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1 CA$HLINK II Shutdown 12-31-12: Are You Ready for OTCnet and TRS? Financial Management Service U.S. Department of the Treasury September 27, 2012.

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Presentation on theme: "1 CA$HLINK II Shutdown 12-31-12: Are You Ready for OTCnet and TRS? Financial Management Service U.S. Department of the Treasury September 27, 2012."— Presentation transcript:

1 1 CA$HLINK II Shutdown 12-31-12: Are You Ready for OTCnet and TRS? Financial Management Service U.S. Department of the Treasury September 27, 2012

2 22 This Webinar will be recorded for quality purposes Maximize your meeting window to optimize the presentation, if needed Presentation Slides  Are included in the Webinar reminder e-mail  Will be posted at Questions-and-Answers  We will not be responding to individual questions during the Webinar  Please use the “Q&A” section on your Webinar screen, or e-mail us directly at during the Webinar  Questions will be answered at the end of today’s Webinar, as time permits  Answers to questions not answered during today’s Webinar will be posted at Technical Difficulties  WebEx assistance is available by calling 1-866-229-3239 Housekeeping

3 33 April Battle Director, Agency Relationship Management and Engagement Division Introduction

4 44 Over the Counter Channel Application Conversion and Implementation Adjustments, Corrections, and Rescissions Transaction Reporting System Implementation Agenda

5 55 Reginald McKinney Business Lead, Over the Counter Revenue Collection Division Over the Counter Channel Application (OTCnet)

6 66 Important Agency Dates October 27, 2012: Adjustments, Corrections, and Rescissions (ACRs) functionality in CA$HLINK II associated with deposit amounts, voucher dates, voucher number, and ALC will be turned off. ACRs for OTC activity will be done in a new way December 31, 2012: CA$HLINK II will be deactivated and no longer available to agencies December 31, 2012: PCC OTC will be deactivated and no longer available to agencies December 31, 2012: Deposit Reporting for TGA and International TGA bank deposits can no longer be done in CA$HLINK II. Agencies must use OTCnet for Deposit Reporting Over the Counter Channel Application (OTCnet)

7 77 Timeline of Upcoming Releases (Release Functionality) ReleaseFunctionalityEst. Release Date 1.3This release will provide the capability to report the check capture accounting data (TAS) to the Central Accounting Reporting System (CARS)/Government- Wide Accounting (GWA). Detailed check capture transactions will be reflected in TRS along with the summary level data. Update for the online batch upload service interface specifications to include the check conversion accounting data. September 29, 2012 1.3.1 – 1.4 Future releases for technology upgrades (infrastructure) and customer facing upgrades (Operating system, Internet browser). Increased functionality around the capturing of the Treasury Account Symbol (TAS) for the check capture component. 2Q FY13 – 2Q FY 14

8 88  All users are advised to review system requirements and configuration information prior to using OTCnet.  OTCnet has tested and certified 32 bit OTCnet System Requirements

9 99 All agencies must have completed their conversion to OTCnet by December 31, 2012 for both manual deposits (CA$HLINK II) and deposits made through PCC OTC Every location within your agency for all ALCs will no longer be able to use paper SF 215s nor operate PCC OTC after December 31, 2012 Once converted, agencies must stop using PCC OTC and preparing paper SF 215s Please contact Angela Smith ( if your agency is either: Currently preparing paper SF 215s or processing using PCC OTC, and is not actively working with FMS on converting to OTCnet, -or- Has converted to OTCnet, but continues to revert to using paper 215s or PCC OTC Important Message to Agencies with Over the Counter Collections Activity

10 10 Current Mail-In TGA Program FMS currently supports two, mail-in banking relationship with the Federal Reserve bank and US Bank Agencies have option of mailing their bank deposits to either the FRB (checks only) or US Bank (checks, cash, and coins) Future Mail-In TGA Program FMS will consolidate the mail-in banking relationship to only one bank (US Bank) Cost savings by only managing and supporting one mail in provider Efficiencies gained by streamlining mail-in business line No major change in business process to the agencies US Bank will expand coverage by bringing on additional locations All agencies must complete their conversions from FRB to US Bank by December 31, 2012 Mail-In TGA deposits (MITGA)

11 11 1.Agency will receive letter from FMS explaining consolidation process 2.Agency will receive documentation (Agency Profile Sheet) from FMS 3.Agency required to complete Agency Profile Sheet and return to US Bank (MITGA) 4.US Bank will provide banking information and instructions on making deposits MITGA Conversion Process

12 12 Effective October 27, 2012: Agencies, TGA banks, and ITGA banks will contact the OTCnet team to request any Adjustment, Correction, or Rescission (ACR) that was previously performed in CA$HLINK II for over the counter deposits made in OTCnet or CA$HLINK II The new process will require the authorized individual to request in writing to the OTCnet team by completing a form and providing supporting detail information Upon receipt of the request, the OTCnet team will perform the ACR on behalf of the agency within the TRS application Agency will receive e-mail notification that the ACR was processed successfully TGA and ITGA banks will continue to perform voucher amount adjustment within OTCnet All ACR voucher information will be available for agency access in TRS FMS will send out communication with the detail procedures for agencies, TGA banks, and ITGA banks prior to October 27, 2012 Adjustments, Corrections, and Rescissions (ACRs)

13 13, OTCnet Conversion Status-needs updating with latest stats Over the Counter Channel Application (OTCnet)

14 14 Agency Next Steps Agencies using CA$HLINK II for deposit reporting must convert to OTCnet by December 31, 2012 or sooner Agencies using PCC OTC for check conversion must convert to OTCnet by December 31, 2012 or sooner Agencies must become familiar with the new process for performing ACRs by October 27, 2012. The current functionality in CA$HLINK II for performing ACRs will be turned off after October 27, 2012 Agencies must convert from mailing deposits to the FRB to mailing deposits to the US Bank MITGA by December 31, 2012 Agencies must cease from using PCC OTC or preparing paper SF 215s after each location has successfully converted to OTCnet. Reverting back to using PCC OTC or paper SF 215s is not acceptable nor practical in light of the December 31, 2012 deactivation date Over the Counter Channel Application (OTCnet)

15 15 Tammie Whitaker Director, Accounting & Data Management Division Transaction Reporting System (TRS)

16 16 TRS Notable Achievements TRS Summer 2012 Releases  TRS was updated to capture more transaction information  TRS began receiving vouchers for:  Over the Counter check capture transactions  Miscellaneous vouchers previously processed by Federal Reserve Banks  Stored Value Card  EFTPS/Federal Agency Tax  TRS began receiving additional transaction data from ECP and Temporary Reporting of Payment Vouchers to TRS  Since July 30, 2012, payment vouchers have been reported to both TRS and the Payment Information Repository (PIR)  Beginning October 1, 2012  All payment-related vouchers will ONLY be reported to the PIR  The PIR will begin reporting payment-related vouchers to CARS/GWA  Payment-related vouchers will no longer be reported to CA$HLINK II or TRS

17 17 TRS Notable Achievements (continued)

18 18 Status of TRS Data Availability SummaryDetail OTCnet (TGA Deposit Reporting) PATAX-TIP (history) Card Acquiring Service Credit Gateway EFTPS ECP Miscellaneous Cash EFTPS / Federal Agency Tax Stored Value Card OTCnet (Check Capture) Late September 2012 CA$HLINK II Historical Data Shutdown of CA$HLINK II Shutdown of CA$HLINK II* *This data includes REX ACH and Fedwire detail prior to Credit Gateway implementation on September 13, 2010

19 19 CA$HLINK II Shutdown is Underway New CA$HLINK II Account Types  On July 2, 2012, FMS implemented new account types in CA$HLINK II for existing miscellaneous FRB activity in order to easily distinguish collections activity from payments activity. Shutdown of CA$HLINK II Adjustments, Corrections, and Rescissions  CA$HLINK II removed the voucher correction function for the payment account types at the end of June 2012.  CA$HLINK II will remove the voucher correction function for remaining account types in late September and October 2012.  Voucher corrections will be managed by the collection programs.  For specific details, see the letter sent by Tamara Whitaker to all CA$HLINK II agency users on August 31, 2012. Scheduled Download of Fedwire Message Query and REX ACH Query  On September 30, 2012, FMS will turn off the capability to schedule and receive Agency Fedwire Message summary and detail download files from CA$HLINK II. At that time, agencies will no longer be able to download the associated files or receive data for Fedwire Messages and REX ACH transactions through existing external interfaces.

20 20 CA$HLINK II Shutdown is Underway (continued) Payment Vouchers  Payment vouchers dated October 1, 2012, and beyond will no longer flow to CA$HLINK II or TRS. Beginning October 1, 2012, only the PIR will receive new payment data from FRB CA$H-LINK.  Historical vouchers pre-October 2012 will still be visible in CA$HLINK II. Last Deposit Reporting Business Cycle for CA$HLINK II  On December 31, 2012, FMS will process the last deposit reporting entries received directly into CA$HLINK II.  All deposits received by 9 p.m. Eastern Time will be included in the final deposit reporting business cycle for CA$HLINK II. TRS Name Change in January 2013  In an effort to be consistent with the naming standards for other FMS data repositories, TRS will be renamed the Collections Information Repository (CIR). There are no functionality changes associated with the name change to CIR.

21 21 System-to-System and Download Transition Update 7 agencies have fully transitioned their CA$HLINK II data file processing to TRS These agencies are no longer using data files from CA$HLINK II 17 agencies are working to transition file processing from CA$HLINK II to TRS Development has been completed Testing is in progress All System-to-System and Download transition projects should be in production with TRS data files by October 2012 TRS is expected to have all remaining collections vouchers by October  Remaining Lockbox migrations are expected to be complete by mid-October  Manual voucher corrections functions in CA$HLINK II will be turned off in October  All OTCnet migrations are expected to complete by October

22 22 The Next 90 Days: Are You Ready?  Reactivate revoked TRS users  Take TRS Web-based Training (WBT)  Use TRS for daily collections reporting  Confirm data in TRS reports  Schedule reports in TRS, if needed OctoberDecemberNovember  Complete system-to-system and download transition projects  Complete migrations to OTCnet  Keep CA$HLINK II User ID active for access to historical data  Stay informed Checklist To Complete Before December 31, 2012 LAST DEPOSIT

23 23 CA$HLINK II Shutdown Information Resources CA$HLINK II: Countdown to Shutdown Newsletters Distributed to all agency users and interested parties Subscribe to website updates from Read all emails from and Read the login messages in both CA$HLINK II and TRS Staying Informed

24 24 TRS Contact Information TRS Website TRS Call Center 1-800-346-5465 or 301-887-6600 TRS Agency Outreach Team 301-699-6814 CA$HLINK II Stakeholder Outreach Team 301-699-6814

25 25 Questions & Answers CA$HLINK II Shutdown 12-31-12: Are You Ready for OTCnet and TRS?

26 26 Dates to Remember and Takeaways from Today Agency transition to the Transaction Reporting System (TRS), and conversion to the Over The Counter Channel application (OTCnet), are critical. All Federal Program Agencies:  Must enroll in TRS by September 30, 2012. All system-to-system interfaces and download capabilities must be completed by September 30, 2012  Will request Adjustments, Corrections, and Rescissions for OTC activity in a new way effective October 27, 2012. ACRs functionality in CA$HLINK II associated with deposit amounts, voucher dates, voucher number, and ALC will be turned off on October 27, 2012  Using CA$HLINK II for Deposit Reporting must convert to OTCnet by October 31, 2012. OTCnet will enable agencies to prepare TGA bank deposits electronically  Using the PCC OTC system must convert to OTCnet by October 31, 2012. The conversion from PCC OTC to OTCnet will allow your agency to integrate Check Capture and Deposit Reporting activities so that all check and cash deposits are handled by one, Web- based application

27 27 For additional information, please visit: or e-mail: Contacts

28 28 Appendix: CCMM Acronyms CA$HLINK II Shutdown 12-31-12: Are You Ready for OTCnet and TRS?

29 29 CCMM ACRONYMS ACH ALC Automated Clearing House Agency Location Code CCMMCollections and Cash Management Modernization CGACCommon Government-Wide Accounting Classification C-KeyClassification Keys ECPElectronic Check Processing EFTPSElectronic Federal Tax Payment System FBWTFund Balance with Treasury FDSFedwire Deposit System FMSFinancial Management Service FPAFederal Program Agency FRBFederal Reserve Bank GOALS IIGovernment On-line Accounting Link System GWAGovernment-Wide Accounting GWAMPGovernment-Wide Accounting Modernization Program

30 30 CCMM ACRONYMS, continued IPACIntra-Governmental Payment and Collection ITGAInternational Treasury General Account (Depositary) OTCOver The Counter OTCnetOver The Counter Network PATAXPaper Tax System PCC OTCPaper Check Conversion Over The Counter POSPoint of Sale REXRemittance Express SAMShared Accounting Module TAS/BETCTreasury Account Symbol/Business Event Type Code TCMSTreasury Cash Management System TGATreasury General Account Depositary TGAnetTreasury General Account Deposit Reporting Network TIPTreasury Investment Program TRSTransaction Reporting System TT<reasury Tax & Loan (accounts) URLUniform Resource Locator VPNVirtual Private Network WBTWeb-Based Training XMLExtensible Markup Language

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