Presentation on theme: "California High School Exit Examination (CAHSEE)"— Presentation transcript:
1California High School Exit Examination (CAHSEE) Test Administration Trainingfor LEA Coordinators, Test Site Coordinators, Test Examiners, Charter School Directorsand ProctorsSeptember 16, 2014HelloAnd welcome to the December 2010 Test Administration Training for the California High School Exit Examination.My name is Jim Pisano, I am the Director of CAHSEE for Educational Testing Service here in Sacramento, and I will be your host today.This is my first webcast, but what I assume to be the first of many conversations with you about how to successfully administer the CAHSEE program in your district or school.
2Presenters Jim Pisano Bruce Alderman John Boivin Mark McLean Educational Testing Service (ETS) CAHSEE Project DirectorBruce AldermanETS Senior Customer Service RepresentativeJohn BoivinCalifornia Department of Education (CDE) ManagerHigh School and Physical Fitness Assessment OfficeMark McLeanCalifornia Department of Education (CDE) Consultant High School and Physical Fitness Assessment OfficeWe are joined today by several colleagues from the California Department of Education, includingDiane Hernandez, the administrator in charge of the CAHSEE office,Carrie Strong-Thompson, also from the CAHSEE officeAlso joining us is Nicole Goward, who is a senior customer service representative for the CAHSEE Program with ETS.
3Presentation Objectives General UpdatesWhat’s NewOverview of CAHSEEMaintaining Test SecurityLEA Coordinator, Test Site Coordinator, Test Examiner, and Proctor ResponsibilitiesResourcesQuestions and Answers
4General Updates No changes to CAHSEE content or administration for 2014–15:Seven administrationsDates and guidelines available atContent for English-language arts andmathematics based on content standardsadopted by the State Board of Education in 2003Grade ten census administration used incalculating Adequate Yearly Progress to meetfederal requirements
5What’s NewAdministration Training Video posted on ETS CAHSEE Web site at:Performance Roster and Demographic Summary Reports are available for download through CAHSEE Online.Student demographic data changes for CAHSEE are made through CALPADS
7CAHSEE PurposeImprove student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematicsThe CAHSEE helps identify students who are not developing skills that are essential for life after high school and encourages districts to give these students the attention and resources needed to help them achieve these skills during their high school years.
8The CAHSEE has two parts: CAHSEE ContentThe CAHSEE has two parts:English-language arts (ELA)State content standards up to grade tenMathematicsState content standards in grades six, seven, and Algebra IIn reading, this includes vocabulary, decoding, comprehension, and analysis of information and literary texts.In writing, this covers writing strategies, applications, and the conventions of English (such as grammar, spelling, and punctuation).MathThe exam includes statistics, data analysis and probability, number sense, measurement and geometry, mathematical reasoning, and algebra. Students are also asked to demonstrate a strong foundation in computation and arithmetic, including working with decimals, fractions, and percents.
9CAHSEE RequirementAll students, except for eligible students with disabilities, must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma.
10CAHSEE Requirement The CAHSEE requirement can be satisfied by: passing the examination, orfor eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section , orreceiving a local waiver pursuant to EC Section 60851(c).
11Options to Participate in CAHSEE Administrations 2014-15 July22-23October7-8November4-5December6 & 13February3-4March17-18May12-13Grade 10(Census)(CensusorMake up)(Make up)Grade 11Grade 12AdultState law requires that the CAHSEE be administered only on the dates designated by the State Superintendent of Public Instruction.There are seven administrations each year. In addition to February and March, other administrations are in May, in July for 12th grade and adult students, and in October, November, and December for 11th and 12th grade students and adult students.ELA tests are on Tuesdays starting between 8 and 10 am and math tests are on Wednesdays, also starting between 8 and 10. The December administration of the CAHSEE takes place on successive Saturdays. This table contains the exact testing dates for this year.All students are required to take the CAHSEE for the first time in grade ten during the CAHSEE census administrations in February or March.Tenth grade students may only take the CAHSEE once during the school year. Districts have the option of offering a make-up opportunity during the March or May testing dates only to those 10th grade students who were absent during the district’s census administration.School districts are not required to offer a make-up administration, but it can be helpful in meeting the 95% participation rate for AYP. If 10th grade students pass both the ELA and math portions of the exam, they have completed the CAHSEE requirement for graduation.In addition to the use of the CAHSEE as a graduation requirement, the spring CAHSEE administration will continue to be used in calculating the Academic Performance Index (API) for state accountability purposes and Adequate Yearly Progress (AYP) to meet federal No Child Left Behind requirements.For testing schedules, go to:
12CAHSEE Testing Opportunities Grade ten: one time (February, March, or May)Grade eleven: *two timesGrade twelve: *at least three, but up to five timesAdult students: *three times* May participate in successive administrations.Students who do not pass both parts of the CAHSEE in grade ten may take the parts not passed up to two times per school year in grade eleven and at least three times per school year in grade twelve, although 12th grade students may be given up to five opportunities during their grade twelve year.Adult students may take the parts not passed up to three times per school year.
13Approximate Testing Times DaySessionApproximateWorking TimeApproximate TotalAdministration TimeDay 1ELA12 hours2 hours 30 minutes21 hour 30 minutesDay 2MathAs students test, repeatedly walk around to make sure students are on the correct section of the test. Test booklets no longer have seals.Once they began Part 2, students cannot go back to Part 1.Most sections of the test take students one and a half hours to two and a half hours to complete. Tell students when an hour and 30 minutes have passed. Since the test is untimed, students have as much time in the school day as they need.If students who need more time for testing have not made a mark on their answer document for a long period of time, test examiners should urge these students to finish the exam.If after another reasonable amount of time (approximately 10 minutes), these students have not recorded any more answers, then, the test examiner should end the testing session and collect the test booklets from the students.
15Maintaining Test Security To ensure test security, LEA coordinators must:Read, agree to, sign, and return the Test Security Agreement to ETSEnsure all test site coordinators read and sign the Test Security Agreement and all who have access to the secure test materials should also read, sign and agree to the Test Security AffidavitKeeping CAHSEE test materials secure is one of the most important responsibilities of district coordinators. You must read, agree to, sign, and return the CAHSEE Test Security Agreement to ETS, which they will keep on file for at least one year.You must ensure that all test site coordinators return a signed CAHSEE Test Security Agreement, which you must keep on file for at least one year. Also, make sure anyone who has access to actual tests, including examiners, proctors, and scribes have signed the CAHSEE Test Security Affidavit before they receive any test booklets.
16Maintaining Test Security (Continued) CAHSEE Test Security Agreement must be signed by both the District Coordinator and the Test Site Coordinator.
17Maintaining Test Security (Continued) CAHSEE Test Security Affidavit must be signed by DC and TSC.Test examiners and proctors must sign only the Affidavit.
18Maintaining Test Security (Continued) Keep materials in secure, locked storageEstablish and maintain procedures that will prevent cheatingAll test examiners, proctors, and other school personnel must be properly trained; they must also sign and submit a Test Security AffidavitThe wide use of cell phones and text messaging requires test examiners and proctors to be extremely vigilantThe return of test booklets and materials must be monitored closelyIn addition, you are required to keep all test materials securely locked when they are not being used and maintain processes and procedures to prevent cheating and preserve the validity of the test.
19Maintaining Test Security (Continued) It is important to inform students before and during testing that if they are found cheating or to have compromised the security of the examination, their test results may be invalidated.In addition, you are required to keep all test materials securely locked when they are not being used and maintain processes and procedures to prevent cheating and preserve the validity of the test.
20Maintaining Test Security (Continued) Compromising the security of this examination includes the use of cell phones, electronic pagers, music players, and all other electronic devices during the test administration.If any of these devices are used, for example, to take pictures of CAHSEE test materials to post on social media Web sites, then test results may be invalidated and not scored.In addition, you are required to keep all test materials securely locked when they are not being used and maintain processes and procedures to prevent cheating and preserve the validity of the test.
21Maintaining Test Security (Continued) Handle potential testing irregularities. Call ETS and the CDE to report security breaches or test administration incidentsCooperate with GCS Field Research (formerly Global Compliance Services) when they conduct security audits:Before testingDuring testingAfter testingIn addition, you are required to keep all test materials securely locked when they are not being used and maintain processes and procedures to prevent cheating and preserve the validity of the test.
22Local Educational Agency Coordinator Responsibilities LEACRebecca will now give you an overview of the district coordinator’s responsibilities so that you can ensure consistent and accurate administrations of the CAHSEE.
23Before Testing Attend training LEACAttend trainingSend Designation Form and signed Test Security Agreement to ETSRead the LEA and Test Site Coordinator’s Manual (LEATSCM)
24Before Testing (Continued) LEACGo toto obtain information and documents regarding the coordination of CAHSEE administrationsThis is where you can download and print the CAHSEE Designation Form and Security Agreement, among other documents.
25Before Testing (Continued) LEACRefer to the CAHSEE Project CalendarThe project calendar on the ETS CAHSEE Web site show important dates for managing test materials for each administration.
26Before Testing (Continued) LEACNovember 2014 CAHSEE Calendar SampleOrdering deadlines, Pre-ID Deadlines, Material Return Dates, and score publishing dates can be found on this calendar. Please print a copy for yourself, and also know that when this calendar is updated, an blast will be sent to CAHSEE District Coordinators notifying them a change has been made.
27Before Testing (Continued) LEACManuals are posted for reference.Here, you’ll find the District and Test Site Coordinator’s Manual, Directions for Administration, and a sample answer document for the testing year.
28Before Testing (Continued) LEACGo to the secure CAHSEE Web site by clicking on CAHSEE Online from the ETS CAHSEE Web page or https://cahsee.ets.org/It’s always good to bookmark CAHSEE Online so you can easily access it as you’ll be using it regularly.
29Before Testing (Continued) LEACTo obtain a username and password for CAHSEE Online, Contact ETS CAHSEE Support atIf new CAHSEE coordinator, please submit an updated Designation Form and Security Agreement, and you’ll be sent an with access to CAHSEE online. Contact ETS CAHSEE Support at if you don’t receive an with a username and password.
30Before Testing (Continued) LEACUse CAHSEE Online at https://cahsee.ets.org to do the following:Update your LEA contact informationOrder test materialsOrder supplemental shipmentsSubmit a Pre-ID fileReview/update an orderCheck the status of your orderMake student data correctionsDownload student results, roster reports, and summary reports
31Before Testing (Continued) LEACSelect the appropriate date option.Enter your Username and Password.Select the LOGON button.If new CAHSEE coordinator, contact ETS CAHSEE Support at to obtain a username and password. New coordinators may not have access to last year’s administrations.
32CAHSEE Online main page Before Testing (Continued)LEACUpdate LEA Information and Testing ScheduleCAHSEE Online main pageThis is the CAHSEE Online Main page. You can update your district’s information and testing schedule.
33Before Testing (Continued) LEACSchedule and set up test administrationsNotify parents of LEA’s testing scheduleDistrict coordinators are required to notify parents annually, starting with grade 9 students, of the requirement to pass CAHSEE as a condition of graduation, and also notify parents of testing dates for which their students are qualified to test.Usually once a year in July the district coordinator indicates on CAHSEE Online which grades in your district will test in which administrations. Communicate these dates to test sites.
34Before Testing (Continued) LEACOrder TestMaterialsSelect the date you’d like to order for from the drop-down menu and click on Submit.
35Before Testing (Continued) LEACSelect the link to move to the material order pageClick on Add or Update Order Counts.
36Before Testing (Continued) LEACOrder materials and select option to pre-IDIndicate in the drop-down menu whether or not you’d like to Pre-ID the administration you’re ordering for.
37Before Testing (Continued) LEACEnter your order counts by schoolDon’t forget to enter special versions neededWe always get the question, if you order audio CDs, do you have to order the corresponding audio version test books. The answer is yes. Please order the corresponding number of audio version test books.
38Before Testing (Continued) LEACBe sure to always hit the Submit Changes button when you have completed your order
39Before Testing (Continued) LEACSample materials order Entry Error
40Before Testing (Continued) LEACPrint the order confirmation page to keep for your recordsThis is important. If you’ve haven’t gotten to this page, your order isn’t complete.
41Before Testing (Continued) LEACPrevent excessive materials ordering“Excessive materials” is the difference between the sum of the number of tests scored and 80 percent of the tests ordered by the LEA for the entire school year. The difference must be greater than 100 to be “excessive materials.”Order must exceed 20% of usageOnly excessive if over 100 booklets countedOverage is not counted in excessive orders10% overage to district5% overage to schoolsThis is calculated annually, covering all administrations
42Excessive Orders Examples Before Testing (Continued)LEACExcessive Orders ExamplesScenario #1# Ordered (80%)20,00016,000# Scored12,000Difference4,000Cost per test booklet ( )$0.76Excessive materials charge$3,040.00Scenario #2# Ordered (80%)10,0008,000# Scored7,950Difference50No excessive materials charge (Difference is less than 100)
43Before Testing (Continued) LEACGo to “Pre-ID Services” tab to obtain file layout and templateFrom under Pre-ID Services, you’ll find the Pre-ID Record Layout Description , and the Excel Pre-ID Template Either of which you can use to create your pre-id files.
44Before Testing (Continued) LEACPrepare the data file according to the Pre-ID file layoutClick Browse to search for your prepared Pre-ID file, and select. Click on Upload to process your file, and it will indicate if the file’s been accepted or not. If it hasn’t been accepted and came back with warnings or errors that you can correct in Demographic Corrections.Upload thepre-ID file
45Before Testing (Continued) LEACA Late pre-ID label service is available for a fee.You must have submitted a pre-ID file by the deadline to use this additional service.A late pre-ID label service is available for a fee with a deadline less than three weeks prior to each administration.
46Before Testing (Continued) LEACDesignate and train test site coordinatorsEmphasize the following in training:Maintaining test securityReading Test Site Coordinator Responsibilities Section of manualAccommodations/Modifications/EL VariationsSignature in Box 24Checking in/out test materialsAccounting for all materialsProviding handout of important datesConduct test administration training sessions for all the test site coordinators in your district to ensure consistent and accurate handling of the materials.Let test site coordinators know what they must hand-grid on answer documents because the fields were not included in pre-ID. Also, emphasize the need for the accommodations and modifications to be offered to students with IEP or 504 Plans.A designated person must sign to indicate they were offered, and the accommodations or modifications actually used are gridded.Train test site coordinators to inventory and track all test materials, to package test materials for each examiner before testing, and to sign materials in and out.Provide a handout for the site coordinators that list the important dates, including when they’ll receive materials, administration dates, and return dates.Please refer to the district and site coordinators’ manual for other responsibilities you could cover in training.
47Before Testing (Continued) LEACIdentify and coordinate the testing of students placed in nonpublic schoolsGo to California School Directory to obtain NPS school code. Enter onto Box 12c.Also, identify students placed in NonPublic Schools by IEP who need to test. Coordinate training examiners at nonpublic schools, if needed.Complete Box 12 on answer document for students in this category.
48Before Testing (Continued) LEACReceive test materials (starting about 2 weeks before test administration)Shipment 1: nonsecure testing materialsShipment 2: secure testing materialsShipment 3A: (optional) Pre-ID answer documentsShipment 3B: (optional) late Pre-ID labelsYou will receive between two and four shipments of test materials starting two weeks before an administration.Immediately open the boxes and inventory their content. Shipment one contains non-secure testing materials.It has a box for district coordinators that includes packing lists, a return packet, blank answer documents, and administration manuals. There is an orange label on the outside of the box that says “District Coordinator, Open Immediately.”Shipment two contains secure testing materials such as test booklets. Make sure that you have received all the materials you ordered as listed on the packing list, including a 10% overage. Count and record the number of boxes and the security bar codes on the shrink-wrap booklets on the district packing list and security tracking form.Reseal and sign the tape on boxes before shipping them to the testing sites.
49Before Testing (Continued) LEACUpon receipt of shipments, open boxes and conduct inventoryYou will receive between two and four shipments of test materials starting two weeks before an administration.Immediately open the boxes and inventory their content. Shipment one contains non-secure testing materials.It has a box for district coordinators that includes packing lists, a return packet, blank answer documents, and administration manuals. There is an orange label on the outside of the box that says “District Coordinator, Open Immediately.”Shipment two contains secure testing materials such as test booklets. Make sure that you have received all the materials you ordered as listed on the packing list, including a 10% overage. Count and record the number of boxes and the security bar codes on the shrink-wrap booklets on the district packing list and security tracking form.Reseal and sign the tape on boxes before shipping them to the testing sites.4949
50Before Testing (Continued) LEACSample LEA Site Packing List. This form shows all the materials your LEA boxes contain.Here is a sample LEA Packing List and Security Tracking Form.
51Before Testing (Continued) LEACPlace supplemental order, if needed:Your order will not be processed unless the “submit” button at the bottom of the page is selected after every order.If you make an error when placing the order and would like to restart the request, select the “reset” button located at the bottom of the page.October 2012If more test materials are needed, contact the CAHSEE support center or logon to the ETS CAHSEE Online Web site to place supplemental orders.
52During Testing Be the liaison between test sites, CDE, and ETS LEACBe the liaison between test sites, CDE, and ETSProblem solveNotify both CDE and ETS of potential testing irregularitiesComplete the Test Security Breach Report Form, if applicableDuring testing, plan to serve as a liaison between test sites, CDE, and ETS to solve problems and distribute additional materials if needed. During testing, be available to handle all calls from testing sites.If you need answers about policies, contact CDE, or if you need answers about materials and logistics, contact ETS.
53During Testing (Continued) LEACHere is a sample of a Test Security Breach Report Form. If you find that any of the security policies that are outlined on your Security Agreement or Security Affidavit have been breached, please fill this form out, fax a copy to ETS, and keep a copy on file for one year following the test.
54After Testing Receive and inventory test materials from sites LEACReceive and inventory test materials from sitesAccount for all test booklets and CDsComplete District Packing List and Security TrackingEnsure all answer documents are batched by grade with School and Grade Identification (SGID) Sheet and packed in scorable boxesAfter testing,your responsibilities include inventory and returning all answer documents, test booklets, and audio CDs; completing forms correctly and calling for and scheduling a pick up.Collect all materials from testing sites and inventory them. Using the Test Site Packing List and Security Tracking Form that was received from the test site coordinator, verify that all test booklets assigned to the test site have been returned to the district and that the form accurately records the number of booklets returned.For any missing booklet, verify that the missing booklet security barcode number is recorded on the form. And discuss the reason the booklet is missing with the test site coordinator.The district and test site coordinator are required to account for all missing booklets. Make a copy for district files of each Test Site Packing List and Security Tracking Form completed by the test site coordinator.Follow up on any missing test booklets. Check that all answered documents have correct headers, and no test booklets contain answer documents. If the CAHSEE processing center finds answer documents inside test booklets, they could charge the district to have them scored.Complete the District Packing List and Security Tracking Form, and attach all the Test Site Packing List and Security Tracking Form on top of test booklets and other materials returned.
55After Testing (Continued) LEACSchool and Grade Identification (SGID) SheetBROWNGrade 10 onlyTEALGrade 11 onlySAMPLEGREENGrade 12 onlyMake sure there is no gridding in the Scoring Center Use Only box.GRAYAdult education only
56After Testing (Continued) LEACEnter district scorable totalsEnter district non-scorable totalsMake sure boxes are not overpacked and have the correct labels. Blue labels are for scorable materials such as answer documents. Pink labels are for boxes of non-scorable materials such as test booklets and CDs.There are indicators for both test site and district box returns. Both should be completed accurately. Consolidate all boxes and fill in the district box returns section on the labels.
57After Testing (Continued) LEACArrange with courier (UPS next day air orUPS ground) for pickupFor Non-scorable materialsFor Scorable materialsYou will receive UPS labels to be placed on each box of materials you are returning to the CAHSEE Processing Center. Account for all boxes and apply the return labels.
58After Testing (Continued) LEACConfirm that the designated CAHSEE color-coded label is in the lower right-hand corner on the top of each box being returned.Place the appropriate pre-addressed UPS label to the immediate left of the designated color-coded label.Use the UPS labels marked NEXT DAY AIRfor scorable materials. Use the UPS labels marked GROUND for non-scorable materials. This information is located near the middle of the label.Call UPS to pick up your materials:1-800-PICK-UPS( ).Do not make alterations to the labels. UPS will not accept packages with altered labels. DO NOT photocopy the UPS label. UPS will not accept photocopied labels. If materials do not fit in the boxes provided, please try to consolidate materials into another larger conforming box.If you do not have a return label for each box, call the CAHSEE Support Center atIf K2 is your designated carrier for returning scorable materials, the bill of lading will be provided in the Return Materials Packet.K2 will contact you to schedule a pickup.Reference the project calendar on the ETS CAHSEE Web site for the materials return windows for each test administration.
59After Testing (Continued) LEACLate return of scorable materials may delay results and reports being delivered on time.“Late” = shipped from LEA after the Wednesday following the test administrationIf scorable materials are received late, a late processing fee of $450 is charged to the LEA.
60Refer to the CAHSEE Project Calendar for all pertinent deadlines After Testing (Continued)LEACRefer to the CAHSEE Project Calendar for all pertinent deadlinesAgain, you can find the Project Calendar on under the Project Calendar link.
61After Testing (Continued) LEACScore Conversion TablesYou can also find Score Interpretation Guides for different administrations on under the Interpreting Scores link.
62After Testing (Continued) LEACUse CAHSEE Online to download student resultsUnder Download Student Results, select the appropriate date, and click on Submit.
63After Testing (Continued) LEACStudent detail files, rosters, and summary reportsOn this page, you’ll find a description of results, instructions, and the data file layout. You’ll also find your results text data file that you can download and save in addition to summary reports.
64After Testing (Continued) LEACPerformance Rosters and Demographic Summary reports will only be available through CAHSEE Online for LEAs will no longer be receiving paper copies of these reports.Paper copies of Student and Parent reports will continue to be distributed.
65After Testing (Continued) LEACSend student and parent reports homeHere is a sample of a Student and Parent Report.
66After Testing (Continued) LEACOptional: print summary reports and rosters and send to schoolsHere are samples of a State Summary Report and a School Summary Report. You’ll receive hard copies of these and Student Reports after the data becomes available online. Remember, the CAHSEE Project Calendar will provide you with the dates of when these reports will begin to arrive for you.
67After Testing (Continued) LEACAdditional resources and special services formOn click on the Resources link to find the CDE Approval Request Form, Special Services Request Form, and Technical Reports. The request forms are for special services such as removing a modified status or changing score codes. If you need to request a special service, you must fill out the appropriate form/s and fax them, and a Purchase Order to CAHSEE Support at Call CAHSEE Support for any questions at
70Before Testing Attend training TSCAttend trainingSend signed Test Security Agreement and Affidavits to LEA coordinatorRead the responsibilities and procedures in the “test site coordinator” section of the LEATSCM
71Before Testing (Continued) TSCInform parents, students and teachers about the testing scheduleInform teachers about their students’ attendance at the testing sessionWork with your LEA coordinator to resolve problems
72Before Testing (Continued) TSCOrganize and supervise all activities necessary to conduct testing at school siteCollect signed Test Security Affidavits from all who have access to test materialsControl inventory.Use Test Site Security Tracking Form and Inventory Form-Test Site
73Before Testing (Continued) TSCSample Test Site Packing List. This form shows all the materials your school site boxes contain.
74Before Testing (Continued) TSCSample Inventory Form Test Site. This form helps you to account for all test booklets.Sample Inventory Form when handing out materials to test examiners.
75Before Testing (Continued) TSCReceive test materialsConduct an inventory of all materials within 24 hours of receiptLook at sequence numbers written on top of the boxes and make sure all boxes are accounted forBox 1 of 10, 2 of 10, etc.
76Before Testing (Continued) TSCFollow the checklist for Inventorying Test Materials at the Test Site (pg. 24 of the LEATSCM)Save original boxes for return shipmentsContact LEA Coordinator with additional material requests7676
77Before Testing (Continued) TSCKeep test materials secure (Test booklets, Audio CDs, Answer Documents, etc.) in sealed boxes in a locked storage space at all times when not in use for test administrationTest booklets are shrink-wrapped in sets. Do not remove the shrink-wrap until absolutely necessary.
78Before Testing (Continued) TSCTrain test examiners and proctorsInclude the following:Responsibilities of test examiners and proctorsSecurity of test materialsActive monitoring of students during testingWatch for electronic devicesTesting schedules and locationsPreparation of test locations for test administrationArrangement for proctors, as requiredRule of thumb one proctor for every 25 students. If 50 there should be two proctors. Who qualifies as a proctor? The definition of a proctor in Ed code is an employee of the district who has received specific training on the administtration of the test. No parent volunteers!
79Before Testing (Continued) TSCTrain test examiners and proctors (continued)Information about students who have accommodations/modifications in IEP or 504 planDirections for Administration-Special Test Versions manualVerification of student’s identityDistribution of test materialsAssistance with directionsAdministration of the test
80Before Testing (Continued) TSCTrain test examiners and proctors (continued)Completion of score codesCollection of, and accounting for, all test materialsScheduling and procedures for returning test materials to test site coordinator
81Before Testing (Continued) TSCPrepare answer documentsOne answer document must be submitted for each student testingIf using Pre-ID service, prepare blank answer documents for recently enrolled students who have not passed one or both sectionsVOID documents for students who are no longer enrolled or who were incorrectly included in the Pre-ID file
82Before Testing (Continued) TSCPrepare and distribute test materials using the Inventory Form-Test SiteMaterials for Each Test ExaminerNumber to IncludeDirections for Administration manual1 per examinerTest booklets1 per student + 1 for examinerAnswer documents1 per student + 1 blankNo. 2 pencils1 per student + a few extrasOrganize answer sheets and test booklets by teacher. Record number of booklets and answer documents, and the test booklet security number range for materials that will be distributed to each test examiner who will be administering the exam. Count and record all secure materials with each test examiner, before and after end of each test session
83During Testing Actively monitor the test administration TSCActively monitor the test administrationVisit each testing room to make sure administration scripts are being read word-for-wordEnsure students have sufficient time to testEnsure proper monitoring of breaks and extended breaks taken during testing, such as lunchUntimed test does not mean unlimited time. Session must be completed on the designated test date.
84During Testing (Continued) TSCBe prepared for emergency situations, restroom passes, etc.Document testing incidents and potential test security breachesIf applicable, complete the Test Administration Incident Report Form and/or the Test Security Breach Report Form.Ensure compliance with all examination proceduresDuring testing, visit each testing room to make sure that the examiners are following correct procedures.If there are test administration incidents, complete the Test Administration Incident Report Form and decide what to do about the situation.If you observe other test security breaches, such as test examiner actions, report that to the district coordinator and complete the Test Security Breach Report Form for submission to the district coordinator.
85Maintaining Test Security (Continued) TSCIt is important to inform students before and during testing that, if they are found cheating or to have compromised the security of the examination, their test results may be invalidated.In addition, you are required to keep all test materials securely locked when they are not being used and maintain processes and procedures to prevent cheating and preserve the validity of the test.
86Maintaining Test Security (Continued) TSCCompromising the security of this examination includes the use of cell phones, electronic pagers, music players, and all other electronic devices during the test administration.If any of these devices are used, for example, to take pictures of CAHSEE test materials to post on social media Web sites, then test results may be invalidated and not scored.In addition, you are required to keep all test materials securely locked when they are not being used and maintain processes and procedures to prevent cheating and preserve the validity of the test.
87During Testing (Continued) TSCAdministration Reminders:Scratch paper is not allowed.Do not allow students to use extrapaper to answer their ELA writing tasks.All responses to math and ELA items,including writing task, must be recordedwith No. 2 pencil on a single answerdocument.Do not use a pre-ID answer documentfrom one administration for another.Use white space in the test booklet or pages on answer document marked, “This page is for scratch work. It will NOT be scored.”
88During Testing (Continued) TSCAdministration Reminders (Continued)Do not use correction fluid on any answer documents.Do not use paper clips, tape, staples, or glue on the answer documents.Do not attach removable “self-stick” notes to the answer documents.
89During Testing (Continued) TSCAdministration Reminders (Continued)Do not disassemble or pull pages out of the multi-page answer document or insert additional pages.If an answer document is damaged, the answers must be transcribed onto a new one and all student fields must be hand-marked.
90During Testing (Continued) TSCTesting variations:Provide accommodations and/or modifications to eligible students if specified in their IEP or 504 planProvide identified English learners authorized test variations if regularly used in the classroom
91After TestingTSCCollect all examination materials after each test sessionVerify that all test materials from test examiners are accounted forPut the scorable answer documents in a secure place between test sessionsStudents use the same answer document for both ELA and math.
92After Testing (Continued) TSCPrepare answer documents for returnInspect for stray marksIf a student has a Pre-ID answer document, check to make sure the fields that were not Pre-ID are filled in.If a student is new or does not have a Pre-ID answer document, all data must be hand-marked.
93After Testing (Continued) TSCCheck answer documentsCheck that Box 3 Score Code is completed on all scorable answer documentsScore codes in box 3 must be completed for all 10th grade students during census administrations, whether they tested or not, and for all other students tested. Accommodations and modifications in box 13 and English Learner variations in box 18 of the answer document must be completed after testing.Mark one for each content area:R – Satisfied RequirementS – ScoreA – AbsentE – Medical Emergency (grade 10 census only)I – InvalidatedZ – Present but refused to test or CAPA (grade 10 census only)T – Tested in another district (grade 10 census only)M – Not enrolled on day of testing (grade 10 census only)
94After Testing (Continued) TSCCheck Box 24 Accommodations and ModificationsTest examiner must grid Box 24 Accommodations and Modifications codes if any were actually used.Test site coordinator’s or designee’s signature is required to confirm that accommodations and/or modifications were offered whether used or not.Box 13A requires the signature of you or a designated person to show that the accommodations or modifications in the student’s IEP or Section 504 Plan were offered to the student.
95After Testing (Continued) TSCIf used, the correct code must be hand-marked on the answer document.Here is a sample of Table 6. Accommodation and Modification Codes in the DTCM and box 26 a and b on the student answer document.
96After Testing (Continued) TSCTranscribe student answers as required:If any student marks answers anywhere other than in the answer document as a condition of his or her IEP or 504 plan, an authorized person must transfer the answers to the answer document exactly as produced by the student.If a student uses more than one answer document, answers must be transcribed into a single document. Pages from two documents may not be physically combined.
97After Testing (Continued) TSCVOID an answer document if:The document has been damaged.It is a Pre-ID document for a student who is no longer enrolled in the LEA.A student has used more than one answer document and the answers have been transcribed onto another that has already been included in the scorable materials.All voided answer documents are returned in non-scorable material.
98After Testing (Continued) TSCPrepare scorable answer documents for returnLocate the large plastic bag labeled “Test Site Coordinator Packet” that contains all your return instructions and labels.Separate and count answer documents by grade.Do not mix scorable and non-scorable materials.Scorable answer documents left in test booklets or placed with non-scorable materials will not be retrieved and the student will not receive a score report.
99After Testing (Continued) TSCPrepare scorable answer documents for return (Continued)Use appropriate SGID for each gradeHand-mark section B: Grade, Number of Answer Documents, Date of ExamPlace SGID on top of appropriate grade level documentsWrap each bundle with paper bands provided in groups of 100Place BLUE Shipping Labels on boxes with scorable answer documentsScorable answer documents left in test booklets or placed with non-scorable materials will not be retrieved and the student will not receive a score report.
100After Testing (Continued) TSCSchool and Grade Identification (SGID) SheetBROWNGrade 10 onlyTEALGrade 11 onlySAMPLEGREENGrade 12 onlyMake sure there is no gridding in the Scoring Center Use Only box.GRAYAdult education only
101After Testing (Continued) TSCPrepare nonscorable materials for returnTest Site Packing List and Security Tracking FormsUnused SGIDsTest Booklets, including large print and BrailleAudio CDsAll original copies of transcribed essaysPlace PINK shipping labels on boxes with non-scorable materials
102After Testing (Continued) TSCEnter school scorable totalsEnter school non-scorable totalsMake sure boxes are not overpacked and have the correct labels. Blue labels are for scorable materials such as answer documents. Pink labels are for boxes of non-scorable materials such as test booklets and CDs.There are indicators for both test site and district box returns. Both should be completed accurately. Consolidate all boxes and fill in the district box returns section on the labels.
103After Testing (Continued) TSCReturn materials to your LEA coordinatorFollow specific information from LEA coordinator and return materials accordingly and appropriately to the LEA office for consolidation of all test sites’ materials
105Before Testing Attend training Read and sign CAHSEE Security Affidavit Read the Directions for Administration (DFA)Before testing you must attend training offered by your test site coordinator so that you know the testing times and how you receive and return materials each testing day.You are required to offer the accommodations and modifications listed in the students’ Individualized Education Program (IEP) or Section 504 Plan. Ask the test site coordinator which students should be allowed specific accommodations and/or modifications.You must read, agree to, sign, and return the CAHSEE Test Security Affidavit to the test site coordinator before receiving any test booklets. The test site coordinator will keep these affidavits on file for at least one year.By signing the security affidavit, you attest that you will protect the CAHSEE materials and thereby protect the integrity of the test.In addition, you are required to keep all test materials securely locked when they are not being used and maintain processes and procedures to prevent cheating and preserve the validity of the test.Read the DFA ahead of time so you are familiar with what to say to students.
106Before Testing (Continued) Read the DFA ahead of time so you are familiar with what to say to students.
107Before Testing (Continued) Set up the testing roomStudents face the same direction and have at least four feet from center of desk to center of deskCover or erase any information that could clue answers for studentsPlace a ‘Testing, Do Not Disturb’ sign outside the doorOn the day of testing, set up your room so that all students face the same way, and have at least four feet between them.Cover or erase any information on boards, counters, desks, or walls that could clue answers to students. Place a ‘Testing,Do Not Disturb’ sign outside of your door. Make the room conducive to students concentrating on the exam.
108Before Testing (Continued) Check out test materials from your test site coordinator.Each testing day you will be asked to check out materials by counting them and signing a form. Check the security numbers on the back of the test booklets to make sure that you have signed for the correct range of numbers.You will be asked to account for every one of these test booklets.The test site coordinator will give you a list of students that you are responsible for testing.
109During TestingTEVerify identification of students (only students on the list that you received should be tested)Give pre-identified answer documents to the correct studentsThe test site coordinator will give you a list of students that you are responsible for testing.In addition, you must give pre-identified answer documents to the correct students. Failure to do so will result in students receiving incorrect score information.If a pre-ID answer document contains the incorrect pre-ID information for a student, give that student a blank answer document and be sure that the demographic information on pages 1, 2, and 12 are completed by the student or test site personnel as appropriate. Students who test on both days will use the same answer document.
110During Testing (Continued) Make sure the students use only No. 2 pencils, including for essay writingStudents should clear their desksStudents are not allowed to use scratch paper or correction fluidStudents should not have books, papers, cell phones, or any electronic devices on their desks
111During Testing (Continued) Hand out the test booklets in the order that you receive themFollow and read the directions exactly as they are written in the DFACheck that students are responding in the appropriate sections and are working independentlyHand out the test booklets in the order that you receive them.Follow and read the directions exactly as they are written in the DFA. This is an important requirement so that all CAHSEE tests are administered consistently.
112During Testing (Continued) Make sure that each student:Signs name in Box 1 of the answer documentEnters the version number and the barcode number from the back of the test booklet onto the answer document in each portion of the test.Pay close attention that students are entering the version number and the barcode number from the back of the test booklet onto the answer document and signing it.
113During Testing (Continued) Approximate Testing TimesAs students test, repeatedly walk around to make sure students are on the correct section of the test. Once they began Part 2, students cannot go back to Part 1.Most sections of the test take students one and a half hours to two and a half hours to complete. Tell students when an hour and 30 minutes have passed. Since the test is untimed, students have as much time in the school day as they need.If students who need more time for testing have not made a mark on their answer document for a long period of time, test examiners should urge these students to finish the exam.If after another reasonable amount of time (approximately 10 minutes), these students have not recorded any more answers, then, the test examiner should end the testing session and collect the test booklets from the students.
114During Testing (Continued) If some students need more time and have to go to another testing room, the test examiner should collect the test booklets and answer documents from the studentsA proctor or other school staff should escort the students to the designated testing roomNo students should leave a testing room with the test booklets and answer documents by themselves
115During Testing (Continued) Document incidents on the Test Administration Incident Form, if applicable.If you verify a student is cheating, record the information on the Test Administration Incident Report Form, and notify the test site coordinator.
116After Testing Account for all test booklets and answer documents Separate the answer documents from the test booklets and make sure that no answer documents are inside test bookletsSeparate answer documents by gradeYou must account for ALL testing materialsDo not let students leave until you have accounted for all their booklets and answer documents.After testing, separate the answer documents from the test booklets, and make sure that no answer documents are inside test booklets. Then, separate answer documents by grade. Return the test materials following the procedure your test site coordinator has set up. You cannot have any missing test materials.
117After Testing (Continued) Code Boxes 17 and 24, if applicable.If the student that you tested used accommodations or modifications, you need to code which accommodations and/or modifications were used by this studentin box 26. Write your signature in box 26 to indicate that the student had access to the accommodations and/or modifications as specified in the student’s IEP or 504 Plan.If the student did not use the offered accommodations, the test examiner still signs the answer document but does not code any of the accommodations or modifications.Also, code box 18 on the answer document if English Learners used variations.
118After Testing (Continued) Code Box 3 (Score Code) for all studentsAfter testing, complete the score code field in box 3. A code must be gridded on the score code field box 3 on the front of the answer document for every 10th grade student, even if they did not participate in testing. The DFA provide the score codes that must be used for this purpose. Within the score code field in box 3, there are two sections – one for ELA and one for Math.Both ELA and Math need to be gridded for the students’ answer documents to be properly scored.You will need to select from the following score codes and then grid the appropriate code for ELA and Math. “R” means the student has previously satisfied the requirement by passing the CAHSEE. “S” means to score the student’s answer document. “A” means the student was absent. “E” means that a 10th grade student was absent due to a significant medical emergency.Only use this code for 10th grade students. “I” means that the student was caught cheating and will not be scored on this part of the exam. “Z” must be graded for any 10th grade student who sat for the exam but made no effort and did not respond to any questions.“T” should be gridded for 10th grade students who recently enrolled but were previously tested on the CAHSEE in a different district. “M” is to be gridded in the rare case a 10th grade student was enrolled one day of the test but not the other.Grid “M” for the non-enrolled day and the appropriate score code for the enrolled day. The “M” code is to assist in accurate calculation of your school’s AYP.
119After Testing (Continued) Return the test materials following the procedure your test site coordinator has set up.Each testing day you will be asked to check out materials by counting them and signing a form. Check the security numbers on the back of the test booklets to make sure that you have signed for the correct range of numbers.You will be asked to account for every one of these test booklets.The test site coordinator will give you a list of students that you are responsible for testing. Remember to return an answer document for all grade 10 students, whether they tested or not.
120Proctor Responsibilities Attend training with the test site coordinatorRead, agree to, sign, and return CAHSEE Test Security Affidavit to TSCAssist test examiner with the following:Distribute materialsMonitor students during testingCollect materialsThe proctor’s responsibilities are limited to helping you handle and distribute materials, monitor students during testing, and collect materials. Proctors must attend training and sign the CAHSEE Test Security Affidavit as well.
122Opportunities to Participate Scoring OpportunitiesReviewersDifferential Item Functioning (DIF) reviews after each census administrationContact Tina Loera at or
123Training Presentation Available Presentation materials posted at:Look in the “About CAHSEE” tab
124CAHSEE RegulationsCalifornia Code of Regulations, Title 5, sections 1200 to 1225 govern the administration of the CAHSEE in concert with state law (California Education Code sections to 60859)The CAHSEE regulations can be found at
125Special Education and English Learner Resources Available at:Q & A about Test VariationsRequest for Test VariationsScribe GuidelinesMatrix 2: Testing Variations, Accommodations, and Modifications for Administration of the California High School Exit Examination, California English Language Development Test, and Physical Fitness TestMatrix 3: English Learner Test Variations for Administration of the California High School Exit Examination and the Physical Fitness TestMatrix 1. Matrix of Test Variations, Accommodations, and Modifications
126Student Testing General Guidance Available at:CDE division updatesTest administration datesOther guidance for California public schoolsMatrix 1. Matrix of Test Variations, Accommodations, and Modifications126126
127Contact InformationCAHSEE policy and general examination informationCDE CAHSEE OfficeState and federal accountability informationCDE Academic Accountability UnitTest material ordering and logisticsETS CAHSEE Support