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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. HP Flow CM Professional Delivering enterprise-level document management in an SMB package HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 2 DMS = Document Management System A computer system to track and store electronic documents and images of paper documents. Storage/retrieval, search, versioning, metadata/indexing, security, etc. What is HP Flow CM ‘SaaS-based DMS’ Professional? SaaS = Software as a service A software delivery model in which software and associated data are centrally hosted on the cloud Typically accessed via a web browser What are the advantages: Low cost of entry, scalability, easy access via browser & mobile devices, regular upgrading ECM (Enterprise Content Management) DMS Other content (video/audio) Web content management Business Process Management Records Management Etc. CAGR 48% HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 3 Core features of most document management systems MFP scan input multi-vendor support OCR Capture Deliver Manage Preserve Capture electronic documents Audit trails Mobile device app available Search Alerts & notification Versioning Secure access control Share & retrieve files Horizontal workflows Pull printing Formats: PDF, PDF/A, Doc, XLS, XML, RTF, TIFF, etc Store Secure transfer and storage Document indexing Document repository » Collaboration and file sharing Backup Archive HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 4 HP Flow CM Professional provides all core features of a basic DMS HP MFP/Scanner Integration second to none, Plus Multi- Vendor Support Automatic OCR for Searchable documents Capture Deliver Manage Preserve UPD Print to PDF Full Audit Trails Mobile Device App available – iOS & Android Autonomy’s IDOL Search engine File & folder Alerts & Notification Full Versioning unlimited versions HP Secure Access Control Share, publish & Retrieve files anytime from anywhere Simple Workflows Pull printing from integrated MFP Formats: Over supported Store Secure transfer and storage from the leader in the IT industry Document indexing data stored in multiple secure physical locations Multiple secure physical locations, data is safe from natural disaster and intrusion. Archive, no rules Sync folders Upload from desktop Upload from mobile » Share folders, Publish links, Lock/unlock HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 5 Delivering enterprise-level content management in an SMB package HP Flow CM Professional Target Managed SMB Customers who need to securely capture, store, find and use digital and paper- based business content in order to: Collaborate to make faster and better business decisions Improve customer relationships and sales Optimize productivity of knowledge & mobile workers Enhance information security of company data Meet regulatory requirements HP Flow CM Professional is an cloud-based content management solution with: Collaboration features to establish alerts and notifications to create simple workflows Anywhere, anytime access to your business content And, the security features you can trust from HP HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 6 HP Flow CM Professional at-a-glance Replace your filing cabinets Use the HP HP Flow CM Professional cloud repository to securely store your business information for anywhere, anytime access. With any network scanner or MFP, PC or mobile device, you can scan/send documents into cloud storage. Documents are sent securely, transformed via OCR into a searchable file with automatic or user defined tagging and metadata. You establish security controls and then your approved users can access your content from a range of devices while working within or outside of your firewall. It is easy to find content with the built-in powerful search feature. Manage content in your cloud storage with version controls, check-in and check-out features, set alerts and notifications. Retrieve content in the format you want to work in, share it, or print it - all from the cloud. Anywhere, anytime access HP Flow CM Professional solution Any MFP/Scanner Tablet PC Smart phone HP Flow MFP* * You can scan to or pull content directly from the cloud with HP Flow MFPs and select HP MFPs with a FutureSmart firmware upgrade. HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 7 HP Flow CM Professional Proven enterprise document management – now available to SMBs in the cloud Based on Worksite –Autonomy’s proven document management platform (formerly Interwoven) Standard document management system functionality: store, index, search, retrieve, versioning, check-in/out, etc. Introduction (NA only) November 1, 2012 Pricing HP Flow CM Professional – $19.95/user/mo. Unlimited user Site Rate Plan – starting at $500/mo Key differentiators Anytime, anywhere accessSecurity you can trust from HP Secure Transmission & Storage: 128/256-bit SSL Encrypted Access control & identity mgmt: LDAP, NT authentication, Active Directory, SSO Audit Trail Automatic, Non-repudiation Desktop Full secure access and functionality via Web browser & desktop app Tablet, smart phones iOS & Android smart phones & tablets MFP/scanner integration Control panel with HP OXPd Integration with any scanner/MFP Improve collaboration File sharing Centralize paper and digital documents in a wide range of file formats Simple workflows Use alerts and notifications to create simple workflows Advanced search Full text search capabilities with Autonomy’s IDOL Search engine HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 8 Image enhancement technology Capture This… …Get This HP Flow CM mobile app technology for capturing pages from books, magazines, receipts, and other paper documents. After user presses the shutter button, Image Enhancement technology does 3 things: Automatically detects the page corners, then crops and straightens the page. Sharpens text, filters noise, evens illumination, and brightens image Creates multi-page PDF. HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 9 Basic use case: Electronic filing cabinet with anywhere access User Folders Upload folder Briefcase folder Project A Project B User to create custom folder structure in HP Flow CM Professional, similar to Win file system Unlimited levels of folders (only limited by storage) Upload (=copy) any files directly into any folder Upload/OCR from any scanners or MFP device Folders & files only visible by user at this point Upload folder for files loaded from a specific folder on the desktop Briefcase folder to synchronize files with desktop for offline access Access to all files from mobile devices HP Company Confidential
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 10 Use case: Sales tool distribution for sales force Marketing Folders Project A Marketing Tools NewPriceSheet.pdf Marketing tools developer Creates a folder for Marketing tools, shares it with all members and sets notification to be sent to all sales people when a new file is loaded or updated Marketing tools developer updates pricing sheet in Marketing tools folder alerts sent to all sales people 1. Access with mobile 2. Print from integrated MFP Sales Rep gets alert and downloads new file with phone or tablet while on-the- road. Sales Rep gets alert and prints new file with integrated MFP in the office, at his hotel or at the airport (web access) HP Company Confidential !
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 11 Use case: Invoice processing workflow using alerts & audit trail Admin scans invoices to folders of appropriate approver Approvers review and move files to ‘approved’ folder Approvers gets notified through alert Accountant gets notified and pays bills Audit trail ensures traceability of approvals Approved Company Folders Invoices for approval Tom David Company Folders Invoices for approval Tom David HP Company Confidential !!
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