Presentation on theme: "RULES FOR SENDING EFFECTIVE AND PROFESSIONAL EMAILS Netiquette."— Presentation transcript:
RULES FOR SENDING EFFECTIVE AND PROFESSIONAL EMAILS Netiquette
There are polite rules that should be followed when creating emails. This is referred to as: “Netiquette” Task - In pairs, write down as many “netiquette rules” that you think could be important when creating emails. (5 mins)
Netiquette Use proper spelling, grammar and punctuation It will give a bad impression if you don’t, and you may be misunderstood. Try not to write in capitals It sounds like you are SHOUTING. Always read the email before you send it This is the best way to pick up any mistakes. Don’t forget to run a spellchecker on it.
Netiquette Use a meaningful subject line The subject line is meant to tell the recipient what the email is about. It should be brief but clear. Answer your emails as soon as you can Email is immediate, so people expect a quick reply. Use emoticons and abbreviations carefully Emoticons (smileys) and abbreviations may not be understood by everyone. Avoid smileys in any formal email.
Netiquette Don’t use email to discuss confidential information Once your email has been sent, you have no control over it. Don’t forward circulars or chain letters, or any email from a source you don’t recognise Sometimes these contain viruses! Just delete these emails as soon as you receive them, and don’t open them. Do not attach large or unnecessary files Large files can take a long time to send and receive.