete items,...) Drag and Drop files  Drag and Drop folders (incl. files)  Move / Copy items within Livelink  Upload multiple files  Download multiple files  Metadata (Categories and Attributes) Switch to standard Livelink view Favourites Add versions  Microsoft Office integration through Livelink Office Editor (ActiveX) Last Location (in Livelink) 

35 NETWORK CHARACTERISTICS ActivityLivelink 9.7.0Livelink ExplorerLL Navigator (reduction to LL970) Create new folder 111 kB82 kB60 kB (46 %) Add 100 kB document 113 kB35 kB53 kB (53 %) Delete document 114 kB19 kB19 kB (83 %) Browse folder 2 items 52 kB4 kB3 kB (94 %) Browse folder 10 items 85 kB9 kB11 kB (87 %) kB received

36 NETWORK CHARACTERISTICS 2 ActivityElapse time in s# requests LL Navigator 1681x Livelink Explorer 4075x Livelink WebDAV 66165x Folder structure with: -18 files - 4 folders - size 10MB Tested on same client, same network conditions against a vanilla Livelink 9.7.0 instance (configured with NTLM) with no other users

37 1000 ITEM XML EXPORT LIMIT B E CD A 1 2 3 1001 1000 a b c ed xy Items in red are skipped due to the 1000 item XML Export limit Warning is shown when a container contains 1000 or more items Mitigate by increasing the limit (per server) or by splitting content across multiple containers

38 FUNCTIONALITY MATRIX FunctionalityLivelink ExplorerLivelink WebDAVLL Navigator Client-install Yes  No Server-install Yes  No Drag and drop files Yes Drag and drop folder structures Yes Yes (Chrome only) Copy / Move within Livelink Yes Document versions Yes No  Yes Compound Documents Yes No  Yes Custom objects (e.g. Email folder) Yes No  Yes Microsoft Office integration Yes Yes for IE10 and IE11, Partial  for Chrome (free extension) Microsoft Outlook integration Yes Partial  requires 2 steps Metadata Yes Partial  (only via browser)Yes Implementation Complex  Simple Security risks Moderate  None Limits on uploads Yes None  Yes Performance Moderate  High x64 clients No  Yes

39 SOFTWARE REQUIREMENTS Browser (version)Client OSComments Chrome (26+) Vista / Win 7 / Win 8 IE11 Win 7 SP1+ / Win 8.1 / Win 8.1 RT IE10 Win 7 SP1+ / Win 8 IE9 Vista SP2+ / Win 7Strongly reduced functionality IE8 XP SP2+SP3 / Vista / Win 7Strongly reduced functionality Note: FireFox 25 and Safari 7 also support HTML5 but have not been tested. Mac and Linux requirements have not been tested

40 HARDWARE REQUIREMENTS ComponentChrome (26+)IE10 Processor Intel Pentium 4 or later1 GHz x86 or x64 Disk space N/A RAM (for LL Navigator) 768 MB Note: Mac and Linux clients have not been tested

41 LIVELINK SUPPORT LIFECYCLE Product VersionRelease DateSustaining Maintenance* Livelink 10.0.0 September 2010N/A Livelink 9.7.1 December 2007September 2013 Livelink 9.7.0 December 2006April 2012 Livelink 9.6.x May 2006July 2008 * Sustaining Maintenance: the core development team is redirected to other work and no new services packs and patches are released for general use. Product defects and enhancement requests may still be reported, but work by the core development team on these issues will be discontinued. Migration to a Current Maintenance version may be requiredCurrent Maintenance

42 LIVELINK EXPLORER SUPPORT LIFECYCLE Product VersionRelease DateSustaining Maintenance OpenText Explorer 10 December 2010- Livelink Explorer 4.8.6 December 2009June 2012 Livelink Explorer 4.8.5 January 2009June 2011 Livelink Explorer 4.8.3 May 2008July 2010 Livelink Explorer 4.8.2 December 2007November 2009 Livelink Explorer 4.8.1 May 2007June 2009

43 OFFICE INTEGRATION Requirements: IE Tab extention is a free extension and can be installed on locked down machines ChromeIE Livelink Office Editor ActiveXYes Install IE Tab extensionYesN/A Create rule in IE TabYesN/A

44 OFFICE INTEGRATION 2 How does it work on Chrome: LL Navigator checks if the extension is present. If so, it displays the edit link for Office documents User clicks on edit link and a separate tab is opened Office application starts with the selected file

45 OFFICE INTEGRATION 3 How does it work: User modifies Office file and closes Office tool LL Navigator checks if the document is still reserved. If so, it allows the user to unreserve the document

46 SLIM Applications

47 CATEGORIES WITH REQUIRED FIELDS Apply a category with required attributes to a folder Upload one or more documents An error is reported to inform the user that a field is required. Instructions are provided to remediate the problem.

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