Presentation is loading. Please wait.

Presentation is loading. Please wait.

1 CTX / EDI Vendor Payments Denise Quirarte Kansas City Financial Center Customer Advisory Board Las Vegas, Nevada December 12, 2006.

Similar presentations


Presentation on theme: "1 CTX / EDI Vendor Payments Denise Quirarte Kansas City Financial Center Customer Advisory Board Las Vegas, Nevada December 12, 2006."— Presentation transcript:

1 1 CTX / EDI Vendor Payments Denise Quirarte Kansas City Financial Center Customer Advisory Board Las Vegas, Nevada December 12, 2006

2 2 TOPICS  Benefits of CTX  File format information  CTX Payment Offset – beginning November, 2007

3 3 Advantages of using Vector Connexion (CTX) Application  The ability to include up to 9,999 addendum records for each payment  Ability to make one vendor payment for multiple invoices  Vendor Bank statement will reflect invoice information  Invoice Number  Invoice Dollar Amount  The agency has two basic formats they can use for the payment file.  820 format – X12 format for customers with EDI capability  Flat file format - for non-EDI capable agencies

4 4 The NACHA Record Structure (sent from FMS to FRB) All Fixed-Length 94 Character Records Same Structure Used For All Corporate Payment Formats 1 - File Header Record 5 - Company/Batch Header 6 - Entry Detail Record 7 - Entry Detail Addenda 8 - Company/Batch Control 9 - File Control Record Addresses, Controls First Batch - Payer, Transaction Type, Settlement Date Payee, Account Number, Amount Optional - None for CCD, One for CCD +, Many for CTX Next Payee, Account Number, Amount Another Payee, Account Number, Amount Counts, Total Amounts for First Batch Start Second Batch Payee, Account Number, Amount Counts, Total Amounts for Second Batch Counts, Total Amounts for Entire File

5 5 Important CTX Format Information  FMS Website for CTX file formats  http://fms.treas.gov/ctx/formats.htmlhttp://fms.treas.gov/ctx/formats.html  CTX Addendum records information is obtained from the following segments  RMR  REF  RMT

6 6 EDI to ACH - CCD+ RMR*IV*12345677**500\ EDI DataACH Format 7 - Entry Detail Addenda Addendum record for a payment of $500 for Invoice #12345677

7 7 EDI to ACH - CTX ST*820*1234\ BPR*C*1703.16*C*ACH*CTX*0111036183* ZZ*12345678***01*031100209*DA* 12341234123*960912*VEN\ TRN*1*360012001234\ REF*72*1234567890\ N1*PE*Federal Express*FI*456129876\ N1*PR*NASA\ ENT*123456\ RMR*IV*12345677**500\ RMR*IV*12345678*AI*703.16\ REF*RB*8.125%*$3.16 is interest for 20 days\ RMR*IV*12345679*AI*500*700*200\ SE*12*1234\ EDI DataACH Format 6 - Entry Detail Record 7 - Entry Detail Addenda

8 8 CTX Offset  CTX Offset payments will be offset beginning November, 2007  Reference  TFM # 2006-XX – CTX Payment Offset through TOP  TFM # 2005-07 - Instructions for submitting Vendor Payment Requests, Section 3d  TFM # 4-2000 – Payment Issue Disbursing Procedures

9 9 Critical Fields for Offset CTX Payment records  ASC X12 820 Payment Format  BPR 17 must contain:  VEN to indicate vendor payment  PCS to indicate child support payment  BPR 17 is skipped for miscellaneous payments  BPR 18 must contain the value ZZ  BPR 19 contains the TOP eligibility code  YES indicates the payment is eligible for offset  NOT indicates the payment is not eligible for offset. If the full payment amount is not legally eligible to be 100 % offset, place NOT in this field  Flat File Payment Format  Field 4 is used to indicate the type of payment  V – vendor payment  M – miscellaneous payment  Field 12 is used to indicate offset eligibility  Y – eligible for offset  N – not eligible for offset

10 10 Reference Information  CTX Offset  Agency Notification Letter – 11/02/2006  FMS Draft TFM  Revised Formats for Offset  CTX / EDI Terminology  EDI Business Cycle  RMR Structure  RMR Data Elements  REF Structure  RMT Structure

11 11 Kansas City Financial Center CTX Points of Contact  Testing  Connie Borchers(816)414-2336  Connie.Borchers@fms.treas.gov  Telecommunication  Eugene Phillips(816)414-2328  Eugene.Phillips@fms.treas.gov

12 12 Reference Material

13 13 CTX / EDI Terminology  CTX: Corporate Trade Exchange is a corporate ACH format, which allows for up to 9,999 addenda records with approximately 800,000 characters  EDI: Electronic Data Interchange - computer to computer electronic transmission of routine business information in a standard format  ANSI: American National Standards Institute  ASC: Accredited Standards Committee  ASC X12: Committee for Financial EDI  ASC X12 820: Transaction set for Payment Order/Remittance Advice

14 14 EDI Business Cycle Agency Procurement Office Agency Finance Office Payment File (820/Flat File) Servicing Financial Center FMS ne t Payment and Remittance Information CTX or CCD+ ACH Network Federal Reserve Bank Vendor's Financial Institution Remittance Information Vendor Quotes Invoices VAN RFQs Purchase Orders Payment and Remittance Information CTX or CCD+

15 15 RMR Structure RMR - Remittance Advice Accounts Receivable Open Item Reference Field X 12 Num Ref Description 01128Reference Number Qualifier 02127Reference Number 03482Payment Action Code 04782Monetary Amount 05777Total Invoice or Credit/Debit 06780Amount of Discount Taken

16 16 RMR Important Data Elements 128 - Reference Number Qualifier CT - Contract Number IV- Invoice Number PO - Purchase Order Number RB - Rate Code (interest rate) 482 - Payment Action Code AI - Amount Paid Inclusive of Discounts and Adjustments PP - Partial Payment PI - Pay Item

17 17 REF Structure REF - Reference Numbers FieldX12 NumRef Description 01128Reference Number Qualifier 02127 Reference Number 03127Description

18 18 RMT Structure RMT - Remittance Advice Field X12 NumRef Description 01128Reference Number Qualifier 02127Reference Number 03782Monetary Amount 04777Total Invoice or Credit/Debit 05778Amount Subject to Terms Disc. 06779Discounted Amount Due 07780Amount of Discount Taken 08782Monetary Amount* 09426Adjustment Reason Code AN1/80 * This monetary amount is any amount deducted from or added to an invoice for any reason other than a discount.


Download ppt "1 CTX / EDI Vendor Payments Denise Quirarte Kansas City Financial Center Customer Advisory Board Las Vegas, Nevada December 12, 2006."

Similar presentations


Ads by Google