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FUNCTIONAL ICT LEVEL 2 Advanced Excell

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Data types

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Find and replace Home Tab

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Sorting and filtering Sorting Ascending and Descending Filtering Select data and filter – creates a drop down menu

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Sorting and filtering Searching on one field Any field in a table of data can be searched. <=18 is an example of a search criterion. ‘<=’ is called an operator. There are lots of operators you can use in a search on their own or in combination

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Searching search on more than one field

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Searching use wild cards in a search

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Creating a drop down list

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Formulas

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Formulas – Look Up

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Formulas – VLook Up

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Conditional Formatting Select cells – Home tab – Conditional formatting- select formatting

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Charts Bar charts Column and bar charts are useful if you want to compare different values, such as sales each month or different answers to a survey question. Pie charts Pie charts are good for showing proportions or percentages. Line graphs Line graphs are used to show values that are always changing. For example, you could use a line graph to show the temperature over a year.

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Charts Select data – if more than on column, ctrl and additional columns. If you select the column name, it will be populated on the chart as well. Insert - chart type Or Insert chart – select data tab – select data on spreadsheet (with column name)

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Relative referencing In a spreadsheet you can refer to another cell in a formula by using a 'cell reference' such as A1. This refers to column A, row 1. The simplest formula would look like =A1

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Absolute referencing In a spreadsheet you can refer to another cell in a formula by using a 'cell reference' such as A1. This refers to column A, row 1. The simplest formula would look like =A1 But spreadsheets allow you to drag that formula down or across or even copy it to another cell. Normally the formula you end up with in each cell is different. For example the next cell down would have =B1 If you want to stick to the same cell, regardless of how you drag or copy it then you use an 'Absolute cell reference' like this =$A$1 The $ tells the spreadsheet not to alter the formula as you drag or copy it to another cell.

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Excel Task Services (15 mins) Open the spreadsheet called novices 1. Format the invoice sheet so that it is clear to read 2. Use a formulae to calculate the total cost of the services, using sheet 2 “services” to get the costs. 3. Use a formula calculate total services, VAT at 20% and Total 4. Use the vlookup function to populate the description and rate 5. Use a formula calculate total services, VAT at 20% and Total

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Remember that you do not need access ! Demo

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