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Rev.DescriptionAuthorDate 0.0First draftDavid Stone16/07/10 1.0FinalDavid Stone18/07/10 2.0Added bulk upload templatesDavid Stone19/07/10 Document management.

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Presentation on theme: "Rev.DescriptionAuthorDate 0.0First draftDavid Stone16/07/10 1.0FinalDavid Stone18/07/10 2.0Added bulk upload templatesDavid Stone19/07/10 Document management."— Presentation transcript:

1 Rev.DescriptionAuthorDate 0.0First draftDavid Stone16/07/10 1.0FinalDavid Stone18/07/10 2.0Added bulk upload templatesDavid Stone19/07/10 Document management

2 Information Governance Training Tool: Administrator functions

3 Housekeeping Fire alarms Exit routes and assembly point Toilets Mobile phones Smoking areas Refreshments Questions

4 Introductions Training provided by Department of Health contracted provider: David Stone Head of Information Governance Apira Limited

5 Agenda On the agenda: Welcome Role of IGTT in delivering assurance Using IGTT to deliver assurance –Organisational set-up –User set-up Reporting Resources Q&A Not on the agenda: Health Policy IGTT content

6 ROLE OF IGTT IN DELIVERING ASSURANCE

7 IGT 8-112: requirements origins Data Protection Act 1998: Principle 7 Data Protection Act 1998: Schedule I Part II (para 10) Caldicott Report on the Review of Patient Identifiable Information 1997: Recommendation 2 Caldicott Management Audit points 3, 4 and 5 (Protecting and Using Patient Information): Confidentiality and Security Training Needs NHS Litigation Authority: Standard 2 (Competent and Capable Workforce) NHS Care Record Guarantee: Commitment 9 NHS Code of Practice: Confidentiality (page 3, para 7)

8 NHS Care Record Guarantee We will make sure, through contract terms and staff training, that everyone who works in or on behalf of the NHS understands their duty of confidentiality, what it means in practice and how it applies to all parts of their work. Organisations under contract to the NHS must follow the same policies and use the same controls as the NHS does. We will enforce this duty at all times. Commitment 9 NHS Care Record Guarantee 2009

9 Informatics Planning Guidance 2010/11 All staff should receive annual basic IG training appropriate to their role through the online NHS IG Training Tool. Page 13 - Sustaining robust information governance (IG)

10 NHS Constitution You [NHS staff] have a duty to protect the confidentiality of personal information that you hold unless to do so would put anyone at risk of significant harm. Section 3b of the NHS Constitution The NHS commits to provide all staff with personal development, access to appropriate training for their jobs and line management support to succeed Section 3a of the NHS Constitution Duty to have regard to NHS Constitution Health Act 2009

11 Information Governance Toolkit Information Governance awareness and mandatory training procedures are in place and all staff are appropriately trained

12 USING IGTT TO DELIVER ASSURANCE

13 Administrator functions Add new users Edit user details Delete users View individual’s usage of the e- learning Generate reports on the progress of all your organisation members You may also: Administrate more than one organisation Set up more than one Support Administrator Set up a local list of your management structures to further inform

14 Reporting View the national recommendations against each module for each job role Assign local module status against each job role e.g. optional/recommended/mandatory Send out newsletters and reminder letters to your users

15 Landing page and log-in

16 Administration functions

17 Administrator area

18 ORGANISATIONAL SET-UP

19 Administrator area

20 Multiple organisations

21 Edit organisation

22 Assign modules

23 IGT In line with the NHS Operating Framework 2010/2011 all staff members complete IG training through the mandatory module(s) in the NHS IG Training Tool. Where necessary, this is supported by local IG training. Training needs are regularly reviewed and re-evaluated when necessary. 2aAll staff, including new starters, locum, temporary, student and contract staff members have completed (or are in the process of completing) mandated IG training using the NHS IG Training Tool. Evidence Required: Reports generated from the NHS IG Training Tool supplemented by local training reports where necessary.

24 IGT b –Staff training needs are assessed to ensure that the basic training provided is sufficient. Evidence Required: –A training needs analysis document

25 IGT c –Additional training is provided to staff in key roles, this may be provided by the NHS IG Training Tool or by other means. Evidence Required: –A training needs analysis document (with details of any identified additional training for specific staff groups) and training reports showing that identified needs have been met.

26 Edit assigned modules

27

28 Module options

29 Administrator area

30 Job roles

31 Viewing job roles

32 Links to module assignment

33 Administrator area

34 Department set-up

35 Create a new department

36 Create department

37 USER SET-UP

38 Administrator area

39 User set-up

40 User identification

41 User management

42 Edit user profile

43 View usage

44 New user set-up

45 Adding a new user

46 Deactivated users

47 View deactivated user

48 Deactivate/delete a user

49 Delete a user

50 Bulk Upload

51 CSV

52 Support functions Bulk upload Newsletters Reminders

53 REPORTING

54 Administrator Area

55 Organisation reports

56 Report organisation type

57

58

59 RESOURCES

60 Administrator Area

61

62 Trainer materials

63 Resource Library

64 Q&A


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